Northgate Island Monthly Building Inspection Report
Building Manager*
Portfolio Manager*
Date*
Day Month Year
Month*

TRUSTEES
NO	NAME	SURNAME	E-MAIL ADDRESS
1	Clifford Wade	Toerien	cliff@spearprop.co.za
2	Roni	Sha'Altiel	shabros@mweb.co.za
3	Christiaan	Barnard	christiaan@spearprop.co.za
4	Ilan	Kaplan	ilan@aria.co.za
5	Erhardt	Joubert	erhardtsnr@gmail.com
6	Gary Alexis	De Jongh Luyt	gary@glpg.co.za

Building Exterior and External Areas
1. ENTRANCE DOORS AND EXTERNAL SHOPFRONTS
General Condition
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
Cracked Glass
YES NO REQUIRES URGENT ATTENTION Not Applicable
Locks, handles & doors working?
YES NO REQUIRES URGENT ATTENTIOLN Not Applicable
Comments and Action :
2. EXTERNAL PLASTER AND PAINTWORK
General Condition
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
Comments and Action
3. EXTERNAL WOODWORK AND STEEL
General Condition
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
Comments and Action
4. ROOF/ROOF AREAS CONDITION
General Condition
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
Comments and Action
5. GUTTERS/DOWNPIPES/FULL BORES/GULLEYS
General Condition
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
All outlets clear?
YES NO REQUIRES URGENT ATTENTION Not Applicable
Last Cleared and Serviced
Day Month Year
Comments and Action
6. GARDENS & LANDSCAPING (refer Irrigation System)
Gardens & Lawn tidy
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
Paths & Walkways - clean & tidy
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
Comments and Action
Internal Areas
1. CLEANING TO COMMON AREA PARKING
Walls & columns clean
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
Ceilings/concrete sofits clean
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
Floors clean
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
Drains and covers clean
YES NO REQUIRES URGENT ATTENTION Not Applicable
All lights working
YES NO REQUIRES URGENT ATTENTION Not Applicable
Comments and Action
2. CLEANING - REFUSE ROOMS
Walls clean
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
Ceilings clean
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
Floors clean
YES NO REQUIRES URGENT ATTENTION Not Applicable
Floors drains clear
YES NO REQUIRES URGENT ATTENTION Not Applicable
All lights working
YES NO REQUIRES URGENT ATTENTION Not Applicable
Comments and Action
3. FIRE ESCAPES AND FIRE ESCAPE DOORS
Escape doors and stairs clear
YES NO REQUIRES URGENT ATTENTION Not Applicable
Escape door signage in place
YES NO REQUIRES URGENT ATTENTION Not Applicable
Panic devices working
YES NO REQUIRES URGENT ATTENTION Not Applicable
Escape lighting working
YES NO REQUIRES URGENT ATTENTION Not Applicable
Comments and Action
4. FIRE EXTINGUISHERS, HYDRANTS AND BOOSTERS
Seals in place
YES NO REQUIRES URGENT ATTENTION Not Applicable
Signage in place
YES NO REQUIRES URGENT ATTENTION Not Applicable
Leaks evident
YES NO REQUIRES URGENT ATTENTION Not Applicable
Fire extinguisher in place
YES NO REQUIRES URGENT ATTENTION Not Applicable
Last service date
Day Month Year
Next service date
Day Month Year
Comments and Action
5. COMMON PROPERTY AREAS LIGHTING
All common lights working
YES NO REQUIRES URGENT ATTENTION Not Applicable
All emergency circuits/battery back-ups working
YES NO REQUIRES URGENT ATTENTION Not Applicable
All fittings in good condition
YES NO REQUIRES URGENT ATTENTION Not Applicable
Comments and Action
6. BALLUSTRADES AND HANDRAILS
General condition
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
Comments and Action
7. COMMON AREA SIGNAGE
All signs clean, visible and secure
YES NO REQUIRES URGENT ATTENTION Not Applicable
Comments and Action
GENERAL BUILDING SYSTEMS
1. DISTRIBUTION BOARDS
Signage
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
General Condition
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
All breakers on
YES NO REQUIRES URGENT ATTENTION Not Applicable
Comments and Action
2. MAIN FIRE PANEL
General Condition
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
Power
ON OFF REQUIRES URGENT ATTENTION Not Applicable
Fault display
NONE YES REQUIRES URGENT ATTENTION Not Applicable
Battery back up system checked & functioning
YES NO REQUIRES URGENT ATTENTION Not Applicable
Last service date
Day Month Year
Next service date
Day Month Year
Back-up of Data
Not Applicable
Comments and Action
3. ACCESS CONTROL & READERS
Condition of readers
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
Cables
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
Check all readers working
YES NO REQUIRES URGENT ATTENTION Not Applicable
Battery back up system checked & functioning
YES NO REQUIRES URGENT ATTENTION Not Applicable
Back-up of Data last done
Day Month Year
Where stored?
Comments and Action
4. LIFTS - 1, 2, 3, 4, 5
Inside indicators
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
Outside indicators
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
Car lights
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
Internal panelling/mirrors
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
Doors
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
Floor
Type option 1 Type option 2 Type option 3 Type option 4
Power/Lift in use
YES NO REQUIRES URGENT ATTENTION Not Applicable
Battery back up system checked (if applicable)
YES NO REQUIRES URGENT ATTENTION Not Applicable
Last service date
Day Month Year
Next service date
Day Month Year
Comments and Action
5. VEHICLE SHUTTERS, GATES & BOOMS
General condition
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
Powers to motors
YES NO REQUIRES URGENT ATTENTION Not Applicable
Access Control working
YES NO REQUIRES URGENT ATTENTION Not Applicable
Battery back up system checked & functioning
YES NO REQUIRES URGENT ATTENTION Not Applicable
Last service date
Day Month Year
Next service date
Day Month Year
Comments and Action
6. CAMERAS & RECORDING EQUIPMENT
Are images clear?
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
Mountings
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
Power ON/OFF
YES NO REQUIRES URGENT ATTENTION Not Applicable
DVRT recording/operations
YES NO REQUIRES URGENT ATTENTION Not Applicable
Battery back up system checked & functioning
YES NO REQUIRES URGENT ATTENTION Not Applicable
Recording Date/Time stamp Correct
YES NO REQUIRES URGENT ATTENTION Not Applicable
Last service date
Month Day Year
Next service date
Day Month Year
Comments and Action
7. IRRIGATION SYSTEM
Condition
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
Power ON/OFF
YES NO REQUIRES URGENT ATTENTION Not Applicable
Display & controller settings working
YES NO REQUIRES URGENT ATTENTION Not Applicable
Leaks
YES NO REQUIRES URGENT ATTENTION Not Applicable
Timer Correct
YES NO REQUIRES URGENT ATTENTION Not Applicable
Comments and Action
8. ELECTRIC FENCING
General condition of wiring and support posts
Good Fair Poor REQUIRES URGENT ATTENTION Not Applicable
All fencing circuits and zones active
YES NO REQUIRES URGENT ATTENTION Not Applicable
Any faults or system breaches ?
YES NO REQUIRES URGENT ATTENTION Not Applicable
Check timers where applicable / correctly set
YES NO REQUIRES URGENT ATTENTION Not Applicable
Battery back up system functioning
YES NO REQUIRES URGENT ATTENTION Not Applicable
Service contract?
YES NO
Last Service Date
Month Day Year
Next service date
Day Month Year
Comments and Action
11. BUILDING GENERATOR
Is there a generator installed?
YES NO REQUIRES URGENT ATTENTION Not Applicable
Is there a Maintenance Contract in place?
YES NO REQUIRES URGENT ATTENTION Not Applicable
IF YES, when last Serviced?
Day Month Year
Next Service date :
Day Month Year
Is generator fully operational during power outages?
YES NO REQUIRES URGENT ATTENTION Not Applicable
Comments and Action
Maintenance
List items outstanding more than 30 days with reasons
Items of concern
Yes Not Applicable
Date logged Description Reason Action
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Should be Empty:

	Date logged	Description	Reason	Action
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Northgate Island Monthly Building Inspection Report

Building Exterior and External Areas

Internal Areas

GENERAL BUILDING SYSTEMS

Maintenance