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    Need to Create Survey Form within JotForm to send to Several Recipients

    Asked by Sunday on December 31, 2015 at 12:35 PM

    My prepared form to be uploaded is not jpg,jpeg etc

    I want to send my survey form to abount 400 responders through e-mail and would like to get their response when they click the Submit button

    Tell me what I  can easily extract data I would collect from responders

    Please treat with urgency

    Regards

    Sunday

     

     

    Please the screenshot do not depicts my survey goals

    Page URL:
    http://www.jotform.com/myforms/

    Screenshot
    survey survey form my account and
  • Profile Image
    JotForm Support

    Answered by KadeJM on December 31, 2015 at 03:50 PM

    I'm not quite sure if I am understanding your issue correctly or not as your title is different than your details.

    Based on your above explanation it seems to me that you are saying you are unable to upload your form from word and pdf and that you want to send an email of your form to roughly 400 people?

    Is this for a form that you have that already exists? 

    I'd suggest starting with the form link or pdf of your jotform (I presume) and add that to your email then send that multiple times to all of your recipients that you want. When they receive it they can then open it and fill it in at which point you can receive it after they submit it. When you receive it that data will be sent to your email account so long as you have an email notification attached to send you notice after its been submitted to you.

    Alternatively, you can send it via email through your account but be advised depending on your account plan you can only send so many per hour because our server limits it to prevent abuse.

    If you meant something else just let us know.

  • Profile Image

    Answered by Sunday on January 01, 2016 at 02:44 PM

    Below is the form I intend to publish on jotform to 400 responders and get their feedback.I have e-mails of the responders

    Survey Questionnaire on a PhD Thesis

    Thesis Title

    Human Factors as a Tool in Safety Management Systems

    A SURVEY OF HUMAN FACTORS & SAFETY MANAGEMENT SYSTEMS

    Please help me in my doctoral research by completing this survey

    Thank you for taking time to complete this survey

    INSTRUCTION
    Please check only one item or fill the blank space for the following questions. If more than one choice seems relevant, please select the item that would apply to the most significant issue. If you wish to comment on any answer, please do so at the bottom of last page
     

    1. Safety Management System (SMS) or Non Safety Management System (NSMS)

           Do your establishment have an SMS or NSMS in place?  Yes                  No 

     

    A)The job

     This directly influences individual performance and the control of risks. Tasks should be designed according to human factors principles to take account of the limitations of human performance. And so, as part of your establishment SMS/NSMS, have you

     

    2.  Identified and analysed critical tasks?
     

    Strongly

     Disagree

      Disagree

     Undecided

     Agree

    Strongly

     Agree

     

    3.    Evaluated the employee's decision-making needs?
     

    Strongly

     Disagree

    Disagree

    Undecided

    Agree

    Strongly

     Agree

             

     

    4.  Evaluated the optimum balance between human and automatic systems?
     

    Strongly

    Disagree

    Disagree

    Undecided

    Agree

    Strongly

    Agree

     

    5. Applied ergonomic principles to the design of equipment displays?

     

    Strongly

     Disagree

    Disagree

    Undecided

    Agree

    Strongly

     Agree

     

     

    6. Thought about the design and presentation of procedures and instructions?

     

    Strongly

     Disagree

    Disagree

    Undecided

    Agree

    Strongly

     Agree

     

    7. Considered available guidance for the design and control of the working

     

    Strongly

     Disagree

    Disagree

    Undecided

    Agree

    Strongly

    Agree

     

    8.  Environment including the workspace, access for maintenance, lighting, noise and thermal conditions?

    Strongly

    Disagree

    Disagree

    Undecided

    Agree

    Strongly

    Agree

     

    9. Provided the correct tools and equipment?

     

    Strongly

    Disagree

    Disagree

    Undecided

    Agree

    Strongly

     Agree

     

    10. Scheduled work patterns and shift organisation to minimise impact on health and
        safety?
     

    Strongly

     Disagree

    Disagree

    Undecided

    Agree

    Strongly

     Agree

     

    11. Considered how to achieve efficient communications and shift handover?

     

    Strongly

     Disagree

    Disagree

    Undecided

    Agree

    Strongly

     Agree

     

     

    12. Considered whether the workload on the operators is acceptable?

     

    Strongly

    Disagree

    Disagree

    Undecided

    Agree

    Strongly

     Agree

     

     

     

    B) Personal factors

    The attributes that employees bring to their jobs may be strengths or weaknesses in relation to the demands of a particular task. They include both mental and physical abilities. And so, as part of your establishment SMS/NSMS, have you:

      

    13.  Drawn up job specifications looking at age, physique, skill, qualifications, experience, aptitude, knowledge, intelligence and personality?
     

