How do I make a jot form accessible?

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    StreetLightUSA
    Asked on February 16, 2016 at 04:21 PM

    I am a Mentor Program Coordinator at a group home and went on JotForm to create a Mentor Summary Form where mentors will record their sessions with the mentees. They are to meet at least once a week and document their meeting. I felt that JotForm would be a correct platform to do this.

    I need advice on how to share the form via email to these mentors and how to direct them to using it after every session. 

    How do I provide access to these public volunteers to fill out the form? I don't really want to put it on a website, but rather give them a link if possible.

    Where do the submitted forms go?

    Do I get an email notification once a new form is updated? How do I get the forms to come to me after they are updated every time?

    Do the forms get filed somewhere where I can organize them by who submits them?

    How does it work where these individuals will be filling out multiple forms (once a week)?

     

  • Profile Image
    Chriistian
    Answered on February 16, 2016 at 10:41 PM

    Thank you for using Jotform. Please see our response to your inquiries below:

    How do I provide access to these public volunteers to fill out the form? I don't really want to put it on a website, but rather give them a link if possible.

    To send a link of a form via email in every session, simply follow the instructions in this guide: How to Send a form via email

    Where do the submitted forms go?

    The submitted forms go to your Jotform account's submission page. To view the submission page, you can check out this guide: How to view Submissions

    Do I get an email notification once a new form is updated? How do I get the forms to come to me after they are updated every time?

    Do you mean you want to get a notification when a user makes a submission? You will get a notification whenever the form receives a new submission. Simply follow this guide to set it up: Setting Up Email Notifications

    The forms are saved in your Jotform account, and you can access them on the My Forms page.

    Do the forms get filed somewhere where I can organize them by who submits them?

    The submission data of the forms are saved in the submissions page. All the submission are displayed in a table, so you cannot organize them by who submits. However, you can still view the submissions of a certain user by searching for their name in the submissions page.

    How does it work where these individuals will be filling out multiple forms (once a week)?

    When a user fills out the form, their submission will be sent to your jotform account. You will also get an email notification for the submission. The submissions have dates so you can easily view the submissions made every week.

    Do let us know if you need further assistance and we would be glad to help.