What is JotForm?
JotForm is a free online form builder which helps you create online forms without writing a single line of code. No sign-up required.

At JotForm, we want to make sure that you’re getting the online form builder help that you need. Our friendly customer support team is available 24/7.

We believe that if one user has a question, there could be more users who may have the same question. This is why many of our support forum threads are public and available to be searched and viewed. If you’d like help immediately, feel free to search for a similar question, or submit your question or concern.

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    Sharing forms with other users

    Asked by bram007 on August 14, 2015 at 09:54 AM
    3. For the future, there is 2 unit doing on this form : staf and senior
    the responsibility is :
    a. staf : can submission and edit data, but cannot delete data & edit form
    (can we do that?)
    b. senior staf : can update data (edit data), but cannot edit form
    can we provide staf and senior staf using just 1 form (together) ? but they
    responsiblity different thing just like i said?
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    JotForm Support

    Answered by BJoanna on August 14, 2015 at 12:46 PM

    You can share your forms with a Sub-Account Users. Inside of this guide you can find out how to add Sub-Account User and share your forms with them: http://www.jotform.com/help/232-How-to-Share-Forms-with-a-Sub-Account-User 

    When you add a Sub-Account User can set privileges for every Sub-Account User to "View Submissions" or "Edit Form" or both.

    Hope this will help. Let us know if you need further assistance. 

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    Answered by bram007 on August 16, 2015 at 02:02 AM


    Thanks for your help, but can we set for sub-user just only view? cannot edit data and edit form.

    Please help


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    JotForm Support

    Answered by BJoanna on August 16, 2015 at 10:34 AM

    In case that user has permission to view submissions it will also has permission to edit/delete submissions. Those permissions are the same.

    What you can do is to create reports and share those reports with people, instead of creating sub-user accounts.

    Also you can check this guide on How-to-Share-Form's-Submissions-Page to other users. This will restrict other users from making modifications to the submissions. 

    Hope this will help. Let us know if you need further assistance.