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JotForm is a free online form builder which helps you create online forms without writing a single line of code. No sign-up required.

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We believe that if one user has a question, there could be more users who may have the same question. This is why many of our support forum threads are public and available to be searched and viewed. If you’d like help immediately, feel free to search for a similar question, or submit your question or concern.


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    Auto populate specific fields when submitting multiple form submissions

    Asked by iStore on May 27, 2016 at 04:15 PM

    Let me explain:

    We have 3 "agent" fields <agent name>, <agent email>, <agent business name> on our form followed by many "other" fields. Some days the  "agent" will submit one form and some days the agent will submit many (30) forms. We are trying to figure out how to autofill only the 3 "agent" fields to eliminate the agent having to enter their info every time (30 times) they submit a new submission. 

    As a second related question: These "agents" are accesing our form on our wordpress site after they have logged in (via wordpress). Is jotform smart enough to be able to pull the agent name, email and business name from the wordpress user database and autofill those fields this way?

    Page URL:
    https://form.jotform.com/61457386608162

    Submissions autofill auto populate wordpress user
  • Profile Image
    JotForm Support

    Answered by KadeJM on May 27, 2016 at 04:28 PM

    Do you mean you are receiving multiple submissions as in the same submissions for your form multiple times? Or?

    One thing you can do to help prevent this issue is to set checking for unique submissions to strict to prevent multiple submissions.

    If this is still a problem then just let us know and also please tell us which form(s) is this problem happening on so we can investigate.

  • Profile Image

    Answered by iStore on May 27, 2016 at 06:04 PM

    I edited my original question but I don't know if you are notified unless I make an additional comment. Please read my edited question above. Thanks.

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    JotForm Support

    Answered by david on May 27, 2016 at 06:22 PM

    You can indeed pre-populate your form fields via URL parameters.  Here is our guide on how to do so:

    http://www.jotform.com/help/71-Prepopulating-fields-to-your-JotForm-via-URL-parameters

    We also have an application that will create the URL for you:

    http://prepopulate.jotform.io/

    As long as each agent loads the form from their custom URL, they will have the same data pre-filled for them.

    The form cannot query outside sources so it would not be possible to load the appropriate form based on who is currently logged in to your Wordpress site.  You could load a different custom form URL depending on who is logged in, however, that would require some development work outside of JotForm.