Nonprofit Event Planning Checklist
Use this checklist to organize, assign, and track all aspects of your nonprofit event from start to finish.
Event Name
*
Event Date
*
 -
Month
 -
Day
Year
2 digit month, 2 digit day, 4 digit year
Date
Hour Minutes
AM
PM
AM/PM Option
Event Location
*
Event Coordinator Full Name
*
First Name
Last Name
Event Coordinator Email Address
*
example@example.com
Event Coordinator Phone Number
Please enter a valid phone number.
Format: (000) 000-0000.
Planning Tasks and Assignment
*
Rows
Task
Assigned To
Due Date
Status
Venue Booking
Not Started
In Progress
Completed
Catering Arrangements
Not Started
In Progress
Completed
Sponsorship Outreach
Not Started
In Progress
Completed
Volunteer Recruitment
Not Started
In Progress
Completed
Marketing & Promotion
Not Started
In Progress
Completed
Equipment Rental
Not Started
In Progress
Completed
Program Schedule
Not Started
In Progress
Completed
Guest Invitations
Not Started
In Progress
Completed
Estimated Event Budget (USD)
*
Which areas need volunteers?
Setup/Cleanup
Registration Desk
Food/Beverage Service
Logistics/Support
Guest Assistance
Other (please specify)
Select the marketing and promotional methods planned for this event.
Email Campaigns
Social Media
Flyers/Posters
Press Release
Community Outreach
Other (please specify)
Are any permits or insurance required for this event?
Yes
No
Not Sure
Please list any additional notes, risks, or special considerations for the event.
How confident are you in the current event planning progress?
Not confident
1
2
3
4
Very confident
5
1 is Not confident, 5 is Very confident
Post-Event Evaluation: Please provide feedback or suggestions for future events.
Submit Checklist
Should be Empty: