Hotel Corporate Rate Agreement Form
Provide the details needed to set up and review a corporate hotel rate agreement for business travel.
Company and Primary Contact Information
Company / Legal Business Name
*
Brand or Affiliate Name
Industry or Business Type
Please Select
Corporate
Technology
Healthcare
Finance
Retail
Manufacturing
Education
Government
Travel
Other
Primary Contact Full Name
*
First Name
Middle Name
Last Name
Job Title / Role
Business Email Address
*
example@example.com
Business Phone Number
*
Please enter a valid phone number.
Format: (000) 000-0000.
Company Address
*
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Please Select
Afghanistan
Albania
Algeria
American Samoa
Andorra
Angola
Anguilla
Antigua and Barbuda
Argentina
Armenia
Aruba
Australia
Austria
Azerbaijan
The Bahamas
Bahrain
Bangladesh
Barbados
Belarus
Belgium
Belize
Benin
Bermuda
Bhutan
Bolivia
Bosnia and Herzegovina
Botswana
Brazil
Brunei
Bulgaria
Burkina Faso
Burundi
Cambodia
Cameroon
Canada
Cape Verde
Cayman Islands
Central African Republic
Chad
Chile
China
Christmas Island
Cocos (Keeling) Islands
Colombia
Comoros
Congo
Cook Islands
Costa Rica
Cote d'Ivoire
Croatia
Cuba
Curaçao
Cyprus
Czech Republic
Democratic Republic of the Congo
Denmark
Djibouti
Dominica
Dominican Republic
Ecuador
Egypt
El Salvador
Equatorial Guinea
Eritrea
Estonia
Ethiopia
Falkland Islands
Faroe Islands
Fiji
Finland
France
French Polynesia
Gabon
The Gambia
Georgia
Germany
Ghana
Gibraltar
Greece
Greenland
Grenada
Guadeloupe
Guam
Guatemala
Guernsey
Guinea
Guinea-Bissau
Guyana
Haiti
Honduras
Hong Kong
Hungary
Iceland
India
Indonesia
Iran
Iraq
Ireland
Israel
Italy
Jamaica
Japan
Jersey
Jordan
Kazakhstan
Kenya
Kiribati
North Korea
South Korea
Kosovo
Kuwait
Kyrgyzstan
Laos
Latvia
Lebanon
Lesotho
Liberia
Libya
Liechtenstein
Lithuania
Luxembourg
Macau
Macedonia
Madagascar
Malawi
Malaysia
Maldives
Mali
Malta
Marshall Islands
Martinique
Mauritania
Mauritius
Mayotte
Mexico
Micronesia
Moldova
Monaco
Mongolia
Montenegro
Montserrat
Morocco
Mozambique
Myanmar
Nagorno-Karabakh
Namibia
Nauru
Nepal
Netherlands
Netherlands Antilles
New Caledonia
New Zealand
Nicaragua
Niger
Nigeria
Niue
Norfolk Island
Turkish Republic of Northern Cyprus
Northern Mariana
Norway
Oman
Pakistan
Palau
Palestine
Panama
Papua New Guinea
Paraguay
Peru
Philippines
Pitcairn Islands
Poland
Portugal
Puerto Rico
Qatar
Republic of the Congo
Romania
Russia
Rwanda
Saint Barthelemy
Saint Helena
Saint Kitts and Nevis
Saint Lucia
Saint Martin
Saint Pierre and Miquelon
Saint Vincent and the Grenadines
Samoa
San Marino
Sao Tome and Principe
Saudi Arabia
Senegal
Serbia
Seychelles
Sierra Leone
Singapore
Slovakia
Slovenia
Solomon Islands
Somalia
Somaliland
South Africa
South Ossetia
South Sudan
Spain
Sri Lanka
Sudan
Suriname
Svalbard
eSwatini
Sweden
Switzerland
Syria
Taiwan
Tajikistan
Tanzania
Thailand
Timor-Leste
Togo
Tokelau
Tonga
Transnistria Pridnestrovie
Trinidad and Tobago
Tristan da Cunha
Tunisia
Turkey
Turkmenistan
Turks and Caicos Islands
Tuvalu
Uganda
Ukraine
United Arab Emirates
United Kingdom
United States
Uruguay
Uzbekistan
Vanuatu
Vatican City
Venezuela
Vietnam
British Virgin Islands
Isle of Man
US Virgin Islands
Wallis and Futuna
Western Sahara
Yemen
Zambia
Zimbabwe
Other
Country
Corporate Travel Profile and Rate Requirements
Preferred hotel property or market/city
Expected travel dates or agreement start date
-
Month
-
Day
Year
Date
Agreement end date
-
Month
-
Day
Year
Date
Estimated annual room nights or monthly room volume
Typical stay length (nights)
Room type requirement
Standard King
Double Queen
Suite
Other
Number of travelers per booking
Booking channel preference
Direct Sales
Travel Manager
Online Booking Tool
Phone
Other
Rate basis preference
Fixed Negotiated Rate
Seasonal Rate
Dynamic Discount
Other
Commercial Terms and Operational Preferences
Blackout Dates or Date Restrictions
Cancellation Policy Preference
*
24 hours
48 hours
72 hours
7 days
Other
No-Show Handling Preference
*
Charge first night
Charge full stay
Hold room until cut-off then release
Case by case
Other
Billing Arrangement
*
Guest pays at check-in
Company direct bill
Invoice to company
Split billing
Other
Required Amenities or Inclusions
Breakfast
Wi-Fi
Parking
Shuttle
Laundry
Fitness access
Other
Invoicing Frequency Preference
Per stay
Weekly
Biweekly
Monthly
Other
Special Billing Instructions or Approval Requirements
Agreement Notes and Authorization
Additional notes or requests
Preferred effective date
-
Month
-
Day
Year
Date
Renewal term or review date
Please Select
12 months
24 months
Annual review
Semi-annual review
Specific review date
Other
Acknowledgment
*
Please review and prepare the corporate rate agreement based on the information provided
Submit
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