MONTHLY INSPECTION FORM
INSTRUCTIONS:Â
Read questions carefully.
PLEASE MAKE TIME TO DO INSPECTION COMPLETLEY
.
Please complete entire form before submitting.
Please ensure photos are clear.
Notes are only needed when reporting an issue or when asked.
Please be clear and discriptive on notes.
Include location in notes.
By filling out this form you have agreed that everything is in order and checked.
Leave checks blank that are not applicable.
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BUILDING
Please Select
Waverley Plaza
Blaauw Village
Gezina City
Silver Place
Persequor Park
The Park
Woodmead Mart
Station Square
Centre Walk/ Place
DONE BY
DATE DONE:
 -
Year
 -
Month
Day
4 digit year, 2 digit month, 2 digit day
1
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BASIC INTERNAL INSPECTION
Rows
SATISFIED
REPORTED
NOTES
Inspect communal toilets for leaks
2
3
Inspect toilets for damage
4
5
Inspect overall condition of toilets
6
7
Inspect building for plumbing leaks
8
9
Ensure all valves are in order
10
11
Inspect communal seating and dustbins
12
13
Inspect walls for damage and cracks
14
15
Inspect internal areas for painting needed
16
17
PHOTOS OF INTERNAL AREAS
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BASIC EXTERNAL INSPECTION
Rows
SATISFIED
REPORTED
NOTES
Inspect drains for leaks and odor
18
19
Inspect building for plumbing leaks
20
21
Ensure all valves are in order
22
23
Inspect communal seating and dustbins
24
25
Inspect walls for damage and cracks
26
27
Inspect external areas for painting needed
28
29
Inspect gutters and down-pipes
30
31
PHOTOS OF EXTERNAL ISSUES
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ROOF INSPECTION
Rows
SATISFIED
REPORTED
NOTES
Inspect full bores and drain covers
32
33
Inspect down-pipes
34
35
Check air-cons are working correctly
36
37
Check solar panels
38
39
Inspect gutters for damage and cleanliness
40
41
Are roof areas clean
42
43
Inspect water proofing
44
45
Check roof for damage or loose sheets
46
47
Check for ponding stains
48
49
PLEASE TAKE PHOTO OF PROBLEMATIC AREAS NOTED ABOVE
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LIGHTS
Rows
SATISFIED
REPORTED
NOTES
Ensure lights are working
50
51
Check that lights are secure
52
53
Check that light timing is correct
54
55
PHOTOS OF LIGHTS WITH ISSUES
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PHOTOS OF ALL LIGHTS THAT HAVE BEEN CHANGED
MAKE SURE THIS IS ALL THE LIGHTS CHANGED IN THE MONTH
56
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PERIMETER FENCING & WALLS
Rows
SATISFIED
REPORTED
NOTES
Inspect for damage
57
58
Inspect that fences are secure
59
60
Inspect walls are in good order
61
62
Check that electric fence is working
63
64
Inspect fencing for rust
65
66
Note areas that require painting
67
68
PLEASE TAKE PHOTO OF PROBLEMATIC AREAS NOTED ABOVE
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PAVING, WALKWAYS AND DRIVEWAYS
Rows
SATISFIED
REPORTED
NOTES
Inspect for loose bricks
69
70
Inspect for damaged curbs
71
72
Inspect driveways for potholes
73
74
Inspect drains and manholes for damage
75
76
Check for loose tiles
77
78
Inspect for damaged curbs
79
80
Inspect parking for possible painting
81
82
PLEASE TAKE PHOTO OF PROBLEMATIC AREAS NOTED ABOVE
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GARDENS, PLANTERS AND IRRIGATION
Rows
SATISFIED
REPORTED
NOTES
Inspect areas for dry/dying plants
83
84
Check that irrigation is working
85
86
Inspect irrigation valves
87
88
Check areas for leaks
89
90
Ensure irrigation equipment for damage
91
92
Inspect pots and planters for damage
93
94
Check that gardens are neat and tidy
95
96
PLEASE TAKE PHOTO OF PROBLEMATIC AREAS NOTED ABOVE
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VACANT SHOPS AND OFFICES
Rows
SATISFIED
REPORTED
NOTES
Ensure keys are labelled and stored
97
98
Check power has been shutoff
99
100
Ensure that unit is clean
101
102
Check that there are no leaks
103
104
Ensure general upkeep
105
106
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STOREROOMS AND STAFF AREAS
Rows
SATISFIED
REPORTED
NOTES
Check toilets and kitchen for leaks
107
108
Check condition of equipment
109
110
Inspect cleanliness
111
112
Ensure that areas are not cluttered
113
114
Check that electrical equipment is safe
115
116
Ensure stock and equipment is packed neatly
117
118
Ensure that damaged equipment is disposed of
119
120
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CLEANING
Rows
SATISFIED
REPORTED
NOTES
Inspect all external windows
121
122
Check tenant shopfronts
123
124
Ensure that signs and surrounding area is clean
125
126
Check that communal light fittings are clean
127
128
Note high rise cleaning areas are acceptable
129
130
Note areas that need attention
131
132
Ensure chemicals are stocked
133
134
Ensure all cleaning equipment is in working order
135
136
PHOTOS OF CLEANING AREAS
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DOORS/ GATES AND ENTRANCES
Rows
SATISFIED
REPORTED
NOTES
Ensure that all communal doors are working properly
137
138
Ensure that emergency doors are working and clear
139
140
Ensure security gates are in order
141
142
Ensure that entrance gates/doors/ roller shutters are working and locks are in place
143
144
Inspect entrance gates
145
146
PHOTOS OF ISSUES WITH DOORS, GATES AND ENTRANCES
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CONTROL ROOM AND CCTV
Rows
SATISFIED
REPORTED
NOTES
Ensure all screens are operational
147
148
Ensure all cameras are working
149
150
Ensure keyboard/s and mouse is working properly
151
152
Ensure DVR systems are secure and working correctly
153
154
TESTING OF SECURITY EQUIPMENT
Rows
TESTED
SATISFIED
REPORT
NOTES
Preform random test on panic button
155
156
157
Preform random test on onsite radios
158
159
160
Ensure that control radio is working
161
162
163
Ensure offsite radio is working
164
165
166
Test security company/ community radio
167
168
169
Test security company/ community panic button
170
171
172
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PEST CONTROL AND HYGIENE EQUIPMENT
Rows
TESTED
SATISFIED
REPORT
NOTES
Ensure that all hygiene equipment has been serviced
173
174
175
Check that all hygiene equipment is in good working order
176
177
178
Ensure that pest control has been attended to
179
180
181
Check all rat bait boxes are in good order and secured
182
183
184
NOTE FURTHER PEST CONTROL NEEDED
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LIFT
Rows
TESTED
SATISFIED
REPORT
NOTES
Ensure that lift is in good working order
185
186
187
Ensure buttons are in good condition
188
189
190
Check lift is clean
191
192
193
Inspect for any abnormalities
194
195
196
FOUNTAIN (WAVERLEY)
Rows
TESTED
SATISFIED
REPORT
NOTES
Is pump working correctly
197
198
199
Ensure pump timing is correct
200
201
202
Inspect that fountain is clean
203
204
205
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PLEASE NOTE ANY ISSUES NOT ADDRESSED IN INSPECTION
PHOTOS OF ABOVE IF NEEDED
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FINISHED
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