What is JotForm?
JotForm is a free online form builder which helps you create online forms without writing a single line of code. No sign-up required.

At JotForm, we want to make sure that you’re getting the online form builder help that you need. Our friendly customer support team is available 24/7.

We believe that if one user has a question, there could be more users who may have the same question. This is why many of our support forum threads are public and available to be searched and viewed. If you’d like help immediately, feel free to search for a similar question, or submit your question or concern.

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    When I create a form using a check box, how can I get the unchecked items to still show up in the report/PDF ?

    Asked by Christopher Frank on September 24, 2015 at 08:58 AM

    I am a principal at a middle school and love this tool for doing teacher evaluation forms but I want the unchecked items to still show up to give the teacher feedback about what they might have missed in their lesson. Is this possible?

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    Answered by KadeJM on September 24, 2015 at 12:23 PM

    So far if I understand you correctly it seems to me that you want your form checkboxes to show up on your report or pdf even if they are unchecked? Is that right? Or?

    Are you referring to the checkboxes themselves or just the options that weren't selected and you wanted those to show instead?

    What you could do is create a fillable pdf as an alternative since this allows you to use checkboxes inside it whereas the Reports are meant for answers instead.

    However, please confirm or explain more if I have misunderstood you.

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    Answered by christopherfrank on September 24, 2015 at 12:47 PM
    Yes, I want the options to still be there with the check boxes even if they
    are not checked. Can a fillable PDF be created on Jotform?
    *Christopher Frank*
    *Assistant Principal*
    *Bill Reed Middle School*
    *Phone: (970) 613-7207*
    *Email: christopher.frank@thompsonschools.org
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    JotForm Support

    Answered by david on September 24, 2015 at 03:26 PM

    Unfortunately, it is not possible to include include unchecked options in your form.  You could create a single checkbox field for each option, then include empty fields in your submission data.  However, only the selected options from a checkbox field will show if an option is selected.  The unselected options cannot be forced to show.

    For example, if you have 7 options in a checkbox field, if one is selected, only that will be forwarded with your submission data.  If you have 1 option and it is not selected, the field label can be included in the submissions data, the option for the checkbox will not.