Vehicle Allocation/Exchange Form
Please complete for all existing vehicle allocations and/or custodian exchanges. Handover to new custodian cannot proceed until approved by GM-Operations.
Process:
Line Manager to complete sections A, B, C with vehicle custodian before handover.
Line Manager to complete section D with new custodian.
Line Manager to complete section E and submit Vehicle Allocation/Exchange Form, Driver’s Licence plus signed Motor Vehicle Policy (if not retained by payroll) to GM-Operations Manager for approval.
Once approved, GM-Operations to forward details to Internal Admin team for processing (F) and copy relevant Line Manager so vehicle allocation/exchange can take place.
Internal Admin Team to forward a copy of authorised Motor Vehicle Policy to: A) Payroll for filing in Personnel file B) Finance Controller for cost/depreciation allocation.
Section A
Vehicle Details:
Registration Number
Make:
Model:
Former Custodian Name:
First Name
Last Name
Branch:
Please select
Adelaide
Brisbane
Canberra
Darwin
Melbourne
Newcastle
Perth
Sydney
Tasmania
Wedderburn Corporate
Department:
Please select
Equipment Sales
Labels
Operations
WWW Corporate (WC)
WWW Sales (WS)
WWW Labels (WL)
WWW Manufacturing (WM)
WWW R&D (WR)
Date Returned:
-
Month
-
Day
Year
Date Picker Icon
Section B
Vehicle Condition:
Please tick the box
Good
Fair
Poor
Exterior:
1
2
3
Interior:
4
5
6
Dashboard Equipment:
7
8
9
Tyers:
10
11
12
Lights & Indicators:
13
14
15
Upholstery:
16
17
18
Cargo Barrier:
19
20
21
Windscreen/Windows:
22
23
24
Washed & Vacuumed:
25
26
27
Next Service due in
blanks
Km. Overdue by
blank
Km and needs servicing.
General Comments:
Section C
Additions: (To be retained with vehicle)
E-Tag:
Please select
YES
NO
ID Number:
Fuel Card:
Please select
YES
NO
ID Number:
First Aid Kit:
Please select
Yes
No-Please Provide ASAP
Service Books:
Please select
Yes
No
Section D
New Custodian Details:
New Custodian Name:
First Name
Last Name
Cost Center:
Please select
AS
AV
BS
CV
DS
DV
MS
MV
NS
NV
PS
PV
SS
SV
TS
TV
WC
WL
WM
WR
WS
WV
Branch:
Please select
Adelaide
Brisbane
Canberra
Darwin
Melbourne
Newcastle
Perth
Sydney
Tasmania
Wedderburn Corporate
Department:
Please select
Equipment Sales
Labels
Operations
WWW Corporate (WC)
WWW Sales (WS)
WWW Labels (WL)
WWW Manufacturing (WM)
WWW R&D (WR)
Email Address:
example@wedderburn.com.au
Mobile Phone Number:
-
Area Code
Phone Number
Proposed Vehicle Assignment Date:
-
Month
-
Day
Year
Date Picker Icon
Latest Motor Vehicle Police Signed?
Please select
Yes - Signed police already on file with Payroll/HR
No - Please submit with this form
Drivers Licence Number:
Photo of Drivers Licence (Front/Back) with current address required.
Browse Files
png, jpg, jpeg, pdf (Size less than 4 MB, Max 2 files)
Cancel
of
Section E
Remedial Actions & Approval:
Repairs / Actions Required:
Inspected by Line Manager:
*
First Name
Last Name
Line Manager Email:
example@example.com
Inspection Date:
-
Month
-
Day
Year
Date Picker Icon
Line Manager Signature:
*
Submit
Office Use Only!
GM - Operations Approval Date:
-
Month
-
Day
Year
Date Picker Icon
Back
Next
Section F
Approval:
Approver Name:
First Name
Last Name
Date
-
Month
-
Day
Year
Date Picker Icon
Approver Email:
example@example.com
Section G
Office Use Only:
Office Admin Name:
First Name
Last Name
ORIX:
Please select
Not Applicable
Notify
Date
-
Month
-
Day
Year
Date Picker Icon
Verizon:
Please select
Not Applicable
Notified
Date
-
Month
-
Day
Year
Date Picker Icon
Linkt / Roads & Maritime:
Please select
Not Applicable
Notified
Date
-
Month
-
Day
Year
Date Picker Icon
WWW:
*
Please select
Not Applicable
Notify
Vehicle File, Payroll & Finance
Date
-
Month
-
Day
Year
Date Picker Icon
Payroll Email:
example@example.com
Finance Email:
example@example.com
Orix (External Fleet Manager) Email:
example@example.com
Submit
Should be Empty: