OFFICE OF FILM AND ENTERTAINMENT
Temporary Event Application (TEP)
Step 1.    Contact an Office of Film and Entertainment representative to discuss the proposed event so that he/she can provide you with a Temporary Event Permit application and the required documents. Application must be submitted at least 30 days prior to the event date. Application fee is $253.50 non-refundable. Once your application is received an employee will email you an invoice to be paid online at www.miamigov.com/pay.

Step 2. Complete the Temporary EventPermit application. Only completed and paid applications will be reviewed by the Departments. Therefore, to ensure that the application is complete, the following items are required:
·         Enter all the information on the applicant portion of the application.
·         Sign and notarize the application and the Indemnification/Hold Harmless Affidavit.
·         Attach site plan/floor plan 11”x17” mechanically drawn to 1/4” scale with name and address of where the event is going to take place, showing the property boundaries, existing and proposed structures, parking, landscaping, etc. as per Chapter 62, Article XIII of the City Code.
·         Letter of Intent describing the event
·         Answer the Fire Department questionnaire.
·         Specify on the Temporary Event Permit notification letter the event, date, time, and nature of the application.
·         Attach the original certified mail receipts and copies of the notification letter that you mailed (a draft of the letter is provided in the package). Note: the Temporary Event Permit requires that the applicant notifies the adjacent property owner(s), the District Commissioner, and registered associations of the area.
Step 3.    Submit the Temporary Event application and payment confirmation to the Office of Film and Entertainment.
Once the completed Temporary Event Permit application is reviewed by all appropriate departments, the application is submitted to the Office of Film and Entertainment for final approval by the City Manager or his designee. The Office of Film and Entertainment will e-mail the permit card to you upon final approval.
Step 4.    Once the permit is approved, you may proceed to obtain a certificate of use, business tax receipt, or building permit, if applicable.
Step 5.    Please note that any temporary sign or banner may require a separate permit.

Notice Instructions to Applicant

Please fill out the attached Notification form.
Once filled out, this form must be initialed for approval as to content by a City of Miami Office of Film and Entertainment Staff Member. Notices that are mailed prior to being approved may result in the City requiring that the notices be re-sent.
Once approved by staff, the form must be mailed by certified mail to the following recipients:
All registered Neighborhood and Homeowner associations within the NET District of the subject Property
The Net office that corresponds to the subject Property
The Commissioner’s Office that corresponds to the subject Property
The abutting property owners to the subject Property.
Copies of all notices and the original post office receipts that show all such notices were sent must be submitted to the City along with your permit application.
Failure to provide adequate notice may result in the City requiring that the notices be re-sent.
PERMIT APPLICATIONS, INCLUDING ALL APPLICATION MATERIALS AND PLANS (IF APPLICABLE) MUST BE FILED WITH THE APPROPRIATE DEPARTMENT WITHIN 5 WORKING DAYS OF WHEN THE NOTICES ARE MAILED. FAILURE TO FILE WITHIN THE 5 DAY PERIOD WILL RESULT IN NOTICES HAVING TO BE RE-SENT.
Permit #
Receipt #
Application for Temporary Event Permit
It is intended that Temporary Event Permits be required where specified uses or characteristics of use are of a nature requiring mandatory technical determinations or reviews to establish special conditions and safeguards. In general, such determinations and review will normally be by agencies or officers other than the City Manager, and may involve matters such as design for traffic, parking and loading facilities, health and environmental considerations, and legal determinations. The City Manager shall be responsible for the administrative and processing of applications for Temporary Event Permits, and for determination there on.
APPLICANT NAME
MAILING ADDRESS: "PLEASE DO NOT USE P.O. BOXES", Application will be delayed until correct address is received,
Street Address
Street Address Line 2
City State / Province
Postal / Zip Code Country
I (name and address above), the property owner or agent of the subject property, hereby applies to the City Manager of the City of Miami for approval of a Temporary Event Permit under the provisions of Chapter 62, Article XIII of the City Code. PLEASE CHECK ONE
A Temporary Event limited to only two (2) events per year, two (2) week each on private property. The application fee is $253.50 per permit. A Temporary Event limited to only ten (10) events per year, two (2) weeks each on public property. The application fee is $253.50 per permit.
Zoning District:
ADDRESS OF PROPERTY: "PLEASE DO NOT USE P.O. BOXES", Application will be delayed until correct address is received
Street Address
Street Address Line 2
City State / Province
Postal / Zip Code Country
Nature of proposed use including costs of admission, inventory value, number of seats, number of employees, etc. As applicable (please attach separate sheet of paper if necessary):
Date and time of event:*
START DATE END DATE BEGIN TIME (AM/PM) END TIME (AM/PM)
EVENT DAY 1
EVENT
DAY 2
I attach the following in support or explanation of this application:
a) Legal description of property and /or survey, and /or floor plan. b) Site plan: Showing (as required) property boundaries, existing and propose structure(s), parking, landscaping, screening, etc., with dimensions computation of lot area, floor area ratio, lot coverage, etc. CLASSICAL d) Affidavit. e) Notification of adjacent property owners, District Commissioner, and registered associations with original receipts. f) Fire Department review. g) Authorization if City property. j) Fee $253.50
Subject to all conditions and limitations of Chapter 62, Article XIII of the City Code. If appealed, the applicant must furnish full ownership disclosure. Before me, the undersigned authority, authorized to administer oaths and take acknowledgements personally appeared: (Name of applicant):
Who, after being first duly sworn upon oath deposes and says that he/she is the applicant for this Temporary Event Permit and that he/she has made and read the foregoing application and that the statements therein contained are true and correct and acknowledges that he/she I will be subject to requirements and limitations of Chapter 62, Article XIII of the City Code as amended.
Clear
Sworn to subscribed to before me this First Name Last Name Date
Notary Public, State of Florida at large
My Commission Expired
CITY OF MIAMI
TEMPORARY EVENT PERMIT
NOTIFICATION LETTER

