Vendor/Exhibitor Terms and Agreement
Soiree Events invites you to be a part of the "Children's Party Expo" (hereafter called the event). The event will be held at the Renaissance Hotel at the Convention Center, downtown Montgomery on Saturday, July 23, 2016 from 10 a.m. to 3 p.m. This event will allow you and other local vendors the opportunity to showcase your products and services to your target audience.
Soiree Events agrees to provide each vendor/exhibitor with ONE booth space which includes an 8ft table, table linen, and two chairs for a fee of $275. If electrical and/or WiFi access is needed, it will be provided for a fee of $75. If additional booth space is needed, the vendor/exhibitor can purchase the additional space for a fee of $35 per table.
TERMS AND CONDITIONS
Each vendor/exhibitor agrees to the following terms and conditions:
Promote only ONE business per booth, distributing and displaying items from that single business.
Completely set up booth(s) at least 1 hour prior to the start of the event.
Doors open at 8 a.m. for vendors/exhibitors to begin setup.
The event will end at 3 p.m. and all displays must be removed from the event space by 4:00 p.m.
Have AT LEAST ONE person present at booth throughout the entire event.
Booth disassembly will not be permitted until the event doors close at 3 p.m.
Complete the event registration form and accept the event terms and agreements and remit applicable registration fees (including any add-on options). Payment of your registration fee reserves your event booth space.
Registration fee is non-refundable and cannot be cancelled or transferred.
Each vendor/exhibitor is encouraged to provide as many promotional/marketing materials as possible to the event attendees. In addition to promotional handouts, it is also encouraged that you provide activity examples/demonstrations, supply samples of products/services, and/or gift certificates (if applicable to your business). Because the traffic to your booth is expected to be high on the day of the event, you are encouraged to have your business calendar available to be able to check availability and set bookings onsite at the event.
Each vendor/exhibitor is fully responsible for the safety and security of their products, materials, and/or items being displayed. Soiree Events is not responsible for any lost, stolen, or damaged vendor/exhibitor products or materials.
It is expected that the event will have a marketing outreach of approximately 15,000 impressions.
Soiree Events is advertising the event using various methods including, but not limited to the following:
Coverage and ad space with local television networks, radio, banners, and magazines.
An up-to-date website showcasing the details of the event.
Social networking interactions.
As a participating vendor/exhibitor, you are encouraged to self-promote your attendance in the event. There are a variety of methods you can use to do so such as your personal or business Facebook page, Instagram, Twitter, direct mail, email blasts, and/or distribute flyers as part of your daily business operations.
Please acknowledge your agreement to the terms and conditions outlined above. For questions, please email us at email@example.com or contact Soiree Events representatives Chandi Butler at (334) 219-0896 or Dolli Thomas at (334) 219-2595.