Property Management Audit Preparation Checklist Form
Property Management Audit Preparation Checklist Form
Property and Unit Records
Current property list and ownership or management details
Unit roster with unit identifiers and occupancy status
Property layouts, floor plans, or unit specifications
Recent property and unit status updates
Leases and Tenant Files
Current lease agreements and signed amendments
Lease renewals, extensions, and termination records
Tenant file documentation required by policy
Move-in and move-out inspection records
Rent and Other Income Records
Rent rolls for the audit period
Rent collection and deposit summaries
Records of fees, reimbursements, and other property income
Documentation of credits, adjustments, and waived charges
Operating Expenses and Invoices
Expense ledger or transaction summaries for the audit period
Vendor invoices and supporting receipts
Approval records for significant or unusual expenses
Documentation for recurring expenses and allocations
Vendor and Service-Provider Records
Current vendor and service-provider directory
Executed service agreements and contract amendments
Work orders, service logs, and completion records
Vendor qualification and compliance documentation
Maintenance and Inspection Records
Preventive maintenance schedules and completion logs
Repair requests, work orders, and resolution notes
Property and equipment inspection reports
Open maintenance items and planned work documentation
Safety and Incident Documentation
Safety inspection records and corrective-action logs
Incident and damage reports with supporting documentation
Emergency response procedures and contact protocols
Documentation showing follow-up on reported hazards
Insurance and Property Permits or Licenses
Current property insurance policies and coverage summaries
Evidence of insurance renewal and coverage dates
Applicable property permits and operating licenses
Permit, license, and insurance renewal tracking records
Financial Reports and Reconciliations
Property financial statements for the audit period
General ledger and relevant account activity reports
Bank and payment processor reconciliation summaries
Supporting schedules and explanations for material variances
Audit Follow-Up and Missing-Item Tracking
Outstanding document requests logged with an owner
Missing or incomplete records identified for follow-up
Due dates and follow-up status recorded for open items
Completed responses and supporting documents organized for review
Submit Checklist
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