Step 1. Contact an Office of Film and Entertainment representative to discuss the proposed event so that he/she can provide you with a Temporary Event Permit application and the required documents. Application must be submitted at least 30 days prior to the event date. Application fee is $253.50 non-refundable. Once your application is received an employee will email you an invoice to be paid online at www.miamigov.com/pay.
Step 2. Complete the Temporary EventPermit application. Only completed and paid applications will be reviewed by the Departments. Therefore, to ensure that the application is complete, the following items are required:
· Enter all the information on the applicant portion of the application.
· Sign and notarize the application and the Indemnification/Hold Harmless Affidavit.
· Attach site plan/floor plan 11”x17” mechanically drawn to 1/4” scale with name and address of where the event is going to take place, showing the property boundaries, existing and proposed structures, parking, landscaping, etc. as per Chapter 62, Article XIII of the City Code.
· Letter of Intent describing the event
· Answer the Fire Department questionnaire.
· Specify on the Temporary Event Permit notification letter the event, date, time, and nature of the application.
· Attach the original certified mail receipts and copies of the notification letter that you mailed (a draft of the letter is provided in the package). Note: the Temporary Event Permit requires that the applicant notifies the adjacent property owner(s), the District Commissioner, and registered associations of the area.
Step 3. Submit the Temporary Event application and payment confirmation to the Office of Film and Entertainment.
Once the completed Temporary Event Permit application is reviewed by all appropriate departments, the application is submitted to the Office of Film and Entertainment for final approval by the City Manager or his designee. The Office of Film and Entertainment will e-mail the permit card to you upon final approval.
Step 4. Once the permit is approved, you may proceed to obtain a certificate of use, business tax receipt, or building permit, if applicable.
Step 5. Please note that any temporary sign or banner may require a separate permit.
Notice Instructions to Applicant
Please fill out the attached Notification form.
Once filled out, this form must be initialed for approval as to content by a City of Miami Office of Film and Entertainment Staff Member. Notices that are mailed prior to being approved may result in the City requiring that the notices be re-sent.
Once approved by staff, the form must be mailed by certified mail to the following recipients:
All registered Neighborhood and Homeowner associations within the NET District of the subject Property
The Net office that corresponds to the subject Property
The Commissioner’s Office that corresponds to the subject Property
The abutting property owners to the subject Property.
Copies of all notices and the original post office receipts that show all such notices were sent must be submitted to the City along with your permit application.
Failure to provide adequate notice may result in the City requiring that the notices be re-sent.
PERMIT APPLICATIONS, INCLUDING ALL APPLICATION MATERIALS AND PLANS (IF APPLICABLE) MUST BE FILED WITH THE APPROPRIATE DEPARTMENT WITHIN 5 WORKING DAYS OF WHEN THE NOTICES ARE MAILED. FAILURE TO FILE WITHIN THE 5 DAY PERIOD WILL RESULT IN NOTICES HAVING TO BE RE-SENT.
Sworn to subscribed to before me this First Name Last Name Date
CITY OF MIAMITEMPORARY EVENT PERMIT
You are hereby notified that an application will be submitted by the above to the Office of Film and Entertainment of the City of Miami for approval of a Temporary Event under the provisions of Chapter 62, Article XIII of the City Code, for the following purpose:
This application will be reviewed for approval for a Temporary Event Permit; consequently, the City Manager or their designee will have on file all documents, plans and supporting materials pertaining to this proposal. Should you wish to review this file, it will be made available to you after submittal and upon your request at the City of Miami Riverside Center, located at 444 SW 2nd Avenue, 2nd Floor. For an appointment, please call (305) 416-1336 or e-mail Miamispecialevents@miamigov.com.
The City Manager’s Office will take into consideration any comments you may have about the proposal; however, such comments will not be binding upon the decision of the City Manager or their designee.
The final decision of the City Manager may be appealed pursuant to provisions set forth in Chapter 62, Article XIII of the City Code within fifteen (15) days of the date of issuance of the Permit by filing a written appeal and appropriate fee with the Office of Hearing Boards located at 444 SW 2nd Avenue, 3rd Floor, Miami, FL, 33130. For an appointment, please call (305) 416-2030.
