XYST NYC - CONTRACT Logo

  • XYST - NYC
    44 W 17TH ST, NEW YORK, NY 10011
     
    ON BEHALF OF MATTHEW KENNEY CUISINE, WE WOULD LIKE TO THANK YOU FOR CHOOSING TO COLLABORATE WITH OUR EVENT AND CATERING SERVICES.
     
     THE ENCLOSED CONTRACT OUTLINES YOUR EVENT REQUIREMENTS AND OUR MUTUAL OBLIGATIONS. IF YOUR REQUIREMENTS HAVE CHANGED, PLEASE ADVISE ME AS SOON AS POSSIBLE SO THAT WE MAY MAKE THE APPROPRIATE REVISIONS.  PLEASE REVIEW AND SIGN THIS CONTRACT WITHIN 5 DAYS OF THE WRITTEN SENT DATE.
     
    AS THE DATE OF YOUR EVENT NEARS, I WILL CALL YOU TO FINALIZE YOUR EVENT DETAILS.  PLEASE CALL ME IF YOU HAVE ANY QUESTIONS REGARDING THIS DOCUMENT OR ANY OTHER PLANNING CONCERNS. OUR DEDICATED TEAM AND I LOOK FORWARD TO THE OPPORTUNITY TO SERVE YOU AND YOUR GUESTS.
     
    THANK YOU,
     
    KIKI ADAMI
    DIRECTOR OF EVENTS AND CATERING PARTNERSHIPS    KIKI.ADAMI@MATTHEWKENNEYCUISINE.COM
    WWW.MATTHEWKENNEYCUISINE.COM

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    OVERVIEW:

    XYST IS A MEDITERANEAN INSPIRED PLANT-BASED CONCEPT DESIGNED BY MATTHEW KENNEY.

    AGREED UPON EVENT DETAILS:

     
    EVENT DATE: 
    START TIME: 
    END TIME: 
    HEADCOUNT: 
    VENU:XYST NYC

     

    SERVICE INCLUSIONS:

    STAFF, UTENSILS, DISHES, NAPKINS, TABLES, FOOD, BAR SERVICES, CANDLES, VOTIVES, FIXED SPACE DÉCOR, BACKGROUND MUSIC, FIXED LIGHTING.

    SERVICES NOT INCLUDED:

    PHOTOGRAPHY, VIDEOGRAPHY, FLORIST, ADDED DÉCOR, ENTERTAINMENT, ADDITIONAL LIGHTING, SOUND OR AV NEEDS, ADDITIONAL DESIGN NEEDS OR PRINTING SERVICES. PLEASE NOTE, THAT NO OTHER FOOD OR BEVERAGE MAY BE BROUGHT INTO THE EVENT LOCATION WITHOUT PRIOR WRITTEN NOTICE AND APPROVAL. IF CLIENT HIRES A 3RD PARTY PHOTOGRAPHER, MATTHEW KENNEY REQUESTS COPIES FOR USE OF THOSE PHOTOS FOR MARKETING PURPOSE.

    GUARENTEES:

    CLIENT SHALL GIVE CATERER WRITTEN NOTICE OF THE FINAL ESTIMATED ATTENDANCE OF THE EVENT [FIVE] BUSINESS DAYS BEFORE THE EVENT. BEYOND THIS GAURENTEE THE HEADCOUNT MAY NOT DECREASE, BUT MAY INCREASE.

    PAYMENT SCHEDULE:

    50% NON-REDUNDABLE BOOKING DEPOSIT IS DUE UPON AGREEMENT SIGNING
    REMAINING PAYMENT IS DUE 14 DAYS PRIOR TO THE EVENT DATE

    REFUNDS & CANCELLATIONS:

    PLEASE NOTE THAT THE 50% DEPOSIT IS NON-REFUNDABLE AND REFUNDS ONLY APPLY TO REMAINING BALANCES. ALL CANCELLATIONS MUST BE SENT IN WRITING TO KIKI.ADAMI@MATTHEWKENNEYCUISINE.COM. IN ADDITION, CLIENT HAS THE OPTION TO APPLY THE NON-REFUNDABLE PAYMENTS TO A SECONDARY DATE. RECEIVE A 50% REFUND IF THE EVENT IS CANCELLED FIVE (5) DAYS PRIOR TO THE EVENT. NO REFUNDS IF THE EVENT IS CANCELLED WITHIN FIVE (5) DAYS OF THE EVENT DATE.

