How to create a sign up sheet with time slots

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    Asked on November 04, 2015 at 01:05 PM


    I am trying to create a sign up sheet for teacher conferences that will all parents to schedule times for multiple children using a jotform. I created a form that has duplicates of all the possible time slots for all the possible groups for multiple students in one family, but now I am having this problem:

    Parent A signs up Student A1 for Group A at 8:00am and Student A2 for Group B at 8:20. Then Parent B signs up Student B1 for Group B at 8:20 and Student B2 for Group A at 8:00, which can't happen because there is only one 8:00am slot for Group A, even though that slot exists in multiple appointment slot widgets.

    What I need to have happen is for 8:00am to show as unavailable for every iteration of Group A, and 8:20 to show as unavailable for every iteration of Group B. But I can't figure out how to do that. Do you have any ideas?

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    Answered on November 04, 2015 at 05:43 PM



    Thank you for contacting us.

    I've made an example for you,please check it and tell me if this is you want.

    These are the instructions : 

    1. On the Appoinment Slots Widget, click on the wizard icon : 

    2. Configure the widget as the image below : 

    This is the result : 

    You can see my form here and you can clone it  :

    You can also check the sign up sheet templates.

    I hope that helps.


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    Answered on November 04, 2015 at 07:00 PM

    Hi, Kevin.

    It's close, but not quite what I need. I need to keep the groups separate so that parents of kids in Group A only see the Group A options and parents of Group B only see the Group B options. Is there a way to only show one or another group in the appointment slot widget?

    Thank you so much for your help with this.


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    Answered on November 05, 2015 at 03:00 AM

    Hi Michele,

    To separate the groups, you can add "Appointment Slots" widget (e.g. Group A, Group B), add one drop down field to make selection and then you can use "Show/Hide a Field" condition to show only desired one. For instance, if the user select the "Group A", it hides "Group B".

    You can see the example setting for this kind of scenario:


    If you need extra information, please let us know.

    Have a nice day.

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    Answered on November 05, 2015 at 03:09 AM

    Also, I created a demo for this scenario. You can check how it is working or clone it, if you want.

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    Answered on November 05, 2015 at 09:57 AM

    That doesn't work. I mean, the show/hide works, but the slots don't count down. I wonder if that is because of there are 2 appointment widgets?

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    Answered on November 05, 2015 at 12:20 PM

    I did a test on the test form and was able to see the issue of the slots not counting down.

    The issue is caused by the lack of space between the labels and the counter, you can re-edit the counters and add a space between the labels and the name, this should resolve the countdown issue.

    You can clone a copy of my colleague's form and make the edits, refer to this guide on how to clone a form from a URL.


    Here is a sample of the corrected form with one slot in B and A filled


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    Answered on November 06, 2015 at 10:25 AM

    For want of a space.....

    Thank you for your help.

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    Answered on November 06, 2015 at 12:10 PM

    On behalf of my colleague, you are most welcome!  If there is anything else we can assist you with, let us know and we will be happy to help.