Schedule a Virtual Meeting Form

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As we each navigate the new realities brought on by the COVID-19 pandemic, we continue to see an exponential increase in requests for virtural meetings. In order to provide an equitable benefit for everyone, we ask for soror's cooperation with the following:
When possible, please submit your online request with at least 4 weeks notice (no later than the immediate previous Exec Board meeting to ensure approval).
At this time, we are unable to fulfill new requests for recurring meetings. We ask that members only complete requests for single meetings.
Requests will be reviewed and approved by 1st Vice President.
Remember, we must adhere to DTG and reference the Virtual Meeting Checklist.
If your situation requires a long-term solution, we welcome you to look into the following resources:
First come, first serve use of RAC Personal Zoom Room.
Zoom offers a free basic account for committee meetings up to 40 minutes.
Free Conference Call offers a free basic account for committee meetings.
If you have any technical questions, please email webinar@raleighdst.org
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COMMITTEE INFORMATION
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Committee Name* This field is required.
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Designated Committee Virtual Meeting Co-host* This field is required.
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Co-host Email* This field is required.
example@example.com
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Co-host Phone Number
Area Code
Phone Number
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EVENT INFORMATION
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A Zoom Meeting allows all participants the capability to share their webcam and use a microphone to speak.

A GoToWebinar only allows the presenter(s) to share their video and use the microphone. During a webinar, participants have to use the Questions Pane to communicate or be unmuted by the Webinar Host.
Submit event to 1st VP
Utilize naming convention
MTP_Committee Name_Event Name
MTP - Meeting Type - (ZME and GTW)
ZME - Zoom Enterprise
GTW - GoToWebinar
Naming convention examples
MTP_Committee Name_Event Name
ZME_Social Action_Committee Meeting
GTW_Social Action_Poor People’s Campaign
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Event Title* This field is required.
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Event Type* This field is required.
ZME - Zoom Enterprise
GTW - GoToWebinar
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Number of Expected Attendees* This field is required.
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If Zoom Meeting, please select required components:
Custom Registration Question (include in addl notes)
In Session Breakout Rooms (include room names in addl notes)
Change Default to Disable Chat Pane
Change Default to Disable All Participant Webcams
Enable Event Recording
IT to start meeting
IT to monitor meeting
Other
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If GoToWebinar, please select required components:
Custom Registration Question (include in addl notes)
Panelists Invitations (include Presenter Names & Emails in addl notes)
Post Session Survey (for custom questions, include in addl notes)
Post Session Email with Targeted Message to All Attendees
Post Session Email with Targeted Message to Non Attendees
Post Session Certificate of Completion
Change Default to Unmute all Attendees Upon Entry
Enable Event Recording
IT to start meeting
IT to monitor meeting
Other
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Additional Notes
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Event Date* This field is required.
Date
Month
Day
Year
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Event Start Time* This field is required.
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Hour
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Minutes
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Event End Time* This field is required.
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*
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Terms and Conditions* This field is required.
Should be Empty: