2018 Non-Affiliated Camp Addendum

2018 Non-Affiliated Camp Addendum

2018 Non-Affiliated Camp Addendum Form Preview

    For UW-Whitewater Non-Affiliated events

    (In this document, "event director" refers to the person responsible for the participants of his/her camp, conference, institute, seminar, or workshop. "Event" refers to the camp, conference, institute, seminar, or workshop being sponsored.)

    1. Facilities requested will be scheduled in good faith in compliance with the event director’s requests. However, if unforeseen circumstances prevent the availability of a promised facility, every effort will be made to find a suitable and agreeable alternative.

    2. Any damages to UW-Whitewater facilities and/or equipment will be assessed to the event. Continuing Education Services will not be responsible for collecting fees for damages from participants. The event is responsible for payment of damages.

    3. Parking permits are required for campus lots. Parking permits are not required from 5 pm Friday to midnight Sunday, except for parking in handicapped stalls.

    4. (This stipulation applies only to youth camps.) In accordance with Department of Health and Social Services (DHSS) mandates, event participants under the age 18, who bring medication to the campus, will be required to surrender it to the health supervisor, if not UW-W atheltic training staff, who will take responsibility for the dispensing of the medication.

    5. Staff members of camps are allowed to use the Williams Center Weight Room for a $10 fee per individual per week (or $5 per day), to be paid by the staff member. Staff members may obtain a Weight Room Pass in the Office of Recreation Sports and Facilities (Room 100, Williams Center) between 8:00 am-9:00 pm, M-F. A membership form indicating receipt of the rules policy must be signed at the time the weekly membership pass is obtained. Summer weight room hours are 8:00 am to 9:00 pm (Monday through Thursday), 8:00 am-7:00 pm (Friday), 10:00 am-2:00 pm (Sat) and 3:00-9:00 pm (Sun).

    6. Any staff members working with minors must have satisfied a criminal background check conducted by a criminal background check vendor selected by the contractor that includes a check of the vendor's proprietary national criminal background check database. UW-Whitewater may ask to see each staff member's criminal background check before, during, or after camps.

    7. The University of Wisconsin-Whitewater prioritizes safety and strives to provide a safe learning environment for everyone. Children come into contact with the University of Wisconsin-Whitewater through various programs, camps, and events. On December 19, 2011, the Governor signed Executive Order #54, which requires that all University of Wisconsin System employees must report incidents of child abuse and neglect. In addition, this policy extends that obligation to volunteers and contractors performing services for UW-Whitewater. This policy hereby establishes the requirements that volunteers and contractors performing services for UW-Whitewater abide by the same reporting obligations as employees. Reports must be made personally or by telephone to the University of Wisconsin Whitewater Police Services, County Department of Human/Social Services or to local law enforcement. If, in the course of providing services to UW-Whitewater, a contractor (or its agent or employee) observes an incident of child abuse or neglect, or learns of an incident of child abuse or neglect and the contractor (or its agent or employee) has reasonable cause to believe that child abuse or neglect has occurred or will occur, contractor (or its agent or employee) must make a report of that child abuse or neglect to UW-Whitewater Police Services as provided in UW-Whitewater’s Policy on Mandatory Reporting of Child Abuse and Neglect.


    1. The event director is responsible for the behavior of his/her participants in the dining halls. University food service personnel in the dining halls will discuss any behavioral problems and possible fines with the event director in the event a situation warrants such action.

    2. University Dining Service, All Seasons Services, Inc., and the current beverage contract have the campus contracts for all food, vending and beverage services on the UW-Whitewater campus. The event director is prohibited from selling or serving any food items on the UW-W campus without the prior written approval of the authorized representative of the University.

    I have read the information listed above and will take responsibility for insuring that my event is in compliance with these stipulations.

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