Sugar Loaf Spring Festival - 2020
PO Box 125, Sugar Loaf, NY 10981
(848) 467-8427
The Sugar Loaf Spring Festival will be held this year on Saturday & Sunday ONLY
May 23rd - 24th, 2020.
**NOTE - this years event is a two day festival, Saturday and Sunday only**
Thank you for applying to the Sugar Loaf Spring Festival. Please be sure to read ALL the rules and requirements. In order to ensure public and vendor safety you will be held to these standards.
GENERAL INFORMATION:
- Location: Sugar Loaf, NY 10981 - GPS to 1407 Kings Highway Sugar Loaf New York
- Set-up Time: 7:00 am to 9:30 am. (ALL vehicles MUST be off the street by 9:00am)
- Festival Hours: 10:00 AM. To 5:00 PM
- Electricity: None, You can supply your own generator, must be 75 DCB or lower, Fire Extinguisher must be present.
- Tent Space Size: Single space = 10' wide by 10' long.
- ALL tents are required to have a minimum of 20-lbs. weight attached to each leg – NO Exceptions!
- Proof of Insurance must be attached to application listing Sugar Loaf Chamber of Commerce as additionally insured.
EVENT FEE SCHEDULE:
Early Registration (ends March 14, 2020)
- Craft & Specialty Vendors: $175.00 includes for both days
- Food Vendors: $275.00 includes for both days
Registration (beginning March 15th, 2020)
- Craft & Specialty Vendors: $200.00 includes for both days
- Food Vendors: $300 includes for both days
LATE Registration (after May 1st)
- Craft & Specialty Vendors: $250 includes for both days, with the late fee
- Food Vendors: $350 includes for both days, with the late fee
NO checks are accepted; PayPal payments
Cash or money orders only.
RULES, REQUIREMENTS & INFORMATION;
- All self-contained vehicles (Trailers, self-contained trucks etc.) must be listed on your applications. Total length and width must be shown on your application. This must include the tongue length of a trailer if the tongue is not removable. (i.e. a 22’ trailer with a 3’ tongue is really 25’). Our booths are 10 x 10’; therefore you will need to purchase booth space(s) to cover the length of your trailer.
- Trailers MUST be in your space and parked no later than 8:30 AM. If you arrive after that time it will be at our discretion to allow you entry or to assign you another space so PLEASE ARRIVE EARLY.
- If you wish a confirmation letter returned, you MUST include a self-addressed stamped envelope or post card with your application or an email address asking for a confirmation.
- Please note, various spots along the event route may be on slightly uneven terrain. Street grates, dips, and various non-level ground may be found so please be sure to bring whateveer items you may need to stabilize or level your space.
FOOD VENDORS (additional requirements):
- All food vendors MUST have a New York State Department of Health Certificate. NO OTHER CERTIFICATES WILL BE ACCEPTED!
Please submit a current copy with your application.
- ALL food vendors not having a DOH certificate and CURRENT Insurance on file with the Committee by May. 1st, will not be allowed to set up. **NO EXCEPTIONS**
Orange County Health Department
Goshen District Office
124 Main Stree
Goshen, NY 10924
(845) 291-2332
PROHIBITED ITEMS:
No: Silly String, Smoke Bombs, Stink Bombs “Snappers”, Radios, AV Equipment, Weapons, Guns, Ammo. No Pets. No drug related items. If it is illegal in New York State it is illegal at our festival.
PLEASE NOTE:
- To make it more profitable for all, we attempt to limit the quantity of like items to a reasonable number, but we cannot guarantee you will be the only vendor(s) of your craft or item type.
- Submission of application does not guarantee acceptance. If you are accepted you will be contacted within 48-72 hours via email and / or text.
- No refunds or cancellations for any reason whatsoever. This is a rain or shine event.
- No post-dated checks.
- No checks will be accepted after May 1st. PayPal payments, Cash or money orders only, after that date.
- Spaces are limited (Approx. 85 available) Get your application in EARLY!
- We will attempt to accommodate location requests however we cannot guarantee this.
- Applications are considered on a first received, first considered basis.
MAILING LIST:
Any questions or comments should be directed to one of the following outlets:
FINAL NOTE TO ALL VENDORS (please forgive us, we are sorry we have to do this, but as it has happened before we have to address it now).
- Vendor parking will be very strictly enforced on both days.
- ALL vendors will maintain polite and courteous manners (including language) to all guests, other vendors and event staff. Failure to do so will result in your IMMEDIATE removal from the site with no refund!
- Please Remember, you must leave your space as you found it. Take large supply boxes, bottles, containers etc., away with you. Medium & small refuse can be put in provided garbage containers. If you leave your garbage behind, it will be noted and you will be barred from any future events.