1. ENTIRE AGREEMENT: This agreement contains the entire understanding between Shanay C Photography and THE CLIENT. It supersedes all prior and simultaneous agreements between the parties. The only way to change or add to this agreement is to do so in writing, and providing the document is signed by all the relevant parties.
2. Change in Date, Time or package selection: Client may upgrade Client’s package selection at any time until the day of the event.
However, under no circumstances shall Client be permitted to change its selection to a lower-priced package.
In case of a change in the time or date of the Event, Shanay C Photography shall make reasonable efforts to accommodate the change.
However, if the new time or date conflicts with Shanay c photography schedule, Shanay c Photography reserves the right to terminate the Agreement.
In the event of such termination, Client shall forfeit any previous non-refundable deposits.
3.Deposit: The deposit is not refundable if the Client cancels or changes the engagement. If the Photographer fails to appear at the place and time specified above, the deposit shall be refunded to the Client.
4. FINAL DELIVERY: Photographs shall be handed to the Client on CD(no prints).
We DO NOT DELIVER.
It is the client’s responsibility to arrange time, place and date of pick up of CD and/or prints.
CD not working it is client responsibility to fetch new CD.
If the CD is posted we will not be responsible for it in case of breakage.
If cd doesn't read, it is clients responsibility to fetch replacement disk. Photographer cannot guarantee quality of disk once it exchanges hands.
5. WEATHER: Due to the sensitive nature of camera equipment, Shanay c Photography reserves the right to stop shooting, and take necessary steps to protect the camera equipment in case the weather turns for the worst, like in the case of rain.
Shanay c Photography will not be held responsible for any loss of photographs, or shooting time due to weather conditions. Final decision hereof resides with the Photographer.
If weather is dull/overcast/rain/extreme wind and client chooses to continue with the shoot, photographer will not be responsible for quality of images. They will lack appeal and beauty.
If the client decided to go ahead with the shoot in not suitable conditions, shoot cannot be done again and money has to be paid upfront.
6. Rescheduling/ Late Arrivals/NO Shows. Shoot starts promptly at appointed time and runs for the time stipulated above.
You have 10 mins per dress change. Any longer and I will not be held accountable for not shooting all outfits or pictures.
If the client wishes to postpone or Cancel a shoot it has to be done 24HRS in advance. If it is weather permitting the Morning of the Shoot will be appropriate.
Postponements and Cancellations need to be telephonically. If the above is not adhered to the client will forfeit the deposit.
If Client fails to appear at required date/venue/time-photographer will wait 15mins passed time and then leave-deposit will then be forfeited
7.Cancellation. If Client requests to amend or cancel this agreement the deposit shall be forfeited.
If Client cancels this agreement, or fails to show, this agreement the deposit shall be forfeited.
Client understands and agrees that Photographer will not book other sessions during the time period.
In the event that Client cancels the portrait session or fails to attend the session on the Session Date, for any reason, Photographer shall suffer losses that are difficult to ascertain.
8.Extra Pictures: If client chooses extra pictures and they have been edited by photographer.
Client CANNOT change his/her mind when payment is due.
When a client chooses extra pictures it is in agreement, that the client is responsible for payment for those extra pictures. Cd's won't be given until ALL payment is complete.
Clients CANNOT choose extra and thereafter when payment is due, pay for only the package chosen.
All payment will need to be done before ANY pictures are given.
9. Travel and Overage Fees. The Client shall pay R2.50 per km
10. Stolen/Damaged pictures: In an extreme case of the pictures not being captured, we will return all Money that has been paid OR redo the shoot if it is possible.
11.Choosing of Images:
The client can choose if they would like to pick the pictures that they would like to be edited. (Meeting done at Photographers choice of location.)
If the client will like the photographer to choose the pictures to be edited- The Client CANNOT change the photographer’s choices or decide that they would like to choose once the Pictures have been edited.
Pictures will be emailed to be chosen-they are not to be used on any social media . Failure to do so will result in forfeit of images and all Monies paid
12. Completion of final product : Is one month after selection of Pictures to be edited.
If the client requires the pictures done before the date that is due (MAX 2 WEEKS) R200. surcharge will apply.
13.Vouchers: are valid for 6 months
If the client postpones than the shoots needs to be completed within the 6 months. Client can only postpone shoot once. .
Photographer reserves the rights to not accept a postponement if not for valid reasons.
Vouchers are NON REFUNDABLE
14. Non Guarantee/ Liability : Although every possible care will be taken to produce photographs of all important and special events during the Shoot, Shanay C Photography cannot place an unconditional guarantee on the above.Shanay c Photography will not be held responsible for any ruined photographs due to guests’ (or any other) flashes; or any other ruined photographs due to any other cause in or outside of Shanay c photography control.
The photographer CANNOT be held responsible for the pictures if the Client does not fetch the cd OR prints after the pictures are ready.
The above photographer is not liable for any loss, damage or injury while in attendance of the shoot.
If clients eyes are closed in various pictures, photographer cannot be held responsible.
15. Copyright: The Photographer retains copyright in the photographs, and hereby grants the Client unlimited but non-exclusive rights to use or reproduce the photographs for which the Client pays.
16.Maternity Shoots: If baby does arrive before shoot is done:
WON'T BE REFUNDED. it can however be used as a baby shoot.
if it is transferred to a baby shoot a extra R100 will need to be paid in order for photographer to go to clients home.
17.Venue:.Please ensure Venue has
adequate space for photographers to work
as well as adequate lighting.
Photographers won't be held responsible if venue space/lighting is not up to standard.
18. Big Groups- Individual Families can do private pictures on the day of the shoot. REQUIREMENTS:
1*Photographer needs to be notified before shoot,
2* pictures are charged at R10 each
3* Extra cd’s are R10 per family
4* If time is longer than 15mins then additional fee will apply.
5* Confirmation that the individual family has read the above contract.
19. Additional Costs: The Client shall reimburse Photographer for any additional costs the Photographer may incur for IF IT IS NOT QUOTED IN THE ABOVE PRICE. (Inc: toll, entrance fees)
20. COOPERATION: The Client shall assist and cooperate with the Photographer in obtaining the desired photographs, including but not limited to specifying persons and/or scenes to be photographed; taking time to pose for photographs at the Photographer’s direction; providing a person to guide the Photographer to desired persons and/or scenes; pre-shoot consultations, etc. The Photographer shall not be responsible for photographs not taken as a result of the Client’s failure to provide reasonable assistance or cooperation.
THIS CONTRACT IS ACCEPTED ON THE CLEAR UNDERSTANDING THAT IT CANNOT BE