All requests must be submitted and approved by the Facilitator in accordance with the deadlines indicated on forms.

The Church Business Administrator is responsible for final approval of all contracts.

Complete Event Planning Overview and all necessary forms and submit to your Facilitator who will provide you with a copy.

OFF-CAMPUS EVENTS

The Event Coordinator is the sole person responsible for:
- Initiating Contacts
- Negotiating Contracts
- Scheduling Site Visits

: Hour Minutes AM/PM Option

SPACE REQUEST/LOCATION

Announcement Request

Bulletin Written Announcement Pulpit Announcement Emphasis

Fellowship Hall (Seats 75) Lifelong Learning Center (Preferred caterer required)

ADMINISTRATION/CLERICAL

Online Copying/Printing Sales Tax-Exempt Form

Flyer Brochure Program

FINANCE

Please complete Voucher if applicable.

WEBSITE/SOCIAL MEDIA

Street Address

Street Address Line 2

City State

Area Code Phone Number

: Hour Minutes AM/PM Option

EXPENSE: (SEE RECAP SHEET)

Schedule Church Resources	Date Completed	Notes
Submit Space Request
Submit Announcement Request
Submit Clerical Request (i.e. copies, flyers)
Submit Transportation Request
Submit Consent Forms
Promotion	Date Completed	Notes
Contract signed by Church Business Administrator
Submit Voucher for Vendors
Submit Voucher for Honorariums (i.e. speaker, etc.)
Submit W-9 for speaker/vendor
Submit Voucher for Caterer
Secure Additional Staff	Date Completed	Notes
Volunteers
Childcare
Ushers/Greeters
Security/Police Officers
Approved Driver
Other	Date Completed	Notes
AV for Computer Lab
Request Sales Tax-Exempt Form

QUARTERLY ACTIVITY PROPOSAL

EVENT SUMMARY