    LICENSING:

    XYST BY MATTHEW KENNEY CUISINE WARRANTS THAT THE CATERER CURRENTLY HOLDS A VALID LICENSE UNDER THE LAWS OF THE STATE OF NEW YORK TO PERFORM THE WORK. WORK PERFORMED WILL BE DONE SO IN COMPLIANCE WITH ALL APPLICABLE LOCAL, STATE, OR FEDERAL STATUTES AND REGULATIONS.

    REPRESENTATIONS:

    EACH PARTY PROMISES TO THE OTHER PARTY THAT IT HAS THE AUTHORITY TO ENTER INTO THIS CONTRACT AND TO PERFORM ALL OF ITS OBLIGATIONS UNDER THIS CONTRACT.

    TERM AND TERMINATION:

    THIS CONTRACT ENDS ON THE DATE OF THE EVENT, UNLESS THE CLIENT OR THE CATERER ENDS THE CONTRACT BEFORE THAT TIME. IF ONE OF THE PARTIES CHOOSES TO END THE CONTRACT PRIOR TO PROJECT COMPLETION, THE CLIENT IS RESPONSIBLE FOR PAYING FOR ALL WORK AND COSTS INCURRED UP UNTIL THAT DATE.

    SUMMARY ESTIMATED OF COSTS:

    ITEM / FEE COST/FEES
    FOOD AND BEVERAGE MINIMUM AT PER PERSON RATE OF: 
    VENUE RENTAL 
    SUBTOTAL 
    20% GRATUITY 
    8.875% SALES TAX 
    TOTAL ESTIMATED COSTS 
    50% SECURITY DEPOSIT DUE UPON SIGNING 

    THIS AGREEMENT EXPRESSES THE ENTIRE UNDERSTANDING BETWEEN XYST AND THE CLIENT WITH RESPECT TO THE SUBJECT MATTER HEREOF AND MAY NOT BE CHANGED, MODIFIED, OR TERMINATED EXCEPT IN WRITING. IF ANY PROVISION OF THIS AGREEMENT IS ADJUDGED TO BE VOID OR ENFORCEABLE, SAME SHALL NOT AFFECT THE VALIDITY OF THIS AGREEMENT OR OF ANY OTHER PROVISION HEREOF. THIS AGREEMENT SHALL BE GOVERNED BY THE STATE OF NEW YORK & THE PARTIES HERETO AGREE TO SUBMIT TO JURISDICTION IN THE STATE OF NEW YORK. THE PARTIES HERETO AGREE TO THE FOREGOING AS EVIDENCED BY THEIR SIGNATURES BELOW.

    BY SIGNING THIS CONTRACT, CLIENT UNDERSTANDS AND ACCEPT THE TERMS AND AGREES TO THE 50% NON-REFUNDABLE DEPOSIT UPON SUBMISSION OF THIS SIGNED FORM, AS WELL AS, THE REMAINING BALANCE CHARGED TO THE CLIENT’S RECORDED CREDIT CARD 14 DAYS PRIOR TO THE EVENT DATE.

    CLIENT FURTHER AUTHORIZES THAT THE SIGNATURE ON THIS FORM ACTS AS SIGNATURE ON FILE FOR PAYMENT OR NON-PAYMENT OF THE BALANCE DUE OR ANY OVERAGES ON EVENT.

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    CREDIT CARD AUTHORIZATION

    A CREDIT CARD AUTHORIZATION IS REQUIRED ON ALL EVENTS, REGARDLESS OF PAYMENT TYPE (DEPOSIT/BALANCE.) WHEN PAYING BY CASH OR CHECK, THE AUTHORIZED CARD BELOW WILL BE HELD UNTIL CLOSE OF EVENT. 
UPON CLOSE OF EVENT, ANY BALANCES DUE OR ANY OVERAGES INCURRED WILL BE CHARGED TO THE CARD ON FILE. SHOULD THE FINAL BALANCE NOT BE PAID BY ON THE DAY OF THE EVENT, XYST NYC WILL CHARGE THE REMAINING BALANCE TO THE BELOW CREDIT CARD.

     

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