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Form limit, security and storageAsked by Paul on September 19, 2015 at 01:57 PM
If one needed more than 100,000 submission per month how will the cost be calculated?
When a form required a social security number is it stored on your system somewhere or any other information?
We have a Platinum Plan which will cost you $499 USD per month. With limits such as 10 Million Submissions per month. 1TB of File Storage. 100 Sub User Accounts.
All form data is stored to our servers. They are secured and we can guarantee you that matter. As for collecting SSN, we have some guidelines for that (will follow up for that information).
Please find our guidelines below for collecting SSN in the form:
SSN collection is not illegal. According to this site https://www.privacyrights.org/my-social-security-number-how-secure-it#11 in most States, there is no law that prevents businesses from requesting SSN, and there are few restrictions on what businesses can do with it.
However, some States have imposed restrictions on a business soliciting the SSN.
Online form builders, including JotForm have been used for identity theft in the past. We go to great lengths to prevent this. That is why our Terms will mention SSNs are considered as a Phishing activity.
Therefore, when you do request SSN, the chances are that our automated phishing detector will flag the form(s) and suspend the account. If this happens you'll have to contact support to white list the form and reactivate the account, explaining the purposes of the form(s).
These are some examples of businesses that require a Social Security number for legitimate purposes:
• Insurance companies
• Credit card companies, lenders, and any other company receiving a credit application from you
• The three main credit reporting agencies: TransUnion, Equifax, and Experian
• Any company that sells products or services that require notification to the IRS, including:
- Investment advisors
-Real estate purchases
-Financial transactions over $10,000, such as automobile purchases; and other financial transactions
Moreover, you need to know that since we do store the information in your account, anyone with access to it would also have access to social security numbers. So, in the event of a security breach of your account this could be an issue.
Please follow these recommendations in order to help us to whitelist your forms:
1. Embed the form using SSL method (http://www.jotform.com/help/63-How-can-I-receive-SSL-Submissions)
2. Add a sort agreement and/or an e-signature field to the form, so your customers will agree to provide their SSN along with personal info.
Here are some widgets you can add to the form (signature fields): http://widgets.jotform.com/search/signature
In conclusion: If your purpose is not to collect SSN from the general public, but from your own customers; if your business is among the list above and if you follow the recommendations; then all this will surely make your forms not be considered as guilty of phishing activities.