Special Event Request Form
CONTACT INFORMATION
NAME OF EVENT LEADER
First Name
Last Name
EMAIL ADDRESS
example@example.com
CELL PHONE #
Format: (000) 000-0000.
HOME PHONE #
Format: (000) 000-0000.
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EVENT DETAILS
NAME OF EVENT
EVENT TYPE
EVENT DESCRIPTION
DATE(S) OF EVENT
START & END TIME OF EVENT
Hour Minutes
AM
PM
AM/PM Option
-UNTIL-
until
Hour Minutes
AM
PM
AM/PM Option
Total 0.0
SET-UP START TIME & BREAKDOWN TIME FOR EVENT
Hour Minutes
AM
PM
AM/PM Option
-UNTIL-
until
Hour Minutes
AM
PM
AM/PM Option
Total 0.0
EXPECTED # OF ATTENDEES
From
To
RECURRENCE
NONE
Weekly
Bi-Weekly
Monthly
Bi-Monthly
Quarterly
Yearly
Other
Will there be a fee to attend the event?
Yes
No
EVENT FEE
What form(s) of payment will be accepted?
Cash
Check
Bank Card
Credit Card
CashApp
Venmo
Paypal
Other
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RESOURCES
Will you require any funds from the church for this event?
Yes
No
What is your requested budget for this event?
FACILITIES
Sanctrary
Fellowship Hall
Parking Lot
Travel Accomodations (hotel, transport)
Other
GENERAL SUPPLIES
ADDITIONAL SUPPLIES
Will you need keys for access to facilities?
Yes, keys/access will be needed
No, I have keys/access
No, I will come at my schedule check-in time.
Will any permits/licenses be required?
Yes
No
PERMITS/LICENSES
AUDIO/VISUAL EQUIPMENT
Cordless Micro.
PowerPoint
Projector Screen
Keyboard
Drums
*NONE*
Other
MARKETING/PUBLICITY
ADDITIONAL MARKETING/PUBLICITY
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LOGISTICS
Who will oversee/supervise event sign-up/registration, RSVPs, sign-in?
SET-UP TIME
Hour Minutes
AM
PM
AM/PM Option
Until
until
Hour Minutes
AM
PM
AM/PM Option
Total 0.0
Who will oversee/supervise set-up?
CLEAN-UP TIME
Hour Minutes
AM
PM
AM/PM Option
Until
until
Hour Minutes
AM
PM
AM/PM Option
Total 0.0
Who will oversee/supervise clean-up?
Will any rehearsals be required?
Yes
No
Please explain below:
Will tables and/or chairs be needed?
Yes
No
# of Tables Needed
# of Chairs Needed
Table sizes
6ft
8ft
Circle
4 x 4 Square
Will there be guest speakers at the event?
Yes
No
Will there be any VIPs at the event?
Yes
No
VIPs:
Will you need an A/V (audio/visual) technician?
Yes
No
ENTERTAINMENT | PRAISE | WORSHIP
Vocalist(s)
Instrumentalist(s)
P & W Team
Choir
Band
DJ
Dancers
Inlatables
Games
Other
How will entertainment be provided?
Volunteers
Hired Vendor(s)
Both
Will greeters be needed?
Yes
No
Will ushers be needed?
Yes
No
Will childcare be needed?
Yes
No
Who will oversee/supervise childcare?
Will a photographer be needed?
Yes
No
How will photography be provided?
Volunteers
Hired Vendor(s)
Both
Will a videographer be needed?
Yes
No
How will videography be provided?
Volunteers
Hired Vendor(s)
Both
Will security be needed?
Yes
No
How will security be provided?
Renters will provide
We ask for the church to provide.
Will food/beverages be provided at the event?
Yes
No
FOOD & BEVERAGES
Caterer(s)
Potluck Menu
Other
Please list any known circumstances that will/may affect attendance?
Examples: inclement weather, holidays, deaths, other scheduled events/activities, etc.
If you have any pertinent comments; please place them below.
Please add any relevant attachments here.
Browse Files
Drag and drop files here
Choose a file
Programs, Sign-Up Sheets, Menu, Invitations, etc.
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VOLUNTEERS & VENDORS
SET-UP:
CLEAN-UP:
A/V TECHNICIAN:
SPEAKERS:
ENTERTAINMENT:
GREETERS:
USHERS:
CHILDCARE:
PHOTOGRAPHERS:
VIDEOGRAPHERS:
SECURITY:
SPONSORS:
FOOD SERVERS:
SIGNATURES
MINISTRY LEADER (If Applicable):
SIGNATURE
EVENT COORDINATOR:
SIGNATURE
PASTOR:
SIGNATURE
SUBMIT FORM
SUBMIT FORM
Should be Empty: