New Mexico Pecan Festival Winery or Brewery Application

New Mexico Pecan Festival Winery or Brewery Application

pecan Form Preview
New Mexico Pecan Festival Winery or Brewery Application
  • 2017 New Mexico Pecan Festival

    Winery or Brewery Application
  • WHEN:

    2 days – Saturday, October 21st 2nd & Sunday, October 22nd

    • HOURS: NOON – 6:00PM both days
    • SET UP: Friday, October 20th from 10:00 AM – 5:00 PM.
    • Neither the New Mexico Pecan Festival nor 360 Events, LLC will be responsible for damages, theft, or loss, before, during or after event hours

    WHERE:

    • Historic Mesilla Plaza, 2231 Avenida de Mesilla, Mesilla, NM 88046

    WINERY INFORMATION:

    • Wineries provide free ½ oz. samples to guests.
    • Guests only get 5 free samples. Wineres & Brewers can then charge after that.
    • Wineries and breweries can sell glasses for consumption on-site and bottles/cases for at-home consumption.
    • We will secure local signatures and send the permits to the Mesilla Town office and to Santa Fe with the rest of the required documentation. We get all the permits in our office and bring them to you at the festival.
    • Vendors without a Mesilla Business License will need to obtain a temporary business license from the Mesilla Treasury Office. The cost is $35.

    FEES:

    • 10 x 20 space: $200 + $200 for the tent rental: $400
    • Access to Electricity: Must be noted, but will not be charged. Vendors must bring all power cords needed.

    **Tables will not be provided with booth fees. They can be rented for an additional fee below.

    • No wifi access in available. Please make other arrangements.
    • Security will be provided from 5:00 pm on Friday through 8:00 am on Monday. Neither the New Mexico Pecan Festival nor 360 Events, LLC. will be responsible for damages, theft, or loss, before, during or after event hours.
    • There are no refunds provided for festival closure or cancellations, in whole or in part, due to weather, events or acts outside the control of 360 Events, LLC.

    TO PARTICIPATE, WINERIES MUST:

    • Submit the following items by September 22nd 2017 (forms to be emailed to you upon registering) :
      • Completed Celebration Permit Signed and Notarized to:
        • 360 Events, LLC, PO Box 1107, Las Cruces, NM 88004
      • List of your servers, including name, servers license number and expiration date
        • this can be mailed in or emailed to amanda@360-eventsllc.com
      • Copy of Liability Insurance: Certificate of insurance must have the following added as additional insured: 360 Events, LLC., PO Box 1107, Las Cruces, NM 88004
      • Signed Vendor Agreement. (See a copy here)
  • REGISTRATION & PAYMENT FORM

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  • Vendor Agreement

    As a participant of the New Mexico Pecan Festival (“Festival”), a production and managed by 360 Events, LLC. (“Producer & Manager”) and produced at the Historic Mesilla Plaza (“Venue”), I fully understand and agree to the following:

    1. I recognize and acknowledge that I assume full risk of any injury, property damage or loss which I may sustain as a result of my participation in any and all activities connected with or associated with my participation in the Festival. I agree that the Producer, manager and Venue shall not be liable for any damages to my operation and equipment and that I shall be liable for any damages to the event premises in my assigned area, and to any Venue-owned or Venue-rented personal property. Furthermore, I understand that I will carry my own insurance and that I store my products and equipment overnight at my own risk.
    2. I understand that I must comply with all State of New Mexico regulations pertaining to food sales at special events. I understand that failure to comply with regulations may result in being asked to leave the Festival, forfeiting all fees.
    3. I agreed to abide by any applicable local, state and national business and tax regulations.
    4. I agree that the Producer may cancel my space, without refund, if I fail to submit required fees, information and documents in a timely manner, including required Health Department and Fire Department.
    5. I agree to set up my operation at least one hour prior to the scheduled starting time. If I have not set up by the starting time of the Festival, or if I leave the Festival early, I may forfeit my booth space and all fees.
    6. I agree to maintain my designated area at the festival and deposit all trash in provided receptacles. I further agree to remove excessive trash from the premises upon load out leaving only bagged trash and empty boxes. Should my designated area require additional clean-up by venue staff, I agree to pay a $150 clean-up fee.
    7. I grant the Producer and Manager full right to use my business name, logo website, images and public information, in addition to any photos or video taken during the Festival of my exhibit, activities and staff, in all media for the purpose of promotion and advertising.
    8. I agree to display and make readily available for customers at any retail location(s) any Festival marketing materials provided by Producer. I agree to utilize any and all on-line and social media (i.e. Facebook, email blasts, website mention, e-newsletters etc.) to advertise the Festival.
    9. I agree to indemnify, defend, and save harmless the Producer, manager and Venue from and against all claims, actions, causes of actions, demands, judgments, costs, expenses and all damages of every kind and nature incurred by or on behalf of any person or corporation whatsoever, predicated upon injury to or death of any person, or loss of or damage to property of whatever ownership, including the parties to this Agreement and their employees, arising out of any act, or failure to act on the part of the my operation and my employees or in any other manner arising out of or directly or indirectly connected with my operation at the Festival and/or use of that part of the my designated location made available for my operation at the Festival.
    10. I understand that the layout is subject to change. The producer and association has the right to change the layout and booth assignments. Failure to comply with these changes will forfeit my booth and participation in any future events held by the association.
    11. I understand by filling out this agreement does not guarantee a booth space. Your application must be reviewed and accepted. Additional information my be required to accept a vendor. If you application is not accepted a 100% refund will be issued.
  • After hitting Submit, a copy of this completed form will be emailed to you.

    Print the completed form. Submit with the following items:

    -Complete the attached Public Celebration permit, including having it notarized. Mail to:

    -Send the following items to the address listed on the application by September 22nd, 2017:

    1.Completed Celebration Permit Signed and Notarized. The form will be attached to a confirmation email.

    2. List of your servers, including name, servers license number and expiration date Please do not include any other information.

    3. Copy of Liability Insurance to 360 Events, LLC.

    Mail all documents to:

    360 Events, LLC

    P.O. Box 1107

    Las Cruces, NM 88004


    If you have any questions as you complete your registration, please contact Amanda Collier at 575-636-2199 ext. 303 or by email at amanda@360-eventsllc.com.







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