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    How can I make a guest list for an RSVP form?

    Asked by anthonylovesashley on March 01, 2016 at 01:31 AM

    I'm wondering if there was a way I could import a list of guest that I want to RSVP. I don't want random users RSVP-ing on a site that aren't on the guest list.  How can this be accomplished? I'm liking this form so far, I'd love it even more if I could do this. 


    So here's the ideal scenario I'mm trying to pull off:

    The only visible fields will be (at first) 

    First Name | Last Name

    Once they've entered their name, it cross checks the guestlist to see if that person is there, if not, then it will say, "Sorry You're not on the guest list" please contact ....@email.com

    If they are on the guest list, then all the other fields will be revealed.

    Willl you be able to attend? 

    [which events] Ceremony | Reception | Both?

    [Your Email]

    [Your Message]

     

    This is a test form i just made

    https://form.jotform.com/60599553448166

    Page URL:
    https://form.jotform.com/60599553448166

    conditions guest list
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    JotForm Support

    Answered by mert on March 01, 2016 at 04:37 AM

    Hi there,

    We can accomplish the scenario you want with "Show/Hide a Field" condition. By adding the invited names on it, you can easily make this; but you need to use default "Text Box" field instead of using the "Full Name" field, so we can control the name and surname on the same input field. Also, you need to add "Is Equal To" rule for every name on your list.

    Please, see the example setup from the below:

     

    After applying this, I can only see the other fields and submit button, if entered the correct name. In our example, "Adam Johnson" and "Jane Heart" are on the list. You can write these names and see their effects on the form from the following link:

    https://form.jotform.com/60602201875953

     

    I hope this one will meet your needs.

    Thanks.

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    Answered by anthonylovesashley on March 01, 2016 at 10:57 AM

    That's a perfect start! But that leaves one remaining issue.  The example you provided allows any name entered (outside of the guest list) to be submitted.  It goes to the "Thank you page" when you put in any name. Does that mean that the form is actually submitted? Thanks for your help so far!

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    JotForm Support

    Answered by mert on March 01, 2016 at 11:16 AM

    Actually, it is not allowing people to submit, if they don't defined on the "Show/Hide a Field" condition. In our example, if the users don't write their names as "Adam Johnson" or "Jane Heart", they can't submit the form.

    Please, see it from the below:

     

    If I understand you wrongly, please correct me.

    Thanks.

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    Answered by anthonylovesashley on March 01, 2016 at 11:21 AM

    Ah I kinda see what you're talking about but if you put in a name and then hit enter (in most cases I tend to almost always do this). It takes you to the Thank you page. 

  • Profile Image

    Answered by anthonylovesashley on March 01, 2016 at 11:23 AM

    So when they hit enter, I'm trying to inform the users who aren't on the guest list to either reach out to the wedding party to get on the guest list or do nothing when cause they're not on the guest list.  Does that make sense?

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    JotForm Support

    Answered by david on March 01, 2016 at 12:35 PM

    You could make the opposite condition to the one that shows the fields for people on the Guest list.

    And have it show a field with your message regarding who to contact.  Here is my test form with the changes added:

    https://form.jotform.com/60605127166956

  • Profile Image

    Answered by anthonylovesashley on March 01, 2016 at 04:14 PM

    That might actually be the better way to do that.  

    So would there be a way to leverage the guest from the .csv or .xls file that I would import? It's gonna be at least 80+ names, could climb to easily 200?
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    JotForm Support

    Answered by jonathan on March 01, 2016 at 06:09 PM

    Since the next question was about a different topic, I created a thread for it here http://www.jotform.com/answers/785188

    We will attend to it separately.

    Let us know if you have further question on the original topic on this thread.

    Thanks.

  • Profile Image

    Answered by anthonylovesashley on March 01, 2016 at 07:39 PM

    Okay, so how do I add the logic to view from a name of list instead of having to enter the names each time I'm creating a logic for it? Is there a way to have a check the value from a list I can copy and paste?

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    JotForm Support

    Answered by jonathan on March 01, 2016 at 08:46 PM

    how do I add the logic to view from a name of list instead of having to enter the names each time I'm creating a logic for it?

    Were you referring to the Form Builder Conditions Editor?

