How to know if the submission data was edited in the form submissions page?

  • cacuestasr
    Asked on November 12, 2016 at 12:03 PM

    how i can audit the edition forms? how i can see who modify a entry to audit.

  • Elton Support Team Lead
    Replied on November 12, 2016 at 9:46 PM

    Hi,

    When someone edits their submissions, you will receive a separate email notification with "EDIT" tag in the subject title. Guide http://www.jotform.com/help/40-How-to-Let-Users-Update-Their-Form-Submissions-at-a-Later-Date

    If you mean the changes made to the form, you can find those in your form revisions http://www.jotform.com/help/294-How-to-View-Form-Revision-History.

  • cacuestasr
    Replied on November 12, 2016 at 11:44 PM
    But without the email how I can see if a espec?fic entry was edited?
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    El 12 nov 2016, a las 21:46, JotForm > escribi?:
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    Answered by EltonCris
    Hi,
    When someone edits their submissions, you will receive a separate email notification with "EDIT" tag in the subject title. Guide http://www.jotform.com/help/40-How-to-Let-Users-Update-Their-Form-Submissions-at-a-Later-Date.
    If you mean the changes made to the form, you can find those in your form revisions http://www.jotform.com/help/294-How-to-View-Form-Revision-History.
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  • Elton Support Team Lead
    Replied on November 13, 2016 at 6:56 AM

    You can only determine if the submissions was edited over email.

    However, there is a workaround to know if the submission was edited in the submissions page. That's to show a datetime field labeled "last edited" or whichever you prefer in the edit URL.

    Here's how to show fields on edit mode https://www.jotform.com/help/389-How-to-Show-or-Hide-Fields-on-Edit-URL.

    Before following that guide, you will have to add a DateTime field in your form first. Here's how:

    How to know if the submission data was edited in the form submissions page? Image 1 Screenshot 60

    Open the DateTime field properties and set it to Readonly so it can't be edited by the user.

    How to know if the submission data was edited in the form submissions page? Image 2 Screenshot 71

    Then in your condition, do it like the this:

    How to know if the submission data was edited in the form submissions page? Image 3 Screenshot 82

    So in your form submissions page, the last edited date field will be filled once the user edits the submissions.

    First submission of the user:

    How to know if the submission data was edited in the form submissions page? Image 4 Screenshot 93

    On edit:

    How to know if the submission data was edited in the form submissions page? Image 5 Screenshot 104

    Hope this helps. If you need further assistance, let us know.