Schedule a Virtual Meeting Form
As we each navigate the new realities brought on by the COVID-19 pandemic, we continue to see an exponential increase in requests for virtural meetings. In order to provide an equitable benefit for everyone, we ask for soror's cooperation with the following:
1. When possible, please submit your online request with at least 4 weeks notice (no later than the immediate previous Exec Board meeting to ensure approval).
2. At this time, we are unable to fulfill new requests for recurring meetings. We ask that members only complete requests for single meetings.
3. Requests will be reviewed and approved by1st Vice President.
4. Remember, we must adhere toDTG and reference the Virtual Meeting Checklist.
If your situation requires a long-term solution, we welcome you to look into the following resources:
1. First come, first serve use ofRAC Personal Zoom Room.
2. Zoom offers a free basic account for committee meetings up to 40 minutes.
3. Free Conference Call offers a free basic account for committee meetings.
If you have any technical questions, please email webinar@raleighdst.org
COMMITTEE INFORMATION
Committee Name*
Designated Committee Virtual Meeting Co-host*
Co-host Email*
example@example.com
Co-host Phone Number
Area Code Phone Number
EVENT INFORMATION
- AZoom Meetingallows all participants the capability to share theirwebcamand use a microphone to speak.
- AGoToWebinaronly allows thepresenter(s) to share their video and use the microphone. During a webinar, participants have to use the Questions Pane to communicate or be unmuted by the Webinar Host.
- Submit event to 1st VP
  Utilize naming convention
  MTP_Committee Name_Event Name
  MTP - Meeting Type - (ZME and GTW)
  ZME - Zoom Enterprise
  GTW - GoToWebinar
- Naming convention examples
  MTP_Committee Name_Event Name
  ZME_Social Action_Committee Meeting
  GTW_Social Action_Poor People’s Campaign
Event Title*
Event Type*
Number of Expected Attendees*
If Zoom Meeting, please select required components:
Custom Registration Question (include in addl notes) In Session Breakout Rooms (include room names in addl notes) Change Default to Disable Chat Pane Change Default to Disable All Participant Webcams Enable Event Recording IT to start meeting IT to monitor meeting
If GoToWebinar, please select required components:
Custom Registration Question (include in addl notes) Panelists Invitations (include Presenter Names & Emails in addl notes) Post Session Survey (for custom questions, include in addl notes) Post Session Email with Targeted Message to All Attendees Post Session Email with Targeted Message to Non Attendees Post Session Certificate of Completion Change Default to Unmute all Attendees Upon Entry Enable Event Recording IT to start meeting IT to monitor meeting
Additional Notes
Event Date*
Month Day Year
Date
Event Start Time*
: Hour Minutes AM/PM Option
Event End Time*
: Hour Minutes AM/PM Option
*
Should be Empty:

Schedule a Virtual Meeting Form