Project Team

Intrusive works include any work that will affect the fabric of the building and includes:

• Making a hole in walls, floors, beams or any other structural element of a University building or structure.
• Removing any fixed part of any building or structure.  

In addition to any other control measures identified by risk assessments for this project the following things must be completed.  Please check each box to confirm they have been carried out.

A confined space is a place which is substantially enclosed and there is a 'specified risk', defined by the legislation as the following:

• serious injury to any person arising from fire or explosion.
• loss of consciousness caused by an increase in body temperature.
• loss of consciousness or asphyxiation caused by exposure to gas, fume, vapour or lack of oxygen. 
• drowning.
• asphyxiation caused by a free flowing solid, for example being trapped because of the collapse of a pit or being trapped in a grain store or similar.
• asphyxiation because the person is trapped and cannot get to a breathable atmosphere.

While It isn't possible to give a definitive list of confined spaces common examples include; silos and storage tanks; enclosed drains, sewers or ductwork; open topped chambers and vats; poorly ventilated or unventilated rooms. 

When assessing the risks of working in a confined space rescue arrangements must be considered and put in place.  Relying on the emergency services to rescue a person is not an acceptable control measure. 

All work involving confined spaces must be controlled by a permit to work.  

Anyone working in a confined space must be competent to do so and provide evidence of this or be directly supervised by a competent person at all times.  The option for supervision is only acceptable for student's working on show builds or pieces for shows or exhibitions.

The confined spaces legislation requires that work involving confined spaces should be avoided whenever reasonably practicable and this should be the first control measure considered when assessing work. Any project involving working in a confined space, or creating confined spaces must be discussed with  the H&S Adviser and, for existing University spaces, the Facilities Manager. 

Electrical work is any work involving:

• Adaptations to existing electrical circuits
• Installing temporary electrical circuits that will then be plugged into the main electrical system
• Installing any electrical equipment that has been specially built for the purpose rather than bought ready made.
• Installing any 'off-the-shelf' electrical equipment that has been adapted and is not being used for it's intended purpose.

All work carried out on the electrical circuits must be controlled with a permit to work and carried out by an electrical contractor approved by the UAL Estates department. 

The designs for all temporary electrical circuits or equipment that is not bought ready made must be reviewed and approved by a qualified electrician.

All temporary electrical circuits or equipment that is not bought ready made but constructed must be inspected by a qualified electrician before being plugged into the mains. 

This includes any work that alters the water supply or waste water systems at any UAL site.  Activities that generate liquid wastes are subject to the waste management controls, you can go back to the activity list and check the waste management box if this is the case.

Any work affecting water supplies in and around a site or waste water systems may affect the water supply for the whole site and is strictly controlled by several pieces of legislation, to numerous to list here.  Because of this any such work must be discussed with the Facilities Manager and may not be approved.

Every UAL building has an assessment of the risk of legionella, a serious infection transmitted by water droplets which if breathed causes serious illness and can be fatal.  Work carried out on the clean water supply system can affect the control measures in place to minimise the risk of legionnaires disease.  If the work being carried out for this project could have an impact on the management of legionella and this wasnt identified when checking the activities list please indicate below. 

If, having read the explanation above this section is not relevant scroll to the top of this page and un-check from the list. 

Legionnaires disease is an infection which can cause serious illness and may be fatal.  

The disease is caused by bacteria that grow in water and are found in most water systems.  Because of the risk to human health every building with a water supply has to have an assessment of the water supply, usually known as the L8 assessment, which identifies the risk and control measures to prevent outbreaks. 

Any work likely to have an impact on the risk of legionella must be discussed with the Facilties Manager and the H&S Adviser; the L8 assessment will need to be revised if necessary, this should be done by a competent person.

Works that might affect the risk of legionella include;

• The installation of a shower or any type of faucet that creates a mist or vapour which could be breathed in. 
• The installation of any equipment that creates a water mist or vapour.
• Any equipment where water is condensed, for example humidifiers, air handling units where water condenses and there is a risk the mist or vapour could be breathed in. 
• Any alterations to the water supply system that create deadlegs or pools.
• Installation of any tank where water is collected for a period and then enters a system where water vapour or mist is created and may be breathed in.

Waste must be securely stored when on site and removed by a licenced carrier  and disposed of or processed at a site licenced to accept the particular type of waste being disposed of.  It is the waste producers responsibility to ensure this happens.

The University's waste contractor, Grundons, should be contacted for advise and to dispose of waste.  If Grundons is not used the principal contractor must justify this decision and provide all necessary evidence that appropriately licensed companies are being used. 

Liquid waste must not be put down a sink or toilet or otherwise disposed of to drain without the explicit permission of the Head of Facilities. 

Details of waste carrier

Disposal/ Processing details 

There are emergency procedures in place at every UAL site.  Any work that will require these procedures to be amended, either for a short period or permanently, must be discussed with, and approved by, the site Health and Safety Adviser and Facilities Manager. 

If an activity affects the evacuation procedures, fire detection or alarm systems arrangements must be put in place to ensure that a fire will be detected in a reasonable time and all building users will be alerted to a fire and the need to evacuate in the same time as would happen if the alarm system had not been affected. 

Any change to emergency procedures affecting other site users must be communicated to all site users.

This includes any work where holes are dug inside or outside a building. 

The preparation and actual carrying out of excavation work must be discussed and agreed with the H&S Adviser and the Facilities Manager before any work, even exploratory work, is carried out. 

Risks of making excavations include:

• The collapse of excavations.
• Exposure to biohazards such as Weils Disease or sewage.
• Damage to buried services, for example electrical, water and sewage services.

There are many risks involved in making excavations, the HSE give the following advice to manage excavations safely:

• Prevent collapse by supporting the sides of the excavations as work progresses.
• Prevent people and materials from falling in with barriers strong enough to not collapse if someone falls against them. 
• Keep plant, materials and any heavy objects away from the edge of the excavations to prevent pressure on the sides of the excavations, minimising the risk of collapse. 
• Identify and avoid underground services.
• Provide ladder access to get in and out.
• Make sure adjacent structures are not undermined - dig well away from them.
• Check the excavation every day and after any event that may affect stability e.g. after a fall of material or poor weather.  Records of inspections should be kept. 

Each UAL site has an up-to-date fire risk assessment (FRA).  Any work that affects the findings of the FRA must be discussed with the Facilities Manager and the Health and Safety Adviser.

Any use of a dangerous substance or creating an explosive atmosphere, such as an organic dust, explosive fume or vapour must be classified and managed in accordance with the Dangerous Substance and Explosive Atmosphere Regulations 2002.