Public Asset Disposal Compliance Checklist Form
Track disposal steps and supporting records. Applicability may depend on your organization and jurisdiction.
1. Asset identity and ownership confirmed
Asset is identified in the organization’s records
Ownership or authority to dispose is confirmed
Relevant asset details are recorded
2. Asset condition and disposal rationale documented
Asset condition has been assessed and documented
Reason for disposal is recorded
Supporting assessment records are retained, where applicable
3. Applicable internal disposal requirements and procedures identified
Relevant internal policies or procedures have been identified
Applicable organizational and jurisdictional requirements have been considered
Required process steps have been recorded
4. Required approvals obtained
Applicable approval roles or authorities have been identified
Required approvals have been obtained and recorded
Approval records are retained, where applicable
5. Asset valuation or pricing basis documented
Valuation or pricing approach has been selected, where applicable
Basis and supporting information are documented
Any required review of the valuation or pricing basis is recorded
6. Disposal method selected and recorded
Disposal method has been selected
Reason for selecting the method is recorded
Method aligns with applicable organizational procedures, where relevant
7. Public notice, offer, or competitive process completed when applicable
Whether public notice or a competitive process applies has been considered
Applicable notice, offer, or competitive process has been completed
Related notices, offers, or process records are retained, where applicable
8. Conflict-of-interest considerations reviewed and documented
Relevant conflict-of-interest considerations have been reviewed
Any applicable disclosures or management steps are documented
Review records are retained, where applicable
9. Transfer, sale, or other disposal completed and supporting records retained
Transfer, sale, or other disposal has been completed
Completion details are recorded
Supporting disposal records are retained
10. Proceeds, removal, and final inventory records reconciled when applicable
Proceeds have been reconciled, where applicable
Asset removal or transfer is recorded, where applicable
Final inventory records have been updated and reconciled, where applicable
Submit Checklist
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