Summer Day Camp Parent Handbook

PURPOSE
The purpose of the East Point Parks and Recreation Summer Day Camp program is to provide a quality program for children during the summer. The Summer Day Camp program provides children with the opportunity to participate in a variety of activities, which benefit them emotionally and physically and other creative means of expression and recreation. The goal of Summer Day Camp is to provide the camper with activities that are safe, fun and that allow for positive experiences. Parent involvement is highly encouraged. If you have any suggestions, please contact the Summer Camp director, Samantha Heard (404) 451-2598 or Athletic Coordinator, Dwan Anderson (404) 423-8549.
CAMP STRUCTURE / FEES
Camp offers one session that runs from 8:00 a.m. - 5:00 p.m., Monday through Friday. Campers’ ages range from 6 to 12 years old. The ratio of staff to child is 1:10. Each week will include a theme that provides structure and focus for activities during that particular week. Activities include recreational games, arts and crafts and other creative outlets. Spaces in each age group are limited.

2020 Summer Day Camp
            June 15-July 31                       (No camp Friday July 3th)
Registration fee is $350.00 per child per child due upon registration.

Parent Meeting 2020
Zoom Parent Meeting            June 11, 2020                     6:30pm

STAFF

East Point Summer Camp staff comes from a variety of backgrounds with each one being selected based upon their interpersonal skills as well as their experience with children. All staff are 18 years or older and have some type of early childhood or recreation experience. The staff is certified in CPR, First Aid and AED.
SUPERVISION
All campers will be under the direct supervision of counselors at all times. No persons under 18 years of age shall be responsible for any group of children. No child will be left unattended indoors or outdoors at any time. Only a parent/guardian or an individual who is on the pickup permission slip may check out campers. Picture identification is required at the time of pick up.
DROP-OFF and PICK-UP
Parents are not to get out their vehicle for pick up or drop off. Once child is dropped off their temperature will be taken by East Point Fire, and they will go to their respectable location. If someone on your pick-up list will be picking up your child, they will be asked to show picture identification. There will be NO drop offs after 9:30 am.
Late Pick Up Policy – All summer campers should be picked up by 5:00 pm. Parents, who are late due to unforeseen circumstances (please call), will be issued a verbal warning. To avoid situations like these, we encourage parents to have a backup plan that would allow their child/children (with prior approval) to go home with a neighboring parent or a relative listed as authorized to pick up your child from the facility.

The following procedure will be used for parents who violate the pick-up policy.

First Offense – Late charge of $1.00 per child every minute beginning at 5:01 p.m.
Second Offense – Grounds for one-week suspension from program.
Third Offense- Grounds for dismissal from program.
Late charges are due no later than the end of the week in which the infraction occurs. Non-payment of late charges may result in suspension of the child/children from the program. We ask parents to be respectful and courteous regarding this policy.
If a child is left and we have not heard from a parent, or if a parent cannot be reached and no one is available to pick up your child, The DFACS office will be asked to come and transport that child to a safe location.

ABSENCES
If your child is going to be absent from camp for the day, please call the Recreation Department (404) 270-7048 or (404) 502-9115, or bring a note the day before. You may also email sheard@eastpointcity.org.
MEDICATIONS
Any medication to be administered must be in a prescription-labeled bottle and have a physician signed note stating the type of medication, frequency of dosage and amount to be given. A medication form must be on file. No exceptions will be made to this rule. It is in the best interest of your child to have any medications properly administered.
EMERGENCY CALLS
1.      Jefferson Park Recreation Center (404) 270-7054
2.      East Point Parks & Recreation Department (404) 270-7048
3.      Program Director (404) 451-2598

SICK CHILD
At Summer Day Camp, medical services are minimal. We stock only first aid medical supplies. If a sick child arrives at camp, we will assume the illness began at home and call you immediately for an explanation. PLEASE DO NOT SEND YOUR SICK CHILD TO CAMP. This is inconsiderate and can spread an infection throughout the group and the camp. We have no facilities in the camp in which to keep a sick child. We should be able to contact you at home or at the alternate telephone number listed on your child’s application for you to come and take the child home. Children who come to camp with dressings are encouraged to have them changed during the day. Please inform us by note if the dressing is not to be changed.

THE EAST POINT PARKS & RECREATION DEPARTMENT DOES NOT PROVIDE MEDICAL INSURANCE FOR ITS PARTICIPANTS. INSURANCE IS THE RESPONSIBILITY OF THE PARENTS. IF YOU DO NOT HAVE INSURANCE, THE RECREATION DEPARTMENT STRONGLY SUGGESTS YOU OBTAIN IT PRIOR TO CAMP.
CONCERNS
Any concerns or comments should be addressed with the Camp Director. In the event that this route is not sufficient to meet your needs, contact Shellord Pinkett III Interim Director at (404) 502.9115.
LUNCH & SNACKS
Campers will be provided breakfast and lunch every day at camp. If your child decides to bring his/her own lunch and snacks, both should be clearly labeled with your child’s name. An afternoon snack is also needed for the campers.