You are hereby notified that an application will be submitted by the above to the Office of Film and Entertainment of the City of Miami for approval of a Temporary Event under the provisions of Chapter 62, Article XIII of the City Code, for the following purpose:
Notification To:
First Name Last Name
Date
Month Day Year
Date
Address
Street Address
Street Address Line 2
City State / Province
Postal / Zip Code
Name of Applicant:
First Name Last Name
Address
Street Address
Street Address Line 2
City State / Province
Postal / Zip Code
Subject Property
Date
Month Day Year
Date
Number of persons expected to attend:
Description of Event
This application will be reviewed for approval for a Temporary Event Permit; consequently, the City Manager or their designee will have on file all documents, plans and supporting materials pertaining to this proposal. Should you wish to review this file, it will be made available to you after submittal and upon your request at the City of Miami Riverside Center, located at 444 SW 2nd Avenue, 2nd Floor. For an appointment, please call (305) 416-1336 or e-mail Miamispecialevents@miamigov.com.

The City Manager’s Office will take into consideration any comments you may have about the proposal; however, such comments will not be binding upon the decision of the City Manager or their designee.

The final decision of the City Manager may be appealed pursuant to provisions set forth in Chapter 62, Article XIII of the City Code within fifteen (15) days of the date of issuance of the Permit by filing a written appeal and appropriate fee with the Office of Hearing Boards located at 444 SW 2nd Avenue, 3rd Floor, Miami, FL, 33130. For an appointment, please call (305) 416-2030.

The City Code requires that all abutting property owners and registered Neighborhood or Homeowners Associations be notified of this Permit application in an approved notification form as set forth in Chapter 62 of the City Code.
Signature
Clear
Date
Month Day Year
Date
INDEMNIFICATION / HOLD HARMLESS AFFIDAVIT Date
Day Month Year
Date
PROPERTY(S) LOCATED AT:
Street Address
Street Address Line 2
City State / Province
Postal / Zip Code
Date Approved
Month Day Year
Date

TO:CITY OF MIAMI, FLORIDA-City Manager or Designee
ATTN: OFFICE OF FILM AND ENTERTAINMENT
444 SW 2 AVENUE
2nd FLOOR
MIAMI, FL 33130
FROM: Legal owner of the above property
First Name Last Name
The undersigned hereby affirms that he/she is the legal owner of the above-referenced property. Furthermore; the undersigned hereby acknowledges that he/she has heretofore made application(s) for and received approval from the City of Miami, Florida, for the following:
Temporary Permit # #blanks- Date Approved By City Department.
Temporary Permit # #blanks- Date Approved By City Department.
Temporary Permit # #blanks- Date Approved By City Department.
_____________________________________________________________
The undersigned understands that in connection with the above–referenced property the applicable appeal period deadline (s) for the above mentioned approval(s) is/are as follows:
Date
Month Day Year
Date
In consideration of the City of Miami, Florida agreeing to issue a building permit(s) to the undersigned as herein requested, the undersigned agrees as follows:

