What effect does adding new fields or modifying existing fields have data and reporting?

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    Asked on May 05, 2012 at 12:37 AM

    Hello fellow JoFo's (Jot Form Users)


    I have a form that has received 80+ responses within the last 3 days. I just realized that I need to modify this form by adding new form field or replacing an existing form field with a new one.

    What effect does adding a form field to an existing form have on the existing submission data? I use the Excel reports.

    I know that if I delete a form field, the data is deleted as well...

    I need to add a form field, but I don't want to corrupt any existing data, conditions or the function of the form.

    So what are the DO's and DONT'S when it comes to an existing form and existing submissions? I have to modify my form, but I don't want to break it....

    PS: I'm still lobbying for a "Number of Submissions per Form Limit". When will this feature be available. This is a fundamental feature for any form system.



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    Answered on May 05, 2012 at 02:01 AM


    Thanks for contacting us. The best way is to clone the this existing form and make the changes as required. This will ensure the existing form data is not affected.

    This User Guide Article will take through the process of cloning existing form.

    The submission limit feature is not yet released but we always notify our users whenever the quota is getting exausted.

    I hope this information will be of help.

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    Answered on May 05, 2012 at 02:09 AM

    If I clone a form what happens to the submissions data? I want to modify an existing form, because I'll have to change links etc... Is the submission data (form responses) also cloned on the new form... I've got 80+ form responses in 2 days... If I add a new form field to this form, will this addition have any effect on the existing data?



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    Answered on May 05, 2012 at 02:15 AM

    Regarding the submission limit... I'm not referring to the 100 forms per month... I'm referring to setting a limit on the number of registrations that can be sumitted for a specific event... Has nothing to do with Jotform quota... I believe that this request is a 'core' feature for form systems and it's hard to believe that this feature hit the cutting room floor during the early days.....  Every form that I create is for an event and every event has a maximum number of registrants... See how fundamental this feature is to form system... This isn't just another nice feature... It's the essence of a registration form...  Can you please express this to the JotForm top decision team? I would really like to be able to call JotForm and express this verbally.....



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    Answered on May 05, 2012 at 07:05 AM

    Hi Dave,

    Removing some fields might affect your form submissions data, but inserting any fields to your existing form isn't a problem. For safety measures, I would suggest to backup your data first before modifying your existing form. Or, like what my colleague suggested, you can simply clone your existing form (this doesn't clone your submissions only your form) and update your form fields on the cloned form. This is more safier because your original form wont be affected.

    With regards to your second request, we actually had this feature before but it is currently disabled as it causes some server issues. Don't you worry as our developers are currently working on it. We'll just update you if this feature is up and ready to roll again.

    Hope this contributes. Let us know if you have any further questions. Thanks for using JotForm, have a great day!