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    Version Control of Submission Data cloned and submitted in Same Form

    Asked by raytoomer on November 30, 2015 at 08:34 AM

    When a form is Submitted is it possible to freeze that version (of the data) and to make any subsequent changes to a clone of the submitted form data. This would enable full version histories to be maintained.

    Many thanks.

    submitted form submission versions version control clone submission edited submission
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    JotForm Support

    Answered by KadeJM on November 30, 2015 at 11:53 AM

    I'm not entirely sure if I am understanding what you are asking here with Version Control of Data.

    Are you asking if it's possible to have "Submission A" be submitted as "Version 1" and then if it is edited then have that data be "Cloned and Re-Submitted" as "Submission B" aka "Version 2" of the submitted data instead of updating it on the same original submission? Or?

    Please confirm or correct me and provide more details with a possible example of what you are asking if possible.

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    Answered by raytoomer on November 30, 2015 at 12:16 PM

    Hi thanks for your response. I'll try to be clearer this time (sorry). The scenario is:

    Client completes form and Submits (call this Version A), at this point the Client no longer has access to the form data at Version A. Subsequently the Client wishes to make a change. We would like to clone the form at Version A (so they have all of the original data) and let them make changes and Submit them (call this Version B). Subsequently we would like to be able view both Version A and Version B of the form for audit purposes. I hope this makes sense.

    Many thanks.

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    JotForm Support

    Answered by KadeJM on November 30, 2015 at 01:36 PM

    My apologies for not understanding you correctly the first time and thank you for the clarification.

    This would only be possible with the form after editing and making changes to a form and the form fields itself as it's not possible via the form's submission data since that is isolated and existed only on instanced circumstances for each form.

    You can however, download that submission data and manually re-upload it into another form or cloned form in your case if as another way to work around that problem.

    The only other way to get around that problem would be to make your client a sub-account user to give additionally access to forms and submission data if it is a common client but be advised you can only have so many sub-accounts per your plan level. And i'm unsure that you would want to allow it.

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    Answered by raytoomer on December 01, 2015 at 04:42 AM

    Thanks for your reply. I think the best route for me to take is the re-uploading of the data. I have had a quick try at the upload App but I haven't been able to get it to work yet. I'll try it out on a simpler form first and then progress.

    Many thanks for your kind assistance.

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    JotForm Support

    Answered by mert on December 01, 2015 at 07:41 AM

    Actually, when you are using "Edit After Submission" option, you can see the both version of the submission; even so the actual submission data is modified. Because, you are receiving a email submission for every submitting, so the both version of the submission will stay in your mailbox.

     

    To add this feature to your "Autoresponder", you need to follow the steps from the guide below:

    http://www.jotform.com/help/40-How-to-Let-Users-Update-Their-Form-Submissions-at-a-Later-Date

     

    In addition, "Import data" app has a problem currently and the scenario which you mentioned needs more effort than this one.

     

    Please, don't hesitate to contact us, if you need more information.

    Thanks.