SUMMER CAMP RULES
- We treat others as we would like to be treated.
- We communicate with words and do not hit each other.
- We only use appropriate language. Profanity will not be allowed.
- We eat only at breakfast, lunch and snack time.
- We clean up after ourselves.
- We take turns.
- We respect and listen to our camp counselors and other adults.
- We put things back where we found them.
- When indoors, we walk only.
- We do not throw rocks or any other debris outside.
- We keep each other’s safety in mind at all times.
- Camp provided tee-shirts will also be provided. ( Additional tee shirts may be purchased for $10.00)
Discipline problems will not be tolerated. We strive to provide an atmosphere which is conducive to safety and appropriate behavior while attending Summer Day Camp. Maintaining proper conduct while in the program is the joint responsibility of the children, parents and Summer Day Camp Staff. The following guidelines will be followed:

1st Offense:     Camp Director, and/or Counselor talks to child/children, logs infraction and verbally informs parent.

2nd Offense:     Camp Director, and/or Counselor talks to child/children, logs infraction and notifies parent in writing.

3rd Offense:     Dismissal of child/children for the remainder of Summer Day Camp depending on the severity of the prior infractions.
Recreation staff and the Camp Director, will handle discipline. The use of corporal punishment is not allowed. The method used is time-out. Time-out is when a child is given time away from an activity, peers, etc., to think about his/her inappropriate behavior and try to develop a positive manner in which to deal with the situation. If time-out does not work, then the parents will be notified. Time-out is 1 minute per age. Example: If the child is age 6, time-out is 6 minutes.

EAST POINT PARKS AND RECREATION
PROCEDURE FOR ADMINISTRATION OF PRESCRIPTION MEDICATION
The following is the East Point’s Parks & Recreation Department’s written procedure for the administration of prescription medication by the Summer Camp staff during operating hours.

ADMINISTRATION OF MEDICATION FORM:
The parent must obtain a letter from the child’s physician or health provider indicating the need to administer the prescribed medication to the child during the Summer Camp day.
ALL MEDICATIONS MUST BE IN ORIGINAL CONTAINER AND CURRENT.
The camp director must have each parent complete and sign the Authorization for Medication form prior to administration of any medication to a child.
Responsibilities of the Physician/Health Care Provider:
The physician or health care provider must indicate the following in writing:
- Name of the medication, dosage, frequency and method of administration.
- Description of anticipated adverse reactions of the child to the medications.
- Physicians/Health Care Provider signature.
- Parent’s signature approving the administration of the medication (noted on the Authorization of Medication Form).
STORAGE OF MEDICATIONS:
All medications will be stored and secured.
The camp director and authorized staff will be the only individuals with access to the medications that are stored.
RESPONSIBILITY FOR ADMINISTERING MEDICATIONS:
The Camp Director or authorized staff will administer all prescribed medication to those children whose parent(s) have signed the Authorization for Medication Form, according to the physician’s orders.

AUTHORIZATION FOR MEDICATION
ONLY PRESCRIPTION MEDICATION WILL BE GIVEN
No medication shall be given by the staff except in special circumstances arranged by the Summer Camp Director, at which time a signed note from the parent/guardian giving permission must be on file with the Recreation Department.
CHILD'S NAME
First NameLast Name
MEDICATION AND PRESCRIPTION NUMBER
NOTE: MEDICATION MUST BE IN ORIGINAL CONTAINER
TIME MEDICATION IS TO BE GIVEN
AMOUNT OF MEDICATION TO BE GIVEN
PARENT/GUARDIAN SIGNATURE
Clear
CAMP DIRECTOR’S SIGNATURE
Clear
Date
MonthDayYear
Date

FOR STAFF USE ONLY:

DATE / TIME MEDICATION GIVEN	ADMINISTERED BY
____________________________________	_____________________
____________________________________	_____________________
____________________________________	_____________________

COMMENTS:

_______________________________________________________________

EAST POINT PARKS AND RECREATION
SUMMER DAY CAMP PARTICIPANT PROFILE
Child's Name
Last NameFirst Name
Child's Name
Last NameFirst Name
Address
Street Address
Street Address Line 2
CityState / Province
Postal / Zip Code
County
Date of Birth
MonthDayYear
Date
Age
Sex
School
Grade
Child Lives With:
Mother's Name
First NameLast Name
Phone Number (C)
Format: (000) 000-0000.
Phone Number(H)
Format: (000) 000-0000.
Phone Number(W)
Format: (000) 000-0000.
Father's Name
First NameLast Name
Phone Number (C)
Format: (000) 000-0000.
Phone Number(H)
Format: (000) 000-0000.
Phone Number(W)
Format: (000) 000-0000.
PERSONS TO CONACT IN CASE OF AN EMERGENCY WHEN A PARENT CAN'T BE REACHED
Name
First NameLast Name
Relationship
Phone Number
Format: (000) 000-0000.
Name
First NameLast Name
Relationship
Phone Number
Format: (000) 000-0000.
Family Doctor
Phone Number
Format: (000) 000-0000.

