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    Google Drive Integration: Ability to dynamically change the file name of PDF submission and submission folder

    Asked by editnewsigns on March 02, 2016 at 01:50 AM
    I would love to see the ability to use dynamic file and/or folder names in Google Drive. Currently with the submission ID as both the subfolder name and the .pdf file name, its not very visually or administratively friendly. Dynamic subfolder names from form elements: {location}-{technicianID}/{location}-{technicianID}.pdf, for example.
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    JotForm Support

    Answered by Charlie on March 02, 2016 at 02:09 AM

    It is possible to use your form elements/fields in naming your submission folder and PDF submission.

    In your Google Drive integration, you'll see in the path folder that you can choose form fields to name the sub folder, that will also apply to the PDF submission name.

    Here's a sample test setup.

    1. I have a drop down field of the list of US states. A simple text box for the "Technician ID", which is manually inputted. And I added a "Unique ID" widget, named "Report ID", this auto-generates a unique ID value. 

    2. In your Google Drive integration, you can select what fields you can name the sub folder. You can also append characters on it like "-".

    Here's my example:

    {location} - {technicianId} - {reportId}

     

    3. Here's a test submission:

     

    4. In my Google Drive account, this is how it looks like for the submission folder:

    Alabama - Tech1 - REPORT-ID1

     

    5. My PDF submission has the same file name:

     

     

    I'm using the "Unique ID" widget to avoid having same name folders and the risk of overwriting the files. To learn more about the Unique ID widget, you can check this guide: http://www.jotform.com/help/79-Add-Custom-Unique-IDs-to-your-Form-Submissions 

     

    I hope that helps. Do let us know if I misunderstood the concern you have.