    It has no option for that.. you will have to type in the Values to the Value box manually.

    OR

    If you meant you want to use a Checkbox field or Dropdown field for selection instead of Textbox field for the Name, you can do that as well. 

    Fill in your Checkbox or Dropdown List with the Names from your List.

    Then create the Conditions logic that if Value is equal to the Selected value = Show/Hide

    Let us know how it goes.

    Thanks.

  • Profile Image

    Answered by anthonylovesashley on March 01, 2016 at 11:00 PM

    Here's what I got so far, it's looking VERY promising. A few things I ran into though.

    Once you've selected 

    1. Can you Attend Clicked (Yes) 

       - Shows: Which Event?, Are you bringing a guest, Guest full name (this is correct behavior)

     

    2. Can you Attend Clicked (No) (after you've selected yes)

        - Suppose to hide: Which Event, Are you bringing a guest, Guest full name (in correct behavior)

      

    3. "Can you attend" left empty hides (when selection is empty)

     

    the following is set to hidden: Which Event, Are you Bringing a guest, Guest Full name

     

     

    Questions I have,

    1. Does the order in which the logic appear have any importance? 

     

    https://form.jotform.com/60607739339161

     

     

    Hope this makes sense.  Thank you so much for the help so far! 

  • Profile Image

    Answered by anthonylovesashley on March 02, 2016 at 12:15 AM

    Tweaked it even some more, What's remaining is 

    Guest list should not be seen if 

     

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    JotForm Support

    Answered by mert on March 02, 2016 at 03:49 AM

    As far as I understand, you want to add some criteria to the field "Can You Attend?". If it is the issue, we can add one "Show/Hide a Field" condition to that one.

    Please, see the example configuration for that one from the below:

     

    If you are pointing something else, please do let us know.

    Thanks.

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    Answered by anthonylovesashley on March 02, 2016 at 09:28 AM

    this is making me want to pull my hair out, what am I missing here.  I've made the suggested conditions but if you shift between options on my demo link. You'll see that Guest list name is now showing since adding that condition you mentioned for me to try.  I don't want the guest name to show at unless they have said yes they're bringing someone. It seems as though there's some conflict here in the conditions.  If you play with it enough, you'll see what I mean. When you jump between options in the form, you can see the guest name field still remaining when it should not. 

    https://form.jotform.com/60607739339161

     

     

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    JotForm Support

    Answered by mert on March 02, 2016 at 11:22 AM

    Yes, you are right. Since there are too many conditions, it is easy to get lost. Firstly, please erase the following condition:

     

    Then, modify the one from the image below:

     

    Please, try this one and let us know the results.

    Thanks.

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    Answered by anthonylovesashley on March 02, 2016 at 01:51 PM

    if you take a look at it now, when I choose yes, then no or back to empty, the guest name still appears?

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    JotForm Support

    Answered by david on March 02, 2016 at 02:55 PM

    While editing your form, click on the preferences button.  Then, under the "Advanced Settings" tab, change "CLear Hidden Field Values" to "Clear On Being Hidden":

    This should clear and conditionally shown fields that no longer have conditions met.

  • Profile Image

    Answered by anthonylovesashley on March 02, 2016 at 03:19 PM

    Did that and updated, still not working properly

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    JotForm Support

    Answered by david on March 02, 2016 at 04:44 PM

    Could you please be more specific as to what is not working properly.  When I enter the guest name, the appropriate fields are shown.  Selecting between Yes, I'll be there! and Can't make it does not cause fields to remain shown if the guest name is deleted.

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    Answered by anthonylovesashley on March 02, 2016 at 06:00 PM

    Apologize, should of been more clear.  I'm referring to the relationship between "Are you bringing a guest" question to "Guest Full Name".  When you choose YES to Bringing a Guest, the Guest Full name appears as it normally should, but when you change it back to a blank or No, Guest Name still remains there. 

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    JotForm Support

    Answered by jonathan on March 02, 2016 at 07:19 PM

    I see what you meant on your form https://form.jotform.com/60607739339161

     

    Several correction must be done on your form Conditions..

     

     

    This is my correct version of the form https://form.jotform.com/60617213716956

     

    You can also clone it to better review on your Form Builder.

    Let us know if  you need more assistance.