    Strongly

     Disagree

    Disagree

    Undecided

    Agree

    Strongly

     Agree

     

    14.  Matched skills and aptitudes to job requirements?

     

    Strongly

     Disagree

    Disagree

    Undecided

    Agree

    Strongly

     Agree

     

    15. Set up personnel selection policies and procedures to select appropriate individuals?

     

    Strongly

     Disagree

    Disagree

    Undecided

    Agree

    Strongly

     Agree

     

    16.  Implemented an effective training system?

     

    Strongly

     Disagree

    Disagree

    Undecided

    Agree

    Strongly

    Agree

     

    17. Considered the needs of special groups of employees?
     

    Strongly

    Disagree

    Disagree

    Undecided

    Agree

    Strongly

     Agree

     

    18. Set up monitoring of personal performance on safety for safety critical staff?

     

    Strongly

    Disagree

    Disagree

    Undecided

    Agree

    Strongly

    Agree

     

     

     

     

     

    19. Provided fitness for work and health surveillance where this is needed?
     

    Strongly

    Disagree

    Disagree

    Undecided

     Agree

    Strongly

     Agree

     

    20. Provided counselling and support for ill health or stress?

     

    Strongly

    Disagree

    Disagree

    Undecided

    Agree

    Strongly

     Agree

     

     C) Organisational factors

    Organisations need to establish their own positive safety culture which promotes employee involvement and commitment at all levels. And so, as part of your establishment SMS/NSMS, do you have

     

    21. An effective health and safety management system?

     

    Strongly

     Disagree

    Disagree

    Undecided

    Agree

    Strongly

     Agree

     

    22. A positive safety climate and culture?
     

    Strongly

     Disagree

    Disagree

    Undecided

    Agree

    Strongly

     Agree

     

    23. Arrangements for the setting and monitoring of standards?

     

    Strongly

     Disagree

    Disagree

    Undecided

    Agree

    Strongly

    Agree

     

    24. Adequate supervision?

     

    Strongly

     Disagree

    Disagree

    Undecided

    Agree

    Strongly

     Agree

     

    25. Effective incident reporting and analysis?

     

    Strongly

     Disagree

    Disagree

    Undecided

    Agree

    Strongly

    Agree

     

     

    D)  General

    Additional Relevant Factors in Safety Management Systems are required below. And so, as part of your establishment SMS/NSMS, do you have:
      

    26. Learning from experience?

     

    Strongly

    Disagree

    Disagree

    Undecided

    Agree

    Strongly

     Agree

     

    27. Clearly visible health and safety leadership?

     

    Strongly

     Disagree

    Disagree

    Undecided

    Agree

    Strongly

     Agree

    28. Suitable team structures?

     

    Strongly

     Disagree

    Disagree

    Undecided

    Agree

    Strongly

     Agree

     

    29. Efficient or effective communication systems and practices?

     

    Strongly

     Disagree

    Disagree

    Undecided

    Agree

    Strongly

    Agree

     

    30. Adequate staffing levels?

     

    Strongly

    Disagree

    Disagree

    Undecided

    Agree

    Strongly

    Agree

     

    31. Suitable work patterns?

     

    Strongly

     Disagree

    Disagree

    Undecided

    Agree

    Strongly

     Agree

     

     

    E) Certification

    Considering the increase in industrial accidents and loss to life, material and environment, more and more organizations are voluntarily embracing management system certifications

      32. Is your SMS certified?     Yes             No

     

      33. If Yes, What body does the Certification?

     

      34. How long has the SMS being certified?

     

      35. When will the SMS be due for Recertification?

     

    F)  Gender, Industry, Job Title and Country
     

    36. Respondent Gender    Male              Female  

     

    37. Industry Affiliation

     

     
     

     

    38. Please State Your Job Title

     

    39. Name of the Country Where You Work

     

  • Profile Image
    JotForm Support

    Answered by KadeJM on January 01, 2016 at 04:28 PM

    What I would suggest is creating your form then you can distribute it accordingly to your recipients.

    Using the form's direct link after you have created and emailed it your users they can then fill it in and submit your required information back to you. If you have set up your email notification for it then you would also receive an email notice of such as confirmation.

    Alternatively, if you don't want to use the form's direct link you could send them a pdf of your form instead but be advised that it may not fully resemble the same form you built via the form link.

    Also, please note that you would have to email your form to all of your recipients or share it online on a webpage or blog or something so that they can access it.

    If you plan to do emails for this from within your jotform account it's not possible to mass-mail this to all 400 of them at once since that would be considered as spamming and so our system limits this some to prevent abuse. Free Plan accounts can email the form a few times per our through your account but you are limited to a few. This limit is raised some with each higher plan level.