CITY OF MIAMI
INDEMNIFICATION / HOLDHARMLESS AFFIDAVIT
Permit Number
(a)    The owner and affient (name) agrees to pay all actual or estimated permit costs and other applicable city regulatory fees associated with the improvements requested to be built prior to issuance of any building permits by the City of Miami;
(b)    Acknowledge he/she is proceeding at their own risk and hereby agree to assume all responsibility and to indemnify, defend and hold harmless the City its officers agents and assigns in connection herewith;
(c)    Immediately cease all construction on the property if an appeal is filed within the appeal period;
(d)    Acknowledge that the City may impose conditions on approval which are required by State, County or City laws and regulations that are otherwise necessary to insure the public health, safety and welfare of the citizens of the City, and that the City may enforce the terms of this affidavit by its issuance of any building permit(s) ;
(e)    Acknowledge that the issuance of building permit(s) to the undersigned is not a grant of any vested right whatsoever for use or completion of construction on the property; and
(f)     To indemnify, defend, and hold harmless the City its officers, agents and assigns from any claims, demands, liabilities, losses, causes of action of any nature whatsoever arising out of or in connection with the permit(s) issued or any part thereof, from and against all cost, fees expenses, liabilities, any orders, judgments, or decrees which may be entered and from and against all costs for attorneys fees, expenses and liabilities incurred in the defense of such claim or in the investigation thereof.
Print Owner Name and Affiant’s
First Name Last Name
Owner’s Signature and Affiant’s
First Name Last Name
(STATE OF FLORIDA
COUNTY OF MIAMI-DADE)
The undersigned instrument was acknowledged before me thisblanks day of blankhe/she has personally appeared before me and is known to me or has produced as identification and did (did not) take an oath.
Name: Notary Public –State of Florida Commission no: My commission expires:
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FIRE DEPARTMENT QUESTIONNAIRE – Please answer all of the questions below so that the Fire Department can review the application.
1. How many people will be attending the event?
2. Is the address of the event shown on all the plans?
3. Is the name and dates of the event shown on all plans?
4. Did you provide a site plan and location sketch for this event
5. Did you provide detailed dimensioned plans for the event?
6. Do the plans clearly identify the number and arrangement of exits?
7. Do the plans show several remote exits for the event?
8. Do the plans clearly identify the exit discharge path from all exits to a public street?
9. Did you provide flame spread certification for any temporary tents?
10. Are dimensions and words on the plans large enough to read?
11. Are the plans at least 1/8” or 1/4" scale?
12. Have they clearly identified any life safe risks (hazardous materials or processes, cooking. Generators) on the plans?
13. Have they obtained written permission from the Fire Marshal for serious life safety risks (indoor fire works, allowing vehicles inside of buildings, allowing festival seating inside a building) prior to plans approval?
14. Have fire inspectors or paramedics been assigned to the event?
15. Have police officers been assigned to the event?
16. Have you obtained written permission from the police to block any public street
17. Have they obtained written permission from the Fire Marshal for fireworks after 11 PM?
18. Are there any fire sprinklers on the property?
19. Are there any fire alarms on the property?
20. Does the property have panic hardware?

Please verify that all of the information entered is correct by clicking PREVIEW APPLICATION. After reviewing the information displayed, please submit your application by clicking the SUBMIT button at the bottom of the page. You may also print a copy of your application for your records. The application fee may be paid online.
Thank You.
****PLEASE NOTE****
Your application will be delayed until the application fee has been received
Completion of this application does not mean that the event being applied for has been approved. It merely is a request that must be reviewed and processed by City of Miami staff before a permit will be issued.
If approved, the event permit must be posted in a visible location throughout the entire event.
If your event will be filmed for commercial use (including the use of a drone), please contact the film office via www.miamifilmoffice.com or by calling 305-416-1337 to receive further details about the permitting process. Filming without a permit may result in the closure of an event if the correct guidelines are not followed.
For questions or comments send an e-mail to: MiamiSpecialEvents@miamigov.com;

CONTACT INFORMATION:

Vicente Betancourt: (Office of Film & Entertainment Administrator):(305) 416-1072 - vbetancourt@miamigov.com
Mirtha Ojeda: Administrative Aide (Office of Film & Entertainment):(305) 416-1336 - mojeda@miamigov.com
Aylin Orta: Administrative Clerk (Special Events): (305) 416-1322 -aorta@miamigov.com
Jennifer Bazail: Administrative Clerk (Films): (305) 416-1337 – jbazail@miamigov.com

Address:
444 SW 2nd Ave, 2nd floor
Miami, Florida 33130

Should be Empty:

	START DATE	END DATE	BEGIN TIME (AM/PM)	END TIME (AM/PM)
EVENT DAY 1
EVENT DAY 2

OFFICE OF FILM AND ENTERTAINMENT

Application for Temporary Event Permit

CITY OF MIAMI