Greek Event Registration Form

Illinois Institute of Technology - Greek Event Registration Form
This form is to be used for all events that a sorority or a fraternity hosts. At all times, university, local, state, federal, and national organization laws, policies, and procedures must be followed. Questions should be directed to Residence and Greek Life at 312-567-3740
Hosting Organization*
Co-Hosting Organization*
Hosting Organization Information*
First Name Last Name Contact Number Email
President
Risk Manager
Social Chair
Chapter Advisor
Chapter Member/Position Responsible for the event
Co-Hosting Organization Information
First Name Last Name Contact Number Email
President
Risk Manager
Social Chair
Chapter Advisor
Chapter Member/Position Responsible for the event
Audience Type*
Members OnlyInvite OnlyInvitation not Required
Anticipated Member Attendance*
Anticipated Non-Member Attendance*
Who is expected to attend? (Check all that apply)*
Chapter MembersIIT StudentsIIT Faculty/StaffIIT AlumniOutside guests (Ex: HQ members, travelling consultants, friends and family not associated with IIT)
Event type? (Check all that apply)*
AthleticsConferenceEducational ProgramField TripOrganizational DevelopmentPhilanthropy/Community ServiceRecruitmentRetreatBrotherhood/Sisterhood EventSocial (non-alcoholic)Social (with alcohol)FormalOther
If Other, please explain:
Name of Event*
Date and Time of Event (must end by 1:30 am)*
Provide a brief description of what the event will entail:*
Location of Event?*
Event Location's Address*
Street Address
Street Address Line 2
CityState / Province
Postal / Zip CodeCountry
Mode of Transportation for Off-Campus Events:
Will alcohol be provided?*
YesNo
What non-salty food & non-alcoholic beverages will be provided?*
How will alcohol be distributed?*
BYOBThird Party VendorNone
Individuals listed below are responsible for the health and safety of all guests during the event; they must be present and substance-free at all times. Bar monitors must be approved bt the Greek Life Coordinator, must have attended TIPS or other approved alcohol education programming and cannot be a currently enrolled IIT undergraduate. In addition, at least two individuals who serve in the capacity of Greek Chapter RA, Risk Management Chair, and/or another approved Executive Board role must be present to serve as event monitors.
Two Event Monitors and One Bar Monitor who will monitor the event:*
Name Email Phone Number
Bar Monitor
Event Monitor 1
Event Monitor 2
Chapter Property Checklist (Alcohol Events Only)
As the Sponsoring Organization, my initials indicate agreement and assumption of the following responsibilities.

Chapter Responsibility: (Complete this section only if the event is being hosted at your chapter facility)

	Initials
Checking Identification and the guest/attendance list
Visibly identifying those that are 21 or older and those under the age of 21
Not serving anyone under the age of 21 years
Maintaining control of all alcohol containers

Acknowledgement of Policies and Procedures (All Events)
I am fully aware that it is my Organization's responsibility to be in compliance with the following Policies and Procedures pertaining to social events.
Initials
Greek Life Alcohol Policies
National and Local Fraternity/Sorority Risk Management Policies
Illinois Institute of Technology Student Code of Conduct and Policies
Guest List must be attached if the event is with alcohol. Maximum attendance allowed is 2 times your membership (2:1 guest to member ratio) Your Guest List is due by noon, two business days prior to the day of the event. Chapters wishing to have events that exceed the 2:1 ratio may propose to do so by contacting the Greek Life Coordinator at least 30 business days in advance of the event.
Upload a File
whatCancelof
Chapter Certification (All Events)
By signing below, I certify that the above information is accurate. I along with my organization, agree to abide by the guidelines established for this event, and that policies and procedures will be followed. My fraternity/sorority is responsible for ensuring a safe event for members and guests. I understand that in the event of a violation of these policies, the chapter(s) involved may be subject to sanctions imposed by the Greek Council's Judicial Board, Illinois Institute of Technology, and my Inter/national organization.
Full Name of Person Responsible for Event
First NameLast Name
Date
MonthDayYear
Cell Phone Number
Area CodePhone Number
Should be Empty:

	First Name	Last Name	Contact Number	Email
President
Risk Manager
Social Chair
Chapter Advisor
Chapter Member/Position Responsible for the event

	Initials
Greek Life Alcohol Policies
National and Local Fraternity/Sorority Risk Management Policies
Illinois Institute of Technology Student Code of Conduct and Policies

	Name	Email	Phone Number
Bar Monitor
Event Monitor 1
Event Monitor 2

Illinois Institute of Technology - Greek Event Registration Form

Chapter Property Checklist (Alcohol Events Only)

Acknowledgement of Policies and Procedures (All Events)

Chapter Certification (All Events)