EVENT INFORMATION SHEET

EVENT INFORMATION SHEET
Name
First NameLast Name
Due by:
Kindly submit information in regard to each of the questions below. Each detail should be verified at least 8 weeks before the date of your event. When each of the information below is received, a function advice will be compiled which is going to confirm your needs.
- Ceremony Location:
- Time:
- Duration:
- Wet Weather Plan
- Guest Arrival Time for Ceremony
- Venue
- Duration
- Venue Address:
- Contact Name
- Contact Number
- Detailed Directions to Venue (Google Maps Hyperlink)
- Parking Instructions at the Venue
- Guest Arrival Time
- Bar Closure Time
- Guest Departure Time
- Are the guests arriving & departing by bus?
- Adults
- Children Meals
- Crew meals (band, photographer)
- Tables
- Bridal Table
- 1
- RSVP Date:
  MonthDayYear
  Date
- Description:
- Name & Contact number of person decorating on the day
- Menu Selection:
- Special dietary requirements (Please specify type & name of person/s)
- Children's Meal Selection
- Hot Drinks
- Name & Contact number of our Catering Contact on the Day
- Which Hire Company have you booked with for any crockery, cutlery and glassware requirements?
- Cake Supplier
- Type of Cake
- Number of layers and dimensions
- Person delivering and where
- Presentation
- Special instructions for Wedding Cake
- Are the following to be supplied?
- Number of Speches
- Duration
- By Whom
- Is Champagne to be offered for toasts
- Name of MC
  First NameLast Name
- If you require the Larder wait staff to serve your beverages, please provide the following information.
- List of beverages being supplied & quantity ( this is so the appropriate glassware can be hired:
  Rows Quantity
  Sparkling Wine
  Red Wine
  White Wine
  Bottled Beer
  Juice
  Soft Drinks
  Cocktails
  Spirits
  Other
- Who is supplying your beverages?
- At what time?
  :HourMinutesAM/PM Option
- Where will the beverages be stored when are staff arrive?
- Do you have a return policy on your beverages?
- Are you having a specific cocktail served post ceremony? If so please supply the reciple.
- Do you the Larder to supply specific garnish for this cocktail?
  Other
- Will you providing ice for icing down beverages & in drinks? The Larder can also supply @ $6.50/bag. Minimum of 25 bags of ice is generally required
- Would you like The Larder to provide lemon & lime wedges for water (cost is $35 up to 80 guests or $50 for 80 – 130 guests)
- Do you require us to provide service staff:
- Are you using any additional services that we need to liaise with i.e. event decorator, band, photographer, florist?
- Information of the above providers
- Do you require our staff to rinse & pack up the hire equipment at the end of the day
- Do you require the larder to organise rubbish & recycling removal for your event? $55- per wheelie bin, delivered the day before & picked up the day after.
- We regularly take photos of function settings, food & service for our own records. Would you like us to send photos of your function to your social media page?
- Additional Instructions, Requirements or Requests
- Upon receipt of the above information, a function advice will be put together which outlines the details for your event. Once all details on the function advice have been confirmed, the hire equipment list, staffing details & running order can be finalised
- Should be Empty:

Rows	Quantity
Sparkling Wine
Red Wine
White Wine
Bottled Beer
Juice
Soft Drinks
Cocktails
Spirits
Other