MRO & OEM Procurement Initiative

ERCO Strategic Procurement Request for Proposal
ERCO Worldwide, A division of Superior Plus LP ("ERCO Worldwide" or "ERCO") is inviting your company to respond to this Request for Proposal ("RFP") for MRO products and services.
Input Vendor Contact Email Address*
Company name (full legal entity name)
Contact Name
First NameLast Name
Phone Number
Area CodePhone Number
Address
Street Address
Street Address Line 2
CityState / Province
Postal / Zip Code
ERCO Worldwide reserves the right to award to the bidder that presents the best value, as determined solely by ERCO Worldwide in its absolute discretion. Further, ERCO Worldwide (1) reserves the right to reject any or all proposals and to re-advertise or recommence the RFP process if it desires; (2) reserves the right to award all, some or none of the goods and services that are the subject of this RFP; (3) reserves the right to hold negotiations with multiple bidders and to request additional information or further clarification from multiple parties; (4) reserves the right to waive any irregularities in any proposal; and (5) takes no responsibility for any expense incurred by a bidder in preparing or submitting its proposal*
Agreed
Do you intend to participate and complete this RFP*
YesNo
As a condition to ERCO Worldwide permitting Vendor to participate in this online request for proposal, Vendor acknowledges and agrees that it is not currently a party to a supply contract with ERCO Worldwide for the goods and/or services that are the subject of this online request for proposal; or to the extent Vendor is a party to a supply contract for the goods and/or services that are the subject of this online request for proposal, Vendor acknowledges and agrees that ERCO is entitled to terminate such supply contract at any time for any reason without penalty.
Accept

Procurement Initiative Information
Procurement contact: Ben Hughes, Dir. Strategic Procurement
ben.hughes@ercoworldwide.com
Tel 416 234 7341
About ERCO Worldwide
ERCO Worldwide has a 120 year history of producing chemicals and a long history of supplying environmentally preferred chlorine dioxide technology to the pulp and paper industry.
ERCO Worldwide’s chloralkali business serves a variety of industries including municipal and industrial water treatment, food processing, fertilizers, agricultural intermediates, and oil and gas.
ERCO Worldwide is the second largest producer of sodium chlorate in the world. It has the world’s largest installed base of modern chlorine dioxide generators and related technology and is the second largest producer of potassium products in North America.
ERCO Safety
ERCO Worldwide is proud to have a culture steeped in Safety and Responsible Care. Our guiding principles state “we must take preventive action to protect health and the environment and innovate for safer products and processes.”
About the ERCO Worldwide Strategic Procurement Initiative
Erco Worldwide has embarked on a strategic procurement initiative by reviewing all major spend categories with a focus on indirect spend. Opportunities will be offered that address wider organisational spend including with Superior Propane and Superior Plus.
To our current and future vendors this presents a number of opportunities:
a) Existing work practices, specifications and vendor relationships and agreements will be challenged
b) A standard process will be used to evaluate vendors using consistent tools
c) Vendors will be invited to bid on attractive new packages of ERCO business
Cross functional teams have been organised into a waved approach to address key spend areas
Goal of the initiative
It is imperative that our facilities have a supplier who is able to deliver quality MRO goods and services in a timely and cost effective manner. ERCO's goal is to source in a way that ensures that locations receive competitive pricing, exceptional service, superior program management, and other value-added services. It is not our intention to award business purely on the basis of price, but to evaluate all proposals on the total cost of ownership: Quality, Cost and Service.
ERCO Worldwide uses a process based on seeking effective quality, price, delivery, terms, and continuity and reliability, built on a foundation of mutual trust, quality and the highest ethical standards with our vendors.

ERCO intends to award the business for 12months with an option to extend for an additional 12-month term.
ERCO Criteria
ERCO Worldwide will assess vendor proposals based on the following factors, with cost being the most important factor:
- Responsiveness to the requirements set forth in this Request for Proposal
- Relevant past performance/experience
- Cost, including an assessment of total cost of ownership
- Technical expertise/experience of bidder and bidder’s staff
RFP Timeline
The RFP closing date is 3rd July 2018 5:00pm EST. Please note that no extensions will be provided and late/incomplete submissions will be disqualified. This is the first stage in the tender process, ERCO reserves the right to continue to further rounds with some or all of the respondents. Please complete the RFP to the best of your ability to ensure your success in this process.

