VBS Planning Checklist
Use this checklist to plan and organize your Vacation Bible School program. Track key tasks, stay on schedule, and ensure everything is ready for a successful event.
Program Information
Church/Organization Name
Program Director
First Name
Last Name
VBS Dates
 -
Month
 -
Day
Year
2 digit month, 2 digit day, 4 digit year
Date
Theme for VBS
Planning & Preparation
Pre-Planning Tasks
Set program goals and objectives
Choose VBS theme
Create planning timeline
Set budget
Secure approval from leadership
Staffing & Volunteers
Volunteer Planning
Recruit volunteers
Assign roles and responsibilities
Conduct background checks (if required)
Schedule training sessions
Prepare volunteer materials
Curriculum & Activities
Program Content
Select or develop curriculum
Plan Bible lessons
Organize crafts and activities
Prepare music and worship sessions
Plan games and recreation
Registration & Promotion
Registration & Marketing
Create registration form
Promote VBS (social media, flyers, etc.)
Open registration
Track participant sign-ups
Communicate with parents/guardians
Supplies & Setup
Supplies Checklist
Order craft supplies
Prepare teaching materials
Set up classrooms and activity areas
Arrange decorations
Prepare snacks
Additional Notes
Notes / Comments
Final Section
Coordinator Signature
Date
 -
Month
 -
Day
Year
2 digit month, 2 digit day, 4 digit year
Date
Submit
Should be Empty: