Contract Termination Closure Checklist Form
Use this form to document and confirm all required steps for closing a terminated contract.
Contract Information
Contract ID / Reference Number
*
Contract Title / Project Name
*
Client / Vendor / Counterparty Name
*
First Name
Middle Name
Last Name
Internal Owner / Manager Name
*
First Name
Middle Name
Last Name
Department / Team
*
Please Select
Legal
Sales
Operations
Finance
Procurement
IT
Human Resources
Other
Termination Effective Date
*
-
Month
-
Day
Year
Date
Termination Details
Reason for Termination
*
Completed scope
Mutual agreement
Breach or non-performance
Budget change
Project cancelled
Other
Termination Notes / Circumstances Summary
Follow-up Deadline
-
Month
-
Day
Year
Date
Closure Checklist
Return of company/customer assets or equipment
*
Completed
In Progress
Not Applicable
Revocation of system and access permissions
*
Completed
In Progress
Not Applicable
Transfer of files and documentation
*
Completed
In Progress
Not Applicable
Handoff of work in progress
*
Completed
In Progress
Not Applicable
Confirmation that deliverables were received
*
Completed
In Progress
Not Applicable
Remaining open tasks
Financial and Settlement Status
Final Invoice / Settlement Status
*
Please Select
Paid
Pending
Disputed
Not Applicable
Outstanding Amount Remaining?
*
No
Yes
Not Applicable
Pending Reimbursements, Credits, or Adjustments
Reimbursement
Credit
Adjustment
None
Final Payment / Settlement Reconciled?
*
Yes
No
In Review
Not Applicable
Documents and Final Confirmation
Document disposition confirmed
*
Returned
Archived
Handed off
Not applicable
Attached, returned, or noted documents
Reviewer name or role
Final closure status
*
Complete
Incomplete
Pending review
Submit Closure Checklist
Should be Empty: