Upon signing the contract below, both Aero Digital Studio and Sujith Baby agree to the tasks listed below.
Aero Digital Studio Photography and Videography Package price.
2 Video cameras, 2 Photo cameras, 1 Drone 2 assistance in professional attire. We are equipped with over $40,000 worth of pieces of equipment and have a team of 12 people. The number of crewmembers depends on the package is selected.
Arrival before at both bride and Groom location.Minimum 1 hour coverage with the GroomShots of the groom getting readyGrooms Shoes, Jewelry or other accessories.Groomsmen/Family shotsPhotoshoot of Prayer or other ritual ceremonies.Candid shotsPortrait shotsBride leaving from house/hotel to Ceremony location
Minimum 1 hour coverage with the BrideThe bride's garter, veil, shoes, jewelry or other accessories.Shots of the Bride getting readyGrooms Shoes, Jewelry or other accessories.Groomsmen/Family shotsPhotoshoot of Prayer or other ritual ceremonies.Candid shotsPortrait Shots.Bride leaving from house/hotel Ceremony location.CeremonyExterior and interior shots of ceremony venue before guests arriveIf Grandparents are part of the program, both sets of grandparents being escorted down the aisle.Both mothers being escorted down the aisleBridal party walking down the aisleBride and her escort waiting to walk down the aisleBride and escort walking down the aisle (from the back, and also the front if second photographer)Bride being given awayBride and groom together at the frontBoth sets of parents watching the ceremonyWide shot of the front from the guest’s viewWide shot of the guests, from the couple’s viewCeremonial moments such as candle lighting, readings, etc.Close-ups as bride and groom exchange vowsClose-ups as bride and groom exchange rings or the blessing by priest.Close-up of the bride and groom as they are announcedBride and groom leaving ceremony venue
ReceptionExterior and interior shots of reception venue before guests arriveStill life shots of centerpieces, menus, decorations, signs, table settings, favors, place cardsBride and groom’s place cards and chairs, if decoratedWedding cakeGuests arrivingGuests signing guestbookEntrance of bridal partyEntrance of bride and groomClose-ups of friends and family making toastsHead tableCutting the cakeBride and groom feeding each otherBride and groom mingling with guestsFirst danceFather-daughter, mother-son dancesDancingMusicians or DJFamily shots of anyone by request.Closing
The package price. $5200
1 Photographer, 1 Videographer at the Groom’s locations.
1 Photographer, 1 Videographer, 1 Drone pilot - Bride’s location.
Makeup, Ceremony, Reception,
Covering the entire day’s functions from pre-ceremony to ending.
Provide images for the slideshow during the reception. Client to provide setup for the slideshow.
2 Album - of Selected pictures by the couples up to 250 Pictures each.
2 Copies of Blu-Ray DVD with Hi-Def Video.
Copies of pictures from the entire day’s program on in downloadable format or on a DVD.
30 copies of edited images for printing.
It is understood this Aero Digital Studio is the exclusive official Videographer/photographer retained to perform the photographic and/or video services requested on this Contract.
• Aero Digital Studio may substitute another photographer to take the photographs in the event of Aero Digital Studio’s illness or of scheduling conflicts. In the event of such substitution, Aero Digital Studio warrants that the photographer taking the photographs or video shall be a competent professional.
• No part of any order, including previews, will be delivered until the balance is paid in full.
• The Aero Digital Studio reserves the right to use images, video, digital scans and/or reproductions for advertising, display, Internet promotion, publication or other purposes.
• NOTICE OF COPYRIGHT: It is ILLEGAL to copy or reproduce these photographs, digital files or videos elsewhere without Aero Digital Studio’s permission, and violators of this Federal Law will be subject to its civil and criminal penalties. All rights and copyrights remain with Aero Digital Studio.
• (PHOTOGRAPHER initial) ____ Studio/Photographer grants Client _____ (CLIENT initial) the right to make unlimited enlargements and reprints for personal use but not for any commercial purposes. Client cannot sell images for stock photography or any other commercial applications. (Only initial this paragraph if you are purchasing photos on DVD – Note – this is an extra charge)
• Upon signature, the Aero Digital Studio shall reserve the time and date agreed upon, and will not make other reservations for that time and date. For this reason, unless the Studio is able to fully replace the canceled reservation, all deposits are non-refundable, even if the date of the wedding is changed or the wedding is canceled for any reason.
• There may be an additional $200 charge for changing locations of photo shoots.
• If photo or video shoot exceeds 4 hours, photographers, Videographers and assistants will be furnished a meal.
• If the Studio/Photographer cannot perform this Contract due to fire or other casualty, strike, act of God, or other cause beyond the control of the parties, or due to Photographer’s illness or emergency, then the Aero Digital Studio shall return the deposit to the Client but shall have no further liability with respect to the Contract. This limitation on liability shall also apply in the event that photographic materials are damaged in processing, lost through camera malfunction, lost in the mail, or otherwise lost or damaged without fault on the part of the Photographer. In the event the Aero Digital Studio fails to perform for any other reason, the Aero Digital Studio shall not be liable for any amount in excess of the retail value of the Client’s order.
• Client is aware that ink colors may fade or discolor over time due to the inherent qualities of inks, and Client releases Photographer from any liability
for any claims whatsoever based upon fading or discoloration due to such inherent qualities.
• The charges in this Contract are based on the Aero Digital Studio discounted price list for the event specified in this contract only. This price list is adjusted periodically and future orders shall be charged at the prices in effect at the time when the order is placed.
• This Contract incorporates the entire understanding of the parties. Any modifications of this Contract must be in writing and signed by both parties. The terms of this agreement are accepted by:
Upon signing the contract below, both Aero Digital Studio and Ninan Thariyan John agree to the tasks listed below.
Video and Photo Coverage for the day of Wedding; Date __Oct 20, 2017
There will be 2 Videographers and 2 Photographers Also, there will be additional assistance to support videographers. They will be covering both Groom and Bride Locations.
Total amount agreed upon for the days of Wedding is $4400___ for Photo and video coverage (1 days only).
Breakdown of the total amount as follows;
Total Amount: _$5200.00______________
2nd Payment Due: 4000 on the day of the Wedding____________________
3rd Payment Upon Delivery of Album. $200.00
CHANGE OF DATE OR VENUE
Aero Digital Studio & Video must be notified immediately of any changes in schedule or location, at least one week prior to the scheduled date of event. Notification of any changes can be made by phone along with written notice sent via email for documentation. If an email is sent, a confirmation of receipt must be in writing. It is the client’s responsibility to confirm all arrangements at least 7-10 days prior to the event. In the event of change of address or contact information (time, etc.) as listed, you must notify Anu Skariah or Rojish Samuel.
A non-refundable retainer fee of $1000 is required to hold the date of your event. No date is reserved until a retainer is received. The balance of the complete package price must be paid at the date specified herein. If final payment is not received as set forth herein, Aero Digital Studio & Video reserves the right to withhold delivery of the images and or not attend the wedding until payment is received. Upon clients signature and payment of retainer fee, Aero Digital Studio & Video agrees to reserve the date and time specified. The retainer fee is applied towards the final contracted wedding package.
There shall be NO refund of retainer after 48 hours from the signing of agreement due to the reservation of the photography date. If the event is cancelled within three months of the date, the client shall pay the balance of the contract due to the high probability that Aero Digital Studio & Video will not be able to further book that date. Once a balance is paid, it is NON-REFUNDABLE. Any other arrangements shall be discussed between the client and Anu Skariah or Rojish Samue.. All arrangements will be put in writing. Cancellation must be in writing even if a phone call was made to inform Aero Digital Studio & Video of the cancellation. The retainer fee will be transferable up to 365 after cancellation. The client agrees to not expect a new date to automatically be available. The client will be given the chance to reschedule but cannot be pushed ahead of other reserved clients.
