Construction Equipment Freight Audit Checklist Form
Complete the checks for each construction equipment freight shipment and invoice.
Shipment documentation
Bill of lading or shipment record is present
Proof of delivery is present
Shipment reference details are consistent across documents
Not applicable
Equipment and load details
Equipment description matches the shipment records
Load configuration and handling needs are documented
Equipment count or unit details are consistent
Not applicable
Origin, destination, and delivery records
Origin matches the shipment documentation
Destination matches the shipment documentation
Delivery date and delivery record are consistent
Not applicable
Freight rate and accessorial charges
Freight rate matches the applicable quote or agreement
Accessorial charges are supported by shipment records
Applicable charge amounts align with the supporting basis
Not applicable
Weight, dimensions, and billing basis
Recorded weight is supported by shipment documentation
Recorded dimensions are supported by shipment documentation
Billing basis is consistent with the applicable rate terms
Not applicable
Permits and special handling
Required permits are documented
Special handling requirements are documented
Related charges or records are supported where applicable
Not applicable
Delivery exceptions or damage
Delivery exceptions are recorded in the shipment documents
Any reported damage is documented in the delivery record
Exception or damage follow-up is documented where needed
No delivery exception or damage reported
Not applicable
Invoice arithmetic and duplicate charges
Line-item amounts add up correctly
Invoice total matches the line items and applicable charges
Duplicate charges have been checked
Not applicable
Supporting-document completeness
Required shipment records are included
Supporting records for billed charges are included
Documents are legible and refer to the shipment being audited
Not applicable
Audit disposition and follow-up
Audit checks are complete
No follow-up identified
Follow-up is needed on a documentation or charge discrepancy
Route for additional review
Not applicable
Submit Checklist
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