The City Code requires that all abutting property owners and registered Neighborhood or Homeowners Associations be notified of this Permit application in an approved notification form as set forth in Chapter 62 of the City Code.
TO:CITY OF MIAMI, FLORIDA-City Manager or Designee
ATTN: OFFICE OF FILM AND ENTERTAINMENT
444 SW 2 AVENUE
MIAMI, FL 33130
The undersigned hereby affirms that he/she is the legal owner of the above-referenced property. Furthermore; the undersigned hereby acknowledges that he/she has heretofore made application(s) for and received approval from the City of Miami, Florida, for the following:
Temporary Permit # #blanks- Date Approved By City Department.
The undersigned understands that in connection with the above–referenced property the applicable appeal period deadline (s) for the above mentioned approval(s) is/are as follows:
In consideration of the City of Miami, Florida agreeing to issue a building permit(s) to the undersigned as herein requested, the undersigned agrees as follows:
(a) The owner and affient (name) agrees to pay all actual or estimated permit costs and other applicable city regulatory fees associated with the improvements requested to be built prior to issuance of any building permits by the City of Miami;
(b) Acknowledge he/she is proceeding at their own risk and hereby agree to assume all responsibility and to indemnify, defend and hold harmless the City its officers agents and assigns in connection herewith;
(c) Immediately cease all construction on the property if an appeal is filed within the appeal period;
(d) Acknowledge that the City may impose conditions on approval which are required by State, County or City laws and regulations that are otherwise necessary to insure the public health, safety and welfare of the citizens of the City, and that the City may enforce the terms of this affidavit by its issuance of any building permit(s) ;
(e) Acknowledge that the issuance of building permit(s) to the undersigned is not a grant of any vested right whatsoever for use or completion of construction on the property; and
(f) To indemnify, defend, and hold harmless the City its officers, agents and assigns from any claims, demands, liabilities, losses, causes of action of any nature whatsoever arising out of or in connection with the permit(s) issued or any part thereof, from and against all cost, fees expenses, liabilities, any orders, judgments, or decrees which may be entered and from and against all costs for attorneys fees, expenses and liabilities incurred in the defense of such claim or in the investigation thereof.
(STATE OF FLORIDA
COUNTY OF MIAMI-DADE)
The undersigned instrument was acknowledged before me thisblanks day of blankhe/she has personally appeared before me and is known to me or has produced as identification and did (did not) take an oath.
FIRE DEPARTMENT QUESTIONNAIRE – Please answer all of the questions below so that the Fire Department can review the application.
Please verify that all of the information entered is correct by clicking PREVIEW APPLICATION. After reviewing the information displayed, please submit your application by clicking the SUBMIT button at the bottom of the page. You may also print a copy of your application for your records. The application fee may be paid online.
Your application will be delayed until the application fee has been received
Completion of this application does not mean that the event being applied for has been approved. It merely is a request that must be reviewed and processed by City of Miami staff before a permit will be issued.
If approved, the event permit must be posted in a visible location throughout the entire event.
If your event will be filmed for commercial use (including the use of a drone), please contact the film office via www.miamifilmoffice.com or by calling 305-416-1337 to receive further details about the permitting process. Filming without a permit may result in the closure of an event if the correct guidelines are not followed.
For questions or comments send an e-mail to: MiamiSpecialEvents@miamigov.com;
Vicente Betancourt: (Office of Film & Entertainment Administrator):(305) 416-1072 - email@example.com
Mirtha Ojeda: Administrative Aide (Office of Film & Entertainment):(305) 416-1336 - firstname.lastname@example.org
Aylin Orta: Administrative Clerk (Special Events): (305) 416-1322 -email@example.com
Jennifer Bazail: Administrative Clerk (Films): (305) 416-1337 – firstname.lastname@example.org
444 SW 2nd Ave, 2nd floor Miami, Florida 33130