Client Agreement (Family Documentary Photography)

Client Agreement (Family Documentary Photography)

Family Documentary Photography Agreement Form Preview
Client Agreement (Family Documentary Photography)
  • Client Agreement (Family Documentary Photography)

  • Thank you so much again for inviting me to capture your event. Photography is an investment so I want to make sure that expectations are clear for my role before, during and after your session. This is a contract between us for photography services. For this reason, if you have any questions or concerns please let me know before you sign this agreement.

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  • Session Details

  • You are booking a family documentary session. Four hours of coverage is included with the session fee.


    My style of photography is documentary, which means the images captured are candid. I will not direct or alter your setting for photography. Posed group photographs are not included with these sessions.

  • Location Details

  • I will photograph in and around your home or location of choice. You are responsible for seeking permission for photography at any location you ask me to shoot in. If I am told to stop photographing at any time or for any reason, I cannot be responsible for missed images or events.

  • Fees

  • My session fee is $400 for 4 hours of coverage and $50 for each additional hour (or partial hour). Payment for the session is required in full prior to the session date.

    The session fee covers my time and talent at your session. 10 Digital files (suitable for printing up to 11x17) are included. My professional fee includes the following:

    • - phone or email consultations to discuss the session
    • - my time at your home or location of your choosing and editing your images
    • - individually retouched images in a combination of black and white or color (at my discretion)
    • - access to an online gallery with your images to review;
    • - a private, online video slideshow to share with friends and family for a one week period (web hosting is unlimited if slideshow is purchased)

    I will provide your gallery of images within 4 weeks' of your session

    Basic processing is included in all packages which includes: white balance and exposure correction, cropping, and light retouching.

    I retain the right to edit and retouch images in a style and manner of my choosing consistent with my portfolio of work that is displayed on my website www.gabriellahunt.com at the time of booking. I will provide a combination of black and white and color images. I will make an artistic decision to edit each image in color or black and white at the time of editing. I do not provide images in both color and black and white, but I can provide conversions upon request.

    I prefer to retain my artistic and creative vision in editing and therefore will not provide RAW or unedited images. I also do not provide client soft proofing.

  • Refunds and Cancellations

  • My refund policies reflect the fact that I book a limited number of documentary sessions and may have refused other clients, with the value that you have or will receive.

    The basic session retainer fee of $100 is non-refundable and considered liquidated damages to compensate me for the loss of opportunity to book another session for the same date and time.

    If I am able to schedule another session for the same day, 100% of the fee will be applied to another session to be scheduled at a mutually convenient time.

  • Permission for Photography

  • It is your responsibility to obtain permission for photography from any private locations that you wish to attend. I will ensure that I have permission to photograph.

  • Copyright and Privacy

  • I recognize the importance of your family's privacy and agree to respect it at all times.

    I will ask to share certain images on my website and social media. However, I will consider all reasonable requests to keep specific images private and you will have an opportunity to see blog posts and images before they are published.

    In exchange you agree to respect my rights as an artist and the creator of these images. I retain the copyright to all images created and have the exclusive right to make reproductions of agreed upon images for the following purposes: my portfolio, marketing to other clients, entry into contest or art exhibits, and/or editorial use.

    You will receive a limited release with your digital files. The release will allow you to print an unlimited number of copies in a variety of sizes and display the digital files on social media for non-commercial purposes. You will not have the right to resell, republish or alter the files in any way. I will, however, consider all reasonable requests for republication (i.e. blog submissions, etc.) as long as a photo credit is included.

  • Limitation of Liability

  • In the unlikely event that I am unable to perform the requirements of this agreement due to an injury, illness, family emergency, force majeure, act of terrorism, or any other cause beyond my control, I will make every effort to reschedule your session within a reasonable period of time. If such a situation should occur and it is not possible to reschedule your session, responsibility and liability is limited to the return of all payments received for your session.

    In the unlikely event that digital files have been lost, stolen, or destroyed for reasons beyond my control including but not limited to camera, hard drive, or equipment malfunction, my liability is limited to the return of all payments received for your session. The limit of liability for a partial loss of originals shall be a prorated amount of the exposures lost based on the percentage of total number of originals. I am not liable for the loss of images beyond the lesser of the final delivery of all products included with the session or one year.

  • Model Release

  • I hereby grant Gabriella Hunt (the "Photographer") permission to use the images of the individuals written below for any reasonable purpose, including but not limited to marketing, portfolio, contests, exhibitions, galleries, and/or editorial purposes.

    I hereby represent that I have the authority to grant the Photographer permission to use the images of my minor children (listed below) for the above-stated purposes.

    I also acknowledge and agree that the images taken are the Photographer's exclusive property and that she maintains the full copyright.

  • This online JotForm contract serves as a legally-binding contract. If you wish to download a .pdf or print a copy of this contract, upon submission you will receive an email conformation. At the bottom of this email conformation, click "view all your submissions" and here you will find an option to download a .pdf of your contract. Alternatively, you can request a copy from Gabriella Hunt and one will be emailed to you.

  • Please read this agreement carefully. It is understood that by signing this, I am contracting with the photographer to document your family for a price of $400.00.

    A retainer of 25% needs to be given to the photographer at the time of booking. This retainer is non-refundable in the event of cancellation (see above section on cancellation policies).

    Payments can be made by check to:

    Gabriella Hunt
    41 Sutorius Drive
    Rochester, New York 14616

    If you wish to pay via payal, a 3% fee will be added.

    The remaining 75% must be made 24 hours before the scheduled session date. Should this payment not be received, this will be considered a breech of contract and the initial deposit will not be refunded.

    If you agree to its terms, please indicate your acceptance by typing and signing your name below. Please note this form constitutes a binding agreement between you and the photographer for photography services.

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