ERCO Worldwide Business Requirements
ERCO Expects suppliers to agree to: a) Deliver uncompromising material quality and consistent high quality service. b) Demonstrate maximum responsiveness and flexibility. c) Be financial stable industry leaders. d) Maintain strong technical support. e) Proactively offer price decreases when warranted by the market. f) Comply with applicable federal, provincial and local laws including health, safety and worker's compensation for services rendered by their employees. Do you agree to comply with all of the above questions?*
YesNo
ERCO Worldwide requires 60 days net payment terms
Review vendor code of business conduct
ERCO Worldwide Vendor Code of conduct signatory agreement*
Clear
It is ERCO Worldwide’s intention to enter into a form of agreement based on ERCO’s Worldwide’s standard Purchase Order Terms and Conditions. The selected bidder(s) will be requested to enter into negotiations for a possible contract with ERCO Worldwide with respect to the scope of work in this RFP based on the ERCO Worldwide standard Purchase Order Terms and Conditions. Please confirm acceptance to ERCO Worldwide’s standard Purchase Order Terms and Conditions
ERCO Worldwide Standard PO Terms and Conditions*
Agreed
ERCO Worldwide’sConfidentiality and Non-Disclosure Agreement
Please affix yoursignature to indicate acceptance to ERCO Worldwide’s Confidentiality andNon-Disclosure Agreement.*
Clear

Key vendor Information
Annual Company Revenue:
Number of employees
Number of operating locations
Number of business divisions:
Quality
Quality Assurance Please outline your company's Quality Assurance program including any quality certifications or specific methodologies. Feel free to upload a copy of your QA policy or standards. Also list any Quality Recognition Awards you have received from customers, including the name of award, the date awarded and the customer's name.
Quality assurance upload(s) as required
Browse Files
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For which commodities can you provide full supply chain traceability back to the source of origin?
Quality management How would you assure ERCO of quality items given any failure potentially risks health & safety and environmental issues.
For which sub categories do you provide evidence of 3rd party certification?
3rd Party Audits ERCO takes third party audits very seriously and works diligently to ensure our facilities are in compliance with ISO and Responsible Care requirements. After receiving notice of a non-compliance, what is your turn-around time for responding with corrective and preventative actions.
Detail how your organization would ensure ERCO gains access to innovation and technological improvements.

Customer Service
Explain your first level support with providing technical support capabilities, and second level support with connecting clients to the OEM manufacturer.
What is your SLA on connecting clients with required technical service support information from OEM's?
Detail how you customize your products and services to meet client requirements
Explain your customer order self-tracking capabilities eg customer alerts, web tracking, mobile device notifications etc
Explain your customer information reporting capabilities eg web portal reporting, downloadable reports etc
What are your centralized order receipt capabilities?
What is your average order release turnaround time (days)
days
Do you offer same day delivery service?
YesNo
Do you offer a next day delivery service
YesNo

Please use the upload button below to attach your pricing table (pricing table template was provided via email)
Browse Files
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State the % of total ERCO spend offered as guaranteed continuous improvement cost savings (in addition to any item pricing discounts), delivered via joint implementation and/or by payment to ERCO)*
% guaranteed cost savings

OEM discounts in place for your organization that will benefit ERCO

	Distributer % discount vs published list price
Durco
Amresist
Goulds
Flowserve
Webster
Chesterton
Atomac
ABB
TBI Bailey
Richter
Tufline
Swiss Fluid
Technova
WL Gore
Masoneilan
Durametallic
Siemens
John Crane
Ingersoll Rand
Innomag
Resistoflex

Thank you for completing this event. ERCO Worldwide will review all responses and provide feedback shortly. Please press submit to send us your completed response to this RFP.
Should be Empty:

	Local rep distance to plant in Km's	Local branch distance to plant in Km's
Buckingham Quebec
Thunder Bay, Ontario
Saskatoon, Saskatchewan
Grand Prairie, Alberta
North Vancouver, BC
Port Edwards, WI
Valdosta, GA
Rhode Island, USA
Hargrave, Manitoba

Procurement Initiative Information

Key vendor Information

Project specific elements: