What is JotForm?
JotForm is a free online form builder which helps you create online forms without writing a single line of code. No sign-up required.

At JotForm, we want to make sure that you’re getting the online form builder help that you need. Our friendly customer support team is available 24/7.

We believe that if one user has a question, there could be more users who may have the same question. This is why many of our support forum threads are public and available to be searched and viewed. If you’d like help immediately, feel free to search for a similar question, or submit your question or concern.


  • Profile Image

    Are there any widgets or process flow which enables approval

    Asked by cgskillaccounts on August 16, 2016 at 03:07 AM

    Upon form submission, it is pre-checked by manager, who approves/verifies it before the accounts is notified for processing payment (for example). This is to make the approver accountable. At the same time the form submitter is also informed that the submitted form (received autoresponder earlier) and now knows that has been approved (another autoresponder). How do we go about doing this?

    OR flow checked same and submitted form
  • Profile Image
    JotForm Support

    Answered by Rose on August 16, 2016 at 08:07 AM

    This scenario is of course possible to create. 
    1. User has to submit related form and s/he receives a copy of her/his submission

    2. Admin also receive an e-mail with edit link on it. This edit link allow admin to approve or reject. 

    To include the edit link for the submission:  Edit the email template for the notification, click "Form Fields" drop down list and select "Edit Link", you'll see that it will add an{edit_link} tag in your email body.

    3. When admin click the edit link, s/he enters a code to let him/her proceed to approve or not. This code can be determined in if condition of related field. 

    4. When admin enters the code, the second page is opened for approve/reject process. 

    5. After admin approves/denies, s/he need to resubmit and then an email alert is sent to user who made that submission.
    This is the link of a form created already for above situation.  You can clone it to use at your side. https://form.jotform.com/62283328093962

    Here is the screen shot of if condition  :


    Please note that I write here "johnsmith" for the code but you can indeed write here the code you decide.
    In addition to that, you may need to create an 
     "Update/Calculate Field" in order not to see entered review code at submission. This is the screen shot of  it. 


    If you stack somewhere, please let us know. We would be glad to assist you. 

     

     

     

  • Profile Image
    JotForm Support

    Answered by Rose on August 16, 2016 at 08:19 AM

    Please note that you can not collect personal sensitive information such as bank account no since it violates our terms of use. That's why, I deleted following field from your form. 



    If you want to collect payment, please have a look our payment tools. 

    https://www.jotform.com/help/chapter-7-Payment+Forms