• Time and Effort Reporting Form

    for Federal Grants

  • The Time and Effort Reporting Form for Federal Grants is used to document and verify the amount of time an employee devotes to federally funded projects during a specific reporting period. Federal regulations require organizations receiving grant funds to maintain records demonstrating that salaries and wages charged to grants accurately reflect the actual work performed. By completing this form fully and truthfully, employees help ensure compliance with federal guidelines, support proper grant management, and protect the organization from audit findings or potential repayment of funds. Accurate reporting is essential to maintain transparency, accountability, and continued eligibility for federal funding.

  • 1. Funding Source Information

  • 2. Activity Distribution Chart

    Use the table below to record the percentage of time OR number of hours worked on each project during the reporting period.
  • Activities for This Period*

  • Please keep in mind that the total percentage of time must add up to exactly 100.

  • 3. Notes and Comments

  • 4. Certification Statement

  • Employee Certificaiton

  • I certify that the time and effort shown above accurately reflect the actual work performed during the reporting period, and that the payroll distribution is an accurate representation of my effort across all activities, including federal and non-federal projects.

  • Date
     - -
    2 digit month, 2 digit day, 4 digit year
  • Clear

  • Supervisor Certificaiton

  • I certify that, based on my knowledge, the time and effort reported accurately reflect the employee’s work on the listed project(s).

  • Date
     - -
    2 digit month, 2 digit day, 4 digit year
  • Clear
  • Should be Empty:
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