FAILURE TO PERFORM
Due to the limited and subjective nature of the event Aero Digital Studio & Video cannot be held responsible for requested photographs not taken or missed, lack of coverage resulting from weather conditions, or schedule complications caused by but not limited to, anyone in or at the event, or by the church or location restrictions. The photographer is not responsible for lost photo opportunities due to any kind of equipment malfunction, the lateness of the event couple, or other principles. The Photographer is not responsible for the lack of coverage due to weather conditions, scheduling complications due to lateness of individuals, rules and restrictions of venue, or the rendering of decorations of the location. It is acknowledged that any lists submitted to Aero Digital Studio & Video will be used for organizational purposes only and in no way represents photography that will actually be produced. Aero Digital Studio & Video will do his/her best to fulfill all requests but can make no guarantees all images will be delivered. Clients are responsible for all location fees and permits.
UNFORESEEN CIRCUMSTANCES CLAUSE
If Aero Digital Studio & Video or its assigns, cannot perform this agreement due to a fire, casualty, strike or other civil disturbances, Acts of God, including but not limited to, road closures, severe traffic, fire, terrorism or other causes beyond the control of the parties, or due to the photographers illness, then Aero Digital Studio & Video shall return any moneys paid by the client, less expenses, but shall have no further liability with respect to the agreement. This limitation of liability shall also apply in the event that photographic materials are damaged in processing, lost through camera malfunction, compact flash card malfunction, lost in the mail, or otherwise lost or damaged without the fault on the part of Aero Digital Studio.
INCLEMENT WEATHER CHARGE
In the event of severe weather, including but not limiting, a blizzard, severe rain storm or other unforeseeable events Aero Digital Studio & Video may make the decision that it’s unsafe to drive home, and hotel stay will be billed to the client.
It is NOT required for the client to schedule a pre-event consultation before the event-date to finalize the actual shooting times and location. Aero Digital Studio & Video can successfully communicate all event details via email or phone. If the client requests to meet, the must be willing to meet near the photographers location.
WEDDING COORDINATOR/EVENT GUIDE:
If the ceremony or reception provides a "COORDINATOR/ EVENT GUIDE", the client is responsible for communicating all day of information. Including, but not limited to: time line, itinerary, schedules, etc.; with Aero Digital Studio & Video prior to the wedding day. One week prior to the wedding date, Aero Digital Studio & Video will provide the client with a specialized day of itinerary. THIS IS TO BE SHARED WITH ANY PARTIES INVOLVED IN THE WEDDING INCLUDING THE WEDDING COORDINATR/EVENT GUIDE.
Aero Digital Studio & Video shall be the exclusive photographer(s) retained by the client for the purpose of photographing the wedding. Family and friends of the clients and other wedding vendors shall not interfere with the photographer’s duties. Guests will be asked to refrain from taking flash photographs at certain intervals of wedding services to ensure proper exposure of images. Additional professional photographers may be employed only with prior written permission from Katy Davis. Guest photographers may NOT be active during the ceremony and will not be allowed to photograph during family and individual portraits. Aero Digital Studio & Video spends special time planning and posing your photographs and asks that guest NOT intervene. Aero Digital Studio & Video will request your intervention if a guest is inhibiting our ability to full document your wedding.
It is the clients’ responsibility to schedule and receive permission to use various locations for photography, including the wedding and reception locations and any other locations used during the day. Should a location require a payment, this payment will be paid by the clients.
All photos created by Aero Digital Studio & Video are copyright protected. It is a violation of federal copyright law to copy, scan, or allow photographs created by Aero Digital Studio & Video to be reprinted, duplicated, digitally reproduced, copied, scanned, or altered digitally or otherwise, without Katy Davis' express written permission. The client may print (on their own) their personal wedding photographs with the written consent of Aero Digital Studio & Video only once in possession of the digital images, whether via Dropbox.com or DVD sold separately. The negatives/digital files remain sole property of Aero Digital Studio & Video and will never be given or sold.
Aero Digital Studio & Video agrees to grant these image rights to the client with a non-exclusive, limited, perpetual license.
This license allows the client to do the following with the images:
iii) Upload, email, or electronically transfer the images or files; and,
*This applies only if giving Aero Digital Studio & Video credit. A description must be made by the client stating ‘Copyright Aero Digital Studio & Video. Please do not copy/paste or edit in any way’.
THIS LICENSE WILL PROHIBIT THE CLIENT FROM DOING THE FOLLOWING:
APPLYING FOR COPYRIGHT REGISTRATION OR SELLING OF ANY IMAGE OR ELECTRONIC FILES SUPPLIED BY Aero Digital Studio & Video.
MAKING ‘DERIVATIVE WORKS’ OR OTHERWISE MODIFY, INCLUDING EDITING AND/OR MANIPULATING ELECTRONIC FILES
Aero digital studio as a photographer and artist with whom Clients entrusts photography to, retains the judgment to remove any image(s) from the proofs that it deems bad or irrelevant.
The wedding couple agrees to reimburse Aero Digital Studio & Video for all reasonable expenses relating directly to the wedding event itself. For example, parking fees, destination travel fees, accommodations, etc. Aero Digital Studio & Video will bill the wedding couple after the event. Both parties agree to discuss this thoroughly to avoid any surprises as to what will constitute an expense and Aero Digital Studio & Video agrees to supply expense receipts if so requested. ONE EXCEPTION: A gas fee of $15 will be applied prior to wedding day if the wedding location is over 30 miles outside of Greenwood, Indiana. Outside 60 miles of Greenwood is a $30 fee. Outside 75 miles, see charges below.
EVENT FOOD SERVICE
If photo or video shoot exceeds 4 hours, photographers, Videographers and assistants will be
furnished a meal.
Returned checks are subject to a $50.00 returned check fee. Client assumes responsibility for any and all collection costs and legal fees incurred by Aero Digital Studio & Video in the event that enforcement of this contract becomes necessary. All legal action shall take place in Johnson County, Indiana.
Aero Digital Studio & Video cannot be held responsible for damage to garments during environmental events. Client is responsible to arrange personal assistance for wedding garments. Aero Digital Studio & Video will not put any parties in a situation (unless requested by bride or groom) that will cause harm or damage to special garments. However, to achieve certain photos, the clients agree that will trust the discretion of Aero Digital Studio & Video and assistants.
Images may be edited at the photographer’s discretion, and delivered images may not include all images shot. The photographer reserves the creative right to edit and release only those deemed professional in quality and within the photographer’s artistic standards. By signing this contract, the client is aware of the style of photography that Aero Digital Studio & Video produces.
In the event of illness or sudden event out of the control of both parties, Aero Digital Studio & Video will attempt to substitute a photographer at no cost to client. This contract will be transferable to said photographer.
The parties agree to positive cooperation and communication.
*Offerings [excluding prices] are subject to change without notice. The most up to date contract will immediately apply to any client that has already signed.
STORAGE OF IMAGES
Due to the lack of information about how long CDs/DVDs can hold information, Aero Digital Studio & Video recommends you back up your images on another media format other than CD/DVD. Aero Digital Studio & Video also recommends making multiple copies of CDs/DVDs every year to insure the images for years to come. Aero Digital Studio & Video cannot be held responsible for the failure of CDs/DVDs due to mishandling. It is the client’s responsibility to keep several copies of any CDs/DVDs in more than one location, and back the images up on another format such as a hard drive. This is the same for the use of Smugmug.com or Dropbox.com. Once the images are in the hands of the client, it is the client’s responsibility to download and save the images. Backing up your images is very important. There will be a charge or $1000 for duplicate copies of photos or Video files, which only if accessible by the Aero Digital Studio & Video. The files are deleted after 3 months from the event date.
THE UNDERSIGNED HEREBY ACKNOWLEDGE THAT THEY HAVE RECEIVED, READ, AND
UNDERSTAND THIS AGREEMENT’S CONTENTS.
Permission is hereby granted to Aero Digital Studio & Video to use any images created under this contract for professional samples, displays, internet website pages, advertising, exhibitions, contests, and any other purpose. The laws of Indiana shall govern this agreement.
Plese check one
____Customer Denies additional Insurance for photographers & Videographers for the daysevent.____Customer Approves Additional Insurance for photographers & Videographers for thedays event.
All parties understand and agree to all that is above. Client(s) agree(s) to only sign if they have read and agreed to the terms of service in this contract and they believe all information is deemed correct to the best of their knowledge.