Are you aware of any close contact with individuals who have confirmed cases of corona-virus within the last 14 days?
Have you, within the last 14 days, arrived from any of the following countries: China, Iran, Italy, South Korea?
Are you a healthcare worker or a first responder that has interacted with persons tested positive for COVID-19 or suspected to be infected with COVID-19? If yes, then:
Are you currently aware and following the CDC recommended monitoring for COVID-19?
Are you currently restricted from working due to exposure to COVID-19?
Have you experienced any of the following symptoms within the last 14 days: fever, cough, shortness of breath?

Does your child need any reasonable modification, because of a disability, to enjoy this program?
Will your child be taking medication during the program hours?
A special medication form must be completed prior to giving a child any medication.
Do you give recreation staff and the camp director permission to give your child children’s tylenol if his/her physical condition necessitates it?
Does your child have any incontinence problems that we need to be aware of?
Are there any custody issues we need to be aware of to ensure your child’s safety? if yes, explain.
I have read and understand the discipline policy as set forth in the Parent Handbook. I understand that East Point Parks and Recreation has the right to remove my child for disciplinary reasons.
Parent Signature
Clear
Date
MonthDayYear
Date
Program Director Signature
Clear
Date
MonthDayYear
Date

EAST POINT PARKS AND RECREATION
SUMMER DAY CAMP FIELD TRIP RELEASE FORM
I give permission for my child/children, {childsName22} to attend Field Trips with East Point Parks and Recreation Summer Day Camp.
Destination: ****ALL FIELD TRIPS – CAMP PROVIDED TEE-SHIRT MUST BE WORN

(Read Carefully Before Signing)

To whom it may concern:
{childsName22} - Has my permission to participate in all activities, events and travel sponsored by the City of East Point Parks and Recreation. I approve of the leaders who will be in charge, realizing that the leaders are serving to the best of their ability, and in consideration of the benefits to be derived by the participants concerned. I hereby voluntarily waive any claim against the leaders and sponsoring institutions for any and all claims which may arise in connection with this program. I certify that the participant has full medical coverage with the company listed below. I also certify that to the best of my knowledge, the participant named herein is physically fit to engage in the activities of the program.
Signature
Clear
Date
MonthDayYear
Date
Relationship to child
To the Summer Day Camp Director,
If during the course of my child’s activities, should he/she become ill or sustain an injury, I hereby authorize you to obtain medical and dental attention.
Signature
Clear
Insurance Information
Insurance Company:
Group Policy Number:
Name of Insured:
EAST POINT PARKS AND RECREATION
SUMMER DAY CAMP PICK-UP AUTHORIZATION FORM

LIST PEOPLE AUTHORIZED TO PICK UP CHILD FROM SUMMER CAMP
Parent:
First NameLast Name
Children
List any other person(s) please note: Must Show Picture ID
Name
First NameLast Name
Address
Street Address
Street Address Line 2
CityState / Province
Postal / Zip Code
Phone Number
Format: (000) 000-0000.
Name
First NameLast Name
Address
Street Address
Street Address Line 2
CityState / Province
Postal / Zip Code
Phone Number
Format: (000) 000-0000.
Name
First NameLast Name
Address
Street Address
Street Address Line 2
CityState / Province
Postal / Zip Code
Phone Number
Format: (000) 000-0000.
Name
First NameLast Name
Address
Street Address
Street Address Line 2
CityState / Province
Postal / Zip Code
Phone Number
Format: (000) 000-0000.
Name
First NameLast Name
Address
Street Address
Street Address Line 2
CityState / Province
Postal / Zip Code
Phone Number
Format: (000) 000-0000.
Name
First NameLast Name
Address
Street Address
Street Address Line 2
CityState / Province
Postal / Zip Code
Phone Number
Format: (000) 000-0000.
Name
First NameLast Name
Address
Street Address
Street Address Line 2
CityState / Province
Postal / Zip Code
Phone Number
Format: (000) 000-0000.
Name
First NameLast Name
Address
Street Address
Street Address Line 2
CityState / Province
Postal / Zip Code
Phone Number
Format: (000) 000-0000.
Signature
Clear

Name (optional):	Children's Names (optional):	Age of Children (optional):
____________________	____________________	____________________
____________________	____________________	____________________
____________________	____________________	____________________