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    How to prepopulate a form with info from a different form not using thank you message?

    Asked by dfinebranding on July 16, 2015 at 05:41 PM

    I have one form for my team to make a design request. I then have a second form for the designer to respond to the information in the request form. How do I set something up where the similar fields in the response form will auto populate with the data in the request form? Mind you, there will be dozens of request forms submitted and dozens of response forms so the response form needs to be able to recognize which filled out request form it must auto populate from.

    Thank You message message different populate field
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    JotForm Support

    Answered by jonathan on July 16, 2015 at 09:12 PM

    Can you please clarify the following:

    1. There are multiple different Request Forms

    2. There are multiple different Response Forms

    3. The prepopulation process you wanted to do requires different Request Form to different Response Form.

    Meaning, it is not one is to one.

    Example, Request Form 1 does not necessarily populates Response Form 1 only (it could be Response Form 2 instead.. etc)

    Can you share to us the Request Forms and Response Forms URL?  We will be able to understand more the process when we know this.

    We will wait for your response.

    Thanks.

     

  • Profile Image

    Answered by dfinebranding on July 17, 2015 at 11:49 AM

    Yup!

    Request Form: http://www.jotform.com//?formID=50395692363159

    Response Form: http://form.jotform.us/form/50396881528163 

    Answers to your questions:

    1. There are multiple different Request Forms

    There's only one request form, but there will be multiple people filling it out on a regular basis (so lots of entries)

    2. There are multiple different Response Forms

    There's only one response form, but how can i create a link (or whatever) that knows which request form data to pre-populate when our designer is responding to the various request forms?

    3. The prepopulation process you wanted to do requires different Request Form to different Response Form.

    Yes they are separate forms. Unless there's a way for the requester to fill out one form partly that the responder can then re-open and complete filling it out with his responses... we'd be open to that option as well.

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    JotForm Support

    Answered by Kiran on July 17, 2015 at 01:56 PM

    You can place the link to the response form URL with auto-populated values from the request form in the notification email. To generate this URL, we'll need to know the names of the fields from both forms. You can find the field names by checking the properties of the respective field.

    Please see the guide below to know how to get the field names.

    http://www.jotform.com/help/146-How-to-find-Field-IDs-Names

    Since you want to prepopulate the values on the response form, the URL with prepopulated values can be generated by using our prepopulate app. However, this app generates the URL with static values that you have entered using the app where we need to change them with the corresponding field names from request form.

    For Example : 

    The response form URL generated by the app

    http://form.jotform.us/form/50396881528163?responseTo=Kate&client=test&job=test&estimatedCompletion6[month]=07&estimatedCompletion6[day]=17&estimatedCompletion6[year]=2015

    The values marked in red color needs to be replaced with the field names from request form :

    http://form.jotform.us/form/50396881528163?responseTo={dfineCoordinator}&client={client}&job={jobName}&estimatedCompletion6[month]={projectInhands:month}&estimatedCompletion6[day]={projectInhands:day}&estimatedCompletion6[year]={projectInhands:year}

    Please note that I've shortened the URL for making it easy to understand.

    Hope this information helps! Let us know if you need any further assistance. We will be happy to help.