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  • Profile Image

    Name of the upload file

    Asked by leo8nardo8 on October 17, 2016 at 09:41 AM

    So, in my form several teams send me submissions with photos.

     

    I need to organize the way I will avaliate his submissions.

     

    Example:

    Team A send the first submission.

    Team B send the 2º

    Team C send the 3º

    Tem A send the 4º

    Team C send the 5º

     

    It will be perfect, if my folder in Google Drive be organized automatically like that:

    Main folder "form 1"
         Folder "Team A" (name of the folder is "Team A"): file "1" (the file with the name "1"), file "4".
         Folder "Team B": file "2"
         Folder "Team C": file "3", file "5"

     

    This file can be just the photo or a resume of the submission.


    It's possible?

  • Profile Image
    JotForm Support

    Answered by liyam on October 17, 2016 at 11:30 AM

    Hello,

    To make this possible, you will need to have a field (probably a dropdown), as to recognize the team submitting the form. And then, set that field on your integration as your extension folder

    Example:

     

    So as a result on the Google Drive:

     

    All file attachments and PDFs of the submissions shall be inside those folders.

    Let us know if this is not what you mean or if you have something else in mind.

    Thanks.

  • Profile Image

    Answered by leo8nardo8 on October 17, 2016 at 12:43 PM

    This tip I'm already doing right now.

    The problem is with the names of the files inside each folder.

    The first submission will be the activity number 1, so I want that all the documents related to that submission be named "1" or something like that. 

     

  • Profile Image
    JotForm Support

    Answered by EltonCris on October 17, 2016 at 01:50 PM

    Hi,

    The uploaded file names will be retained when sent to your Google Drive account. Unfortunately, there's no option to use field values as file names in Google Drive integration.

    Here's an example of how they'd end up in the same folder.

    So in this case, you can suggest to your team or place a description in your upload field about proper naming of the files so you can identify them easily. You can actually check the last modified date/time column on Google drive so you can see which one comes first.

    Hope this helps!

  • Profile Image

    Answered by leo8nardo8 on October 18, 2016 at 06:29 AM

    Thanks for the tips.