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    Event registration form - add a guest and another option of payment for the guest

    Asked by Crina on December 18, 2015 at 04:33 AM

    Hi there,

    I am looking to create a more complex event registration form which allows to add guests and also to pay the fee for them. I know this is not an option to add in Jotform directly and I do know how to add/show/hide the field to fill for a guest but what I do not know is the following:

    - since there is a registration fee and I have my PayPal account set here, I am not sure in case someone will add a guest how can they choose to pay for the guest as well. I don't know how to add another payment tool (also paypal) which can be hidden depending on if they will add a guest or not, or how can I make PayPal tool to have an option of "add more to cart.." or something.

     

    Can someone please let me know how can I make this happen?

    Many thanks!

     

    Page URL:
    https://form.jotform.com/52985008395970

    event registration event registration form registration form and
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    JotForm Support

    Answered by Charlie on December 18, 2015 at 11:09 AM

    I am not sure if I understand the process flow you are having.

    Is it something like this:

    1. User opens your event registration form.

    2. User will attend the event BUT needs to include a guest on the submission

    3. User will pay both for himself and for the guest.

     

    We do not have a cart feature for the payment integration, however, I think this is possible if you will be recreating the products into simple form fields. Here's a simple test form: https://form.jotform.com/53513964929972?

    Here's how I did mine:

    1. First, I recreated the "Registration Fee" list as a radio button field.

    2. Now I will assign calculation values on them. You can follow this guide: http://www.jotform.com/help/301-How-to-Assign-Calculation-Value 

    3. Now, I do not know how the guests will be incorporated in your form, in my case, I will have a number field to know how many guests will the attendee will be bringing. I then have a form collapse tool to separate each form fields of the guests. Here's a guide on how to use the form collapse tool: http://www.jotform.com/help/297-Show-or-Hide-multiple-fields-at-once-using-form-collapse-tool 

    4. Now I will only display the section of each guest depending on the number of guest inputted on the number field. I will use a conditional logic on this. Here's a guide to learn more about conditions: http://www.jotform.com/help/57-Smart-Forms-Using-Conditional-Logic 

    Below is a sample of my condition, make sure to use "Show Multiple".

    5. These are all the conditions for my three guests.

    6. I will then calculate the total fee using the form calculation widget.

    7. This is my formula:

    "Registration Fee" + ( Number of guests * 5 ) = total fee

    *Note: I'm multiplying 5 because I presume each guest is charged €5. 

    8. Now how do we pass the calculated total fee to the payment integration? This should be possible by following this guide: http://www.jotform.com/help/275-How-to-pass-a-calculation-to-a-payment-field 

     

    You can make more complex calculations and conditions depending on your needs, but I hope this gives you an idea on how to setup yours.

    Do let us know if you need more information on this.

  • Profile Image

    Answered by Crina on December 20, 2015 at 03:49 AM

    Hi Charlie, 

    I really appreciate all your help with this,  it's exactly what I needed.  I wasn't sure about the whole payment thing but I will give it a shot with your method! Thanks! 

  • Profile Image
    JotForm Support

    Answered by Mike_G on December 20, 2015 at 04:02 AM

    On behalf of my colleague, Charlie, you're most welcome. Please do get back to us should you encounter any difficulties or issues with the workaround that was provided. 

    Thank you.