Digital Content Access Management Assessment Form
Assess how your organization manages access to digital content, including access models, review practices, monitoring, and improvement needs.
Access Environment Overview
Organization or team name
*
Primary digital content platform(s) used
*
SharePoint
Google Workspace
Microsoft 365
Dropbox
Box
Confluence
Notion
Other
Content types managed
*
Documents
Images
Videos
Audio files
Presentations
Spreadsheets
Design assets
Web content
Other
Estimated number of users with access
*
How access is managed
*
Centrally
Locally
Both
Assessment of Access Controls
Access request approval clarity
*
Very unclear
1
2
3
4
5
6
7
8
9
Very clear
10
1 is Very unclear, 10 is Very clear
Role-based access fit
*
Poor fit
1
2
3
4
5
6
7
8
9
Excellent fit
10
1 is Poor fit, 10 is Excellent fit
Review frequency adequacy
*
Inadequate
1
2
3
4
5
6
7
8
9
Highly adequate
10
1 is Inadequate, 10 is Highly adequate
Offboarding/revocation timeliness
*
Very slow
1
2
3
4
5
6
7
8
9
Very timely
10
1 is Very slow, 10 is Very timely
Main access model used
*
Role-based
Direct assignment
Ad hoc
Mixed
Policy, Monitoring, and Improvement Needs
Key access management challenges or risks
*
Current practices vs. desired improvements
*
Rows
Current practice
Desired improvement
Permissions review
1
2
Audit logging
3
4
Temporary access
5
6
External sharing
7
8
Submit Assessment
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