Can I send pre-filled jotforms to individuals?

  • weinsje
    Asked on July 27, 2016 at 7:20 AM

    Can I use Jotform to have alumni confirm information we have about them? That is can a jotform be emailed to someone Prefilled with MS Access info that they can edit or confirm?  we'd be sending up to 1000 at a time.

  • Kiran Support Team Lead
    Replied on July 27, 2016 at 9:59 AM

    It is possible to pre-fill the data on a JotForm by using the URL parameters. Please see the guide below that can help you with prepopulating the fields.

    https://www.jotform.com/help/71-Prepopulating-Fields-to-Your-JotForm-via-URL-Parameters

    However, since you have different data to be filled and send the URL to different persons, you'll need to generate the URLs and send them manually may be using a Mail merge feature.

    You may use an Excel spreadsheet to generate the form URLs by merging the fields to the URLs as shown below:

    Can I send pre filled jotforms to individuals? Image 1 Screenshot 20

    Once you have all the data ready in the spreadsheet, you may follow the steps for mail merging using MS word.

    https://support.office.com/en-us/article/Mail-merge-using-an-Excel-spreadsheet-858c7d7f-5cc0-4ba1-9a7b-0a948fa3d7d3

    Hope this information helps!