User Data Protection Audit Form
Please complete this audit to assess your organization's user data protection practices. Accurate responses will help identify strengths and areas for improvement.
Organization Name
*
Contact Person (Full Name)
*
First Name
Last Name
Email Address of Data Protection Officer or Responsible Person
*
example@example.com
Types of User Data Collected (Select all that apply)
*
Names
Email Addresses
Phone Numbers
Physical Addresses
Demographic Information
Usage Data (e.g., website/app activity)
Other
How is user data stored?
*
On-premises servers
Cloud services
Encrypted databases
Paper records
Other
Access Control Measures (How is access to user data managed?)
*
Rows
Implemented
Partially Implemented
Not Implemented
Role-based access control
1
2
3
Regular access reviews
4
5
6
Multi-factor authentication
7
8
9
Logging of data access
10
11
12
Are user data shared with third parties?
*
Yes
No
If yes, please specify the purposes for sharing user data with third parties.
Data Retention and Deletion Policies (Please describe how long user data is kept and how it is deleted)
*
Data Breach Response Preparedness (Rate your organization's readiness to respond to a data breach)
*
Not prepared
1
2
3
4
Fully prepared
5
1 is Not prepared, 5 is Fully prepared
How often do staff receive training on data protection and privacy?
*
At least once a year
Every 2-3 years
Only during onboarding
No formal training
Please provide any additional comments or notes regarding your user data protection practices.
Submit Audit
Should be Empty: