Student Organization Event Proposal

Please select a campus

Student Organization

Partner Organization

If you are partnering with another student organization for this event, please list the student organization name(s) below.

Student Organizer(s)

List lead student organizer first.

Email

List lead student organizer.

Faculty Advisor

First NameLast Name

Faculty Advisor Approval

Event Name

Event Date

Date

Alternate Date

Date

Start Time

:HourMinutesAM/PM Option

End Time

:HourMinutesAM/PM Option

Preferred Location

Room name or building location

Alternate Location

Room name or building location

Target Audience

Number of Attendees

Event Description

How does this event promote VCOM’s mission statement?

Which faculty member(s) will be on-site for this event?

What liability / insurance issues may arise from this event?

What community connections are you contacting for this event?

(Please include name, title, organization, email and/or phone numbers for each community contact)

Has this event been performed by your organization before?

What items do you need to borrow for this event?

Will food be a part of this event?

How will food be provided for this event?

Other

VCOM Pop-up Canopies

Reserve up to six pop-up VCOM-branded canopies.

Will you be collecting donations at this event?

Please describe the donation process.

Who will be asked to donate? How much or what items? How will donations be collected? Will participants receive any perk for their donation?

Where will this event’s proceeds go?

Be specific! Please note that funding VCOM medical missions, VCOM rural or international outreach, or small, locally-focused non-profits is preferred.

Will this event incur expenses?

Item or Service

Approximate Cost

This expense will be paid out of which student organization’s budget?

Which of the following will you need?

Please attach a sample of your idea for a letter, flyer, or marketing material. If you are unable to upload a sample at this time, please email a copy to Student Services as soon as possible.

Browse Files

Files must be less than 2 MB. Allowed file types: jpg jpeg pdf.

Which of the following will you need?

Other

*Please email an editable version of any proposed PowerPoint (PPT) slides to Student Services.

Student Organization Information

Event Details

Financial Information

Marketing

Information Technology and/or Facilities