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  • Profile Image

    Is there way to set an automatic registration limit on the form?

    Asked by richmondyoungwriters on February 04, 2016 at 07:13 AM

    Hi Jotform,

    We register kids for summer camps and would like to be able to automatically limit class sizes. For example is there a way for particular classes on the registration form to automatically shut down and register as "full" or "sold out" when we reach 10 sales?


    Thank you!

  • Profile Image

    Answered by Ben on February 04, 2016 at 10:41 AM

    For that it would be best to use a widget that does just that.

    For example: Ticket Purchases

    If you are not used to widgets and need any assistance adding the same to your form, you can check out this guide: How to Add a Widget to your Form

  • Profile Image

    Answered by richmondyoungwriters on March 06, 2016 at 05:45 PM
    Can you recommend any widgets other than Ticket Purchases that would limit
    the number of registrations and automatically shut down/sell out when we
    reach capacity?
    We would rather not have that information available/viewable on the
    website, but we do need to be able to limit class registration and keep
    track of it from our end.
    Thank you!
  • Profile Image
    JotForm Support

    Answered by ashwin_d on March 07, 2016 at 02:09 AM

    Hello richmondyoungwriters,

    I am not sure if I have understood your requirement correctly. Do you mean to say that you do not want to display the available quantity or you just do not want to display the widget itself?

    Another alternative is to create separate form for your class and then set the limit of each of your form. The following guide should help you how to set form limits: http://www.jotform.com/help/137-How-to-Limit-Submissions-in-a-Form 

    Hope this helps.

    Do get back to us if you meant to ask something else.

    Thank you!

  • Profile Image

    Answered by richmondyoungwriters on March 07, 2016 at 08:46 AM
    Thanks for your response!
    Let me try to rephrase my question:
    We would prefer not to create separate forms for each class but we do want
    to be able to limit and control the number of sign-ups for each class on
    the registration form. For example, if we have 8 spaces in a class we'd
    like the form to stop showing that class as available when it reaches the
    enrollment of 8 students.
    We are not selling tickets, we are selling class registration so I don't
    think the ticket counter option would be ideal. We also don't necessarily
    want the people who are registering to be able to see how many spots are
    left, though we'd like to know from our end.
    We had this option when we were using Squarespace commerce but we decided
    to go with Jotform instead.
    Are there any widgets that limit product availability that are only visible
    from the back end of the website??
    Thank you!
  • Profile Image
    JotForm Support

    Answered by ashwin_d on March 07, 2016 at 10:23 AM

    Hello richmondyoungwriters,

    Okay understood.

    In that case the my colleague's suggestion of "Ticket Purchases" widget will fit into your requirement. Please be noted that ticket purchases is not just for selling tickets but can be used for any requirement where there is a limited availability or inventory.

    Please take a look at the following demo form I created for you and see if this works for you: https://form.jotform.com/60663934339968 

    Feel free to clone this form for a closer look. The following guide should help you in form cloning:  http://www.jotform.com/help/42-How-to-Clone-an-Existing-Form-from-a-URL 

    Alternatively, you may also like to take a look at the "Gift Registry" widget as